Style Separator Help

[webtrained]

How can I include just part of a numbered paragraph in a Table of
Contents in Word XP? I am using Outline Numbering linked to Heading
Styles. Unlike Word 2000, the Marking Entry feature is not available.
I've been told to use the Style Separator. But I am having problems
with it. Below is how I want my Table of Contents to look:

Table of Contents
I. INTRODUCTION.................1
Section 1.01 DEFINITIONS......2
Section 1.02 INTERPRETATION...3
II. CERTIFICATES................4
Section 2.01 PAYING AGENT.....4
Section 2.02 APPOINTMENT......7
--------------------------------------------
Below is how I want my document to look:

I. INTRODUCTION
Section 1.01 DEFINITIONS. As used herein, the following terms have
the following meanings.
Section 1.02 INTERPRETATION. In this Agreement, unless otherwise
indicated or otherwise required by the context:
II. CERTIFICATES
Section 2.01 PAYING AGENT. XYZ hereby appoints the Paying Agent.
Section 2.02 APPOINTMENT. Hiring the Paying Agent will be pursuant to
the Placement Agreement

When I use the Style Separator the Outline numbering disappears. Does
the Separator have a reputation of being a troublesome feature? Should
I use a hidden paragraph mark instead?

I look forward to getting an answer before I commit myself.

 

[Suzanne S. Barnhill]

See http://home.earthlink.net/~wordfaqs/RunInSidehead.htm (not guaranteed to
work for numbered paragraphs, though).

 

[Stefan Blom]

If you can't get outline numbering to work with the style
separator, use LISTNUM fields to number anything but the
top-level heading style.

 

[webtrained]

Thanks for your guick reply. However, the steps on your referenced web
site works for Word 2000, not Word 2002 or Word XP. Unless I'm missing
something.

CC

 

[webtrained]

Thanks for your answer. I'll give it a shot. Next question: How or
where can I learn more about LISTNUM Fields being used for this
purpose?

CC

 

[Suzanne S. Barnhill]

I'm not sure which steps you're referring to, but I believe anything that
works in Word 2000 should also work in Word 2002 or 2003.

 

[Stefan Blom]

Start by looking at Word Help. There is also a lot of information
in the newsgroups archives at http://www.google.com.

 

[webtrained]

The problem I was having was not getting Alt+Shift+O to work. But out
of sheer desperation, I selected text first then did the Alt+Shift+O
and finally the Mark Table of Contents Window appeared. The part of
your instructions that read: 'If you select the heading text before
using this keyboard shortcut' led me to believe that it wasn't
necessary to select the text first. Because of the little 'if' word, I
thought I had a choice as to whether or not to select the text first.
Thanks again.

 

[webtrained]

The part of your instructions that reads: 'If you select the heading
text before using this keyboard shortcut' led me to believe that it
wasn't necessary to select the text first before using the Alt+Shift+O
keystroke. But on a whim, I just tried selecting the text first before
using this keystroke and whaa laa, the Mark Table of Contents Entry
window appeared. Thanks

 

[Suzanne S. Barnhill]

FWIW, I get the Mark Table of Contents Entry dialog whether I have text
selected or not. And just in case you ever need to use the word in something
important, it's "voilà," not "whaa laa."

 

[webtrained]

Thanks for helping Suzanne. I take comfort in your expertise. I wonder
if I have a setting in my Word that does not allow the Mark Table of
Contents Entry to appear after typing the Alt+Shift+O keystroke when I
don't have any selected text.

Also, have you ever used the style separator? Any comments on it?

CC

 

[Suzanne S. Barnhill]

I have not used the Style Separator, but perhaps someone who has will be
able to help.