style questions

[saltsea]

editing a book with approx 20 chapters broken into 3 parts/sections

I've setup "Header 2" for chapters - the idea being to keep "Header 1"
for the parts/sections

I had hoped to be able to apply "Header 2" to a title and have it
automatically give me a new page (without having to manually insert
either page or section break). But that never happens. Am I doing
something wrong?

Also, in outline view, some breaks are visible and some aren't. I
gather correctly formatted breaks should not be visible in this view,
hence I must be doing something wrong.

thanks in advance

word 2008 12.2.3
osx 10.6.2

 

[Patty Winter]

I had hoped to be able to apply "Header 2" to a title and have it
automatically give me a new page (without having to manually insert
either page or section break). But that never happens. Am I doing
something wrong?

Did you format the style "Header 2" with the option "Page break before"?

I just redefined one of my heading styles with that option earlier today
(in Word X) and it worked great.


Patty

 

[saltsea]

Thanks Patty,

Took a bit of digging to find it, but it does the trick.

 

[saltsea]

Is there an option to have the new chapter start on an odd page?
Perhaps along the same lines as "Page break before"?

I realize "Insert/Break/Section Break(Odd Page)" would do this, but
reading other posts suggests "Section Breaks" are to be avoided if
possible.

 

[John McGhie]

This is one of those times when it is a good idea to use section breaks
You "can" avoid them, but it's quite complex (see below...)

It is conventional to add an Odd-Page Section Break immediately before a
chapter. That's what other users will expect you to do, and it works nice
and automatically.

The idea is to ensure that all your headers, footers, margins, page
numbering etc are all set up before you add the section breaks. Each
section break you add will then be a copy of the one below it, and you will
have to make these settings only ONCE.

A Section Break is a large and complex property container: if you work
carefully and accurately, they are fine. But unskilled users need to take
care: you can quickly create a lot of trouble by misconfiguring a section
break.

To avoid using a section break, you can use a conditional page break:
http://word.mvps.org/faqs/TblsFldsFms/InsEvnPgEndChap.htm

Remember to update it before printing if you use it.

Cheers

Is there an option to have the new chapter start on an odd page?
Perhaps along the same lines as "Page break before"?

I realize "Insert/Break/Section Break(Odd Page)" would do this, but
reading other posts suggests "Section Breaks" are to be avoided if
possible.

This email is my business email -- Please do not email me about forum
matters unless you intend to pay!

 

[Patty Winter]

Is there an option to have the new chapter start on an odd page?
Perhaps along the same lines as "Page break before"?

I realize "Insert/Break/Section Break(Odd Page)" would do this, but
reading other posts suggests "Section Breaks" are to be avoided if
possible.

I haven't seen any way to define a style to start on an odd page,
just a new page. I think you would have to use a section break for
that. Hopefully someone else will jump in if I've missed a feature.


I use section breaks all the time and love them. I guess they can
create some "gotchas" if you want to change something (e.g. a footer)
throughout the entire document, but I find them very useful.


Patty

 

[Patty Winter]

Thanks Patty,

Took a bit of digging to find it, but it does the trick.

Yeah, sorry, I didn't provide a direct path to the "Page break
before" option because I'm not using the same version of Word
that you are and didn't want to confuse you if the path is
different in your version. I could have said, "Here's where it
is in my version" and that might have narrowed down your search.


Patty

 

[John McGhie]

Hi Patty:

No, you are correct: there is no way to make a style skip to a recto page.

The conditional page break field code I posted is as close as you will get.

Cheers

I haven't seen any way to define a style to start on an odd page,
just a new page. I think you would have to use a section break for
that. Hopefully someone else will jump in if I've missed a feature.


I use section breaks all the time and love them. I guess they can
create some "gotchas" if you want to change something (e.g. a footer)
throughout the entire document, but I find them very useful.


Patty

--

The email below is my business email -- Please do not email me about forum
matters unless I ask you to; or unless you intend to pay!

John McGhie, Microsoft MVP (Word, Mac Word), Consultant Technical Writer,
McGhie Information Engineering Pty Ltd
Sydney, Australia. | Ph: +61 (0)4 1209 1410 | mailto:[email protected]

 

[brinded]

John, Patty,

Thank you both for advice.

Just to make sure I've understood you, I should 'manually' insert/
section break before I apply 'heading 2'to each chapter?

Which implies that I should go in and un-modify the style of 'heading
2' so that it's not also performing a page break.

 

[John McGhie]

Yes, that's correct. You need the Section Break to do the page throw,
because it will generate one or two "New Page" commands, depending on
whether it lands on a Left page or a Right page.

And thus you need to remove the Page Break Before from Heading 2, otherwise
you will get one more than you need.

Whether you add the section breaks before or after the Heading 2's makes no
difference.

I usually add them last thing, after I have got the headers and footers all
working, because otherwise you have to set up the headers and footers for
each section.

If you get the headers and footers (with their StyleRef fields) all working
correctly first, then you only have to set them up once, because the new
section breaks will get copies of the working ones.

Cheers

John, Patty,

Thank you both for advice.

Just to make sure I've understood you, I should 'manually' insert/
section break before I apply 'heading 2'to each chapter?

Which implies that I should go in and un-modify the style of 'heading
2' so that it's not also performing a page break.

--

The email below is my business email -- Please do not email me about forum
matters unless I ask you to; or unless you intend to pay!

John McGhie, Microsoft MVP (Word, Mac Word), Consultant Technical Writer,
McGhie Information Engineering Pty Ltd
Sydney, Australia. | Ph: +61 (0)4 1209 1410 | mailto:[email protected]

 

[brinded]

Thanks again!