Style formatting via TOC dialog?

[Joshua]

Hi - I'm not sure if this is the correct newsgroup for this question, but:

I'm using Word 2000. The application is technical documentation - I am
creating a new template for manuals.

After setting up Heading Styles and other numbered lists by assigning styles
to outline lists (thank you Dave, Shauna, and Susan!) - I am now
constructing an index and a table of contents.

In the Table of Contents dialog (Insert > Index and Tables > TOC) I choose
"Format: from template", then click Modify. This opens the same dialog as
Format > Styles.

Question: If I get to the modify styles dialog through the TOC option, do
these changes just apply to the TOC formatting? Or will changes made through
the TOC option affect the core style definitions of the template?

More specifically: can I format visible numbering for Heading styles in the
text, and hidden numbering for these same styles in the TOC (or vice versa)?

Thanks!
Joshua

 

[Suzanne S. Barnhill]

FWIW, I never use that particular dialog. The TOC styles are all set to
automatically update, so any change you make to TOC entry formatting in the
TOC will update the style, and it's much easier to see what you want when
looking at the TOC itself than when staring at the Modify Style dialog (and
having to go to the Paragraph, Font, and other dialogs separately).

To answer your specific question, I'm not sure exactly what you mean. The
styles you are modifying are the TOC entry styles (TOC 1, TOC 2, etc.), and
yes, you are modifying them for the entire document. This can be tricky if
you have more than one TOC. What you can do if you need, say, TOC 1 to be
different in two different TOCs is to use *different* styles. There is no
law that says Heading 1 has to be represented by TOC 1, for example. In any
given TOC, you can type a 4 beside Heading 1 in the Options dialog, and
Heading 1 will use TOC 4, which you can format quite differently from TOC 1.
Once you understand this concept, you have much more latitude in setting up
a TOC the way you want it.

Just one example: Suppose you have a three-level TOC and you want to omit
numbering for levels 1 and 3 but show page numbers for level 2 (trust me on
this: sometimes this can actually happen). In the TOC field code, you can
use a switch to omit numbering for certain levels, but they have to be
contiguous: you can omit numbering for levels 1 and 2 or 2 and 3, but not 1
and 3. So you use TOC 2 for Heading 1 and TOC 1 for Heading 2 and omit
numbering for levels 2 and 3. Shazzam!

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://www.mvps.org/word

 

[Suzanne S. Barnhill]

I think we're talking about different kinds of numbering. I was referring to
inclusion of page numbers in the TOC. If you are using outline-numbered
headings, this numbering will ordinarily be picked up by the TOC, but you
can also apply numbering to TOC styles if desired (but if you use outline
numbering and are doing fancy stuff with the outline levels, you'll have to
take that into account in setting up the numbering scheme). I don't use
outline-numbered headings, so I have no experience with TOCs based on them;
I think if you want to omit the numbering in the TOC, you have to use TC
fields, but there may be another way.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://www.mvps.org/word

 

[Joshua]

Thanks!

Joshua

I think we're talking about different kinds of numbering. I was referring to
inclusion of page numbers in the TOC. If you are using outline-numbered
headings, this numbering will ordinarily be picked up by the TOC, but you
can also apply numbering to TOC styles if desired (but if you use outline
numbering and are doing fancy stuff with the outline levels, you'll have to
take that into account in setting up the numbering scheme). I don't use
outline-numbered headings, so I have no experience with TOCs based on them;
I think if you want to omit the numbering in the TOC, you have to use TC
fields, but there may be another way.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://www.mvps.org/word

tricky

 

[Charles Kenyon]

Take a look at How to Create a Template - Part 2 on the MVP FAQ page - and
download the Word version which contains the described template.
--
Charles Kenyon

Word New User FAQ & Web Directory:
<URL: http://www.addbalance.com/word/index.htm>

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide)
<URL: http://www.addbalance.com/usersguide/index.htm>

Word Resources Page
<URL: http://www.addbalance.com/word/wordwebresources.htm>

See also the MVP FAQ: <URL: http://www.mvps.org/word/> which is awesome!
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