style pane shows unwanted styles when word re-opened

[MicehlleLeo NZ]

1)Having come back from the Christmas break, when I open documents, close
them, and then reopen them, the style pane shows styles that hare marked
'hide until used' in the style manager.
If I remark them as 'hide until used they behave while the document is
open, but not once it is saved and reopened.

2)Also when resaving a word 2003 doc as 2007 I get new styles appearing
called 'heading 1 Char' heading 2 char' etc -which I find very concerning as
char was an old glitch associated with tables in word 2003 and I was hoping
not to strike it again in 2007
Michelle

 

[Stefan Blom]

in message

1)Having come back from the Christmas break, when I open documents, close
them, and then reopen them, the style pane shows styles that hare marked
'hide until used' in the style manager.
If I remark them as 'hide until used they behave while the document is
open, but not once it is saved and reopened.

Did you remember to click the "New documents based on this template" radio
button in the Manage Styles dialog box? This should add the setting to the
attached template, which is normal.dotm assuming that you are working in a
so-called blank document.

If the template doesn't seem to be saving properly, open it as a document,
for example by searching for the file in Windows (be sure to search hidden
files and folders), right-clicking the icon and choosing Open from the
context menu. After you've made the necessary changes, save and close the
file.

Once you've successfully made the change, it will apply to any future
documents created from the template.

Another thing to consider: If you are on a network, the administrator might
be deleting (or replacing) the template each time you log in. If this is
what is happening, try talking to the administrator--hopefully, he or she
will listen to reason...

2)Also when resaving a word 2003 doc as 2007 I get new styles appearing
called 'heading 1 Char' heading 2 char' etc -which I find very concerning
as
char was an old glitch associated with tables in word 2003 and I was
hoping
not to strike it again in 2007
Michelle

The "char" styles are difficult to deal with. See if Cindy Meister's macro
will be helpful; you'll find it at
http://homepage.hispeed.ch/cindymeister/MyFavTip.htm#CharStyl ("Removing
'Char' Styles from a document").

And, since you are using Word 2007, be sure to check the "Disable Linked
Styles" option in the Styles task pane.

 

[MicehlleLeo NZ]

Hi I checked I had done all the things you suggest by redoing them, and it
was all fine until I opened a document that was W2000, (originally w2007 and
then saved as 2003 to send to others). Somehow this one recorrupted by normal
template.
When I open the style manager the 'hide until used' are all in bold, and I
have to reselect tehm before they are hidden.

I have resaved the file that seems to be causing the problem, cleaned it up
(individually deleting 'char styles, and reselcting styles to hide), and
cleaned up my normal template again, doublechecking the 'all documents' is
chosen for everything I do.
So far so good. I have restarted and still good, and I'll keep away from the
file with teh bugs in it.

I'd be really pleased to hear if anyone else recreates this bug, and if it
gets fixed I'd like to know, cos our full workplace isn''t going to W2007 for
another 6 months and it will be a very big nuisance if i can't easily keep
style settings when saving files between versions.

thanks
Michelle

So seems some of the stlye manager choices get lost when saving w2007 to
w2000 and back again.

 

[Stefan Blom]

Which version of Word is being used by the "other" users? Do they edit the
files or just read them?

--
Stefan Blom
Microsoft Word MVP


in message

 

[MicehlleLeo NZ]

They use Word 2000, 'read only'.
I do sometimes amend in this version before I bring it back into W2007.

 

[Stefan Blom]

So you are the only one who can edit the settings for styles?

What about "Automatically update document styles," in the Templates and
Add-Ins dialog box? Is that option being used?

Also, in case document corruption is the cause, you may want to "clean" the
template, as discussed at
http://word.mvps.org/FAQs/AppErrors/CorruptDoc.htm.

--
Stefan Blom
Microsoft Word MVP


in message

 

[MicehlleLeo NZ]

Hi,
I have worked out how to reproduce the problem:
If i have a document in word 2007 I can save it as word 97-2003, and back to
word 2007 as many times as I like with no problem.

However, if the document is opened in word 2000, and then opened in word
2007, it will show all styles in the styles pane, and all the 'hide until
used' ;are shown in bold in the manager and have to be retagged as 'hide
until used' before they go away again.

Stefan -Where do I find the templates and add-ins dialog box ( I tried
looking in help, but couldn't find a reference to it).

The normal template has been behaving since it was last cleaned up.


Michelle

 

[Bob Buckland ?:-\)]

Hi Michelle,

In Word 2007 you can access the Templates & Add-Ins dialog using the keyboard shortcut of Alt, T, I

========
Hi,
I have worked out how to reproduce the problem:
If i have a document in word 2007 I can save it as word 97-2003, and back to
word 2007 as many times as I like with no problem.

However, if the document is opened in word 2000, and then opened in word
2007, it will show all styles in the styles pane, and all the 'hide until
used' ;are shown in bold in the manager and have to be retagged as 'hide
until used' before they go away again.

Stefan -Where do I find the templates and add-ins dialog box ( I tried
looking in help, but couldn't find a reference to it).

The normal template has been behaving since it was last cleaned up.


Michelle<<
--

Bob Buckland ?
MS Office System Products MVP

*Courtesy is not expensive and can pay big dividends*

 

[MicehlleLeo NZ]

thanks, have found templates and add-ins dialogue box, and I can now answer,
no, automatically update document styles is not ticked.
Michelle

 

[Stefan Blom]

I'm starting to think that the reason for the issue is that Word 2000 does
not support setting any display/hide options for styles.

--
Stefan Blom
Microsoft Word MVP


in message

 

[MicehlleLeo NZ]

Me too.
Is there a macro or something I can use ( not being very familiar with such
things) that I can use to quickly update the files when I import them from
word 2000 to word 2007?

 

[Stefan Blom]

You could try the following macro, posted by Lene Fredborg:

Sub ShowHideStyles()

Dim oSty As Style
Dim oArray As Variant
Dim n As Long


'Start deselecting all - NOTE Visibility = true means NOT CHECKED!
With ActiveDocument
For Each oSty In .Styles
.Styles(oSty.NameLocal).Visibility = True
Next oSty
'Display the desired styles - include the names in oArray
oArray = Array(wdStyleHeading1, wdStyleHeading2, wdStyleBodyText)
For n = LBound(oArray) To UBound(oArray)
.Styles(oArray(n)).Visibility = False
Next n
End With

End Sub

To determine which styles should be *displayed*, add to the list in oArray
of the code above.

For example, to display My Custom Style, Heading 1, Heading 2, Body Text you
should change the line before "For n" like this:

oArray = Array("My Custom Style", "Heading 1", "Heading 2", "Body Text")

But note that a macro might very well have the same limitations as the user
interface, given that so many different versions are involved. :-(

--
Stefan Blom
Microsoft Word MVP


in message