Style Side-Effect: Subsequent Heading Starts Wrong!!

[termiflyer]

I have a caption style defined that uses level 8 of the outlined
numbered list that is used by the built in headings:

1 Heading 1
1.1 Heading 2

Figure 1-1 (caption style - level 8 is linked to caption style and
restarts after a level 1: first number is the level 1 number, second
number is the level 8 number)

Now given that sequence above, I try to insert a Heading 3, and here's
what I get:

1.1.2 Heading 3

instead of 1.1.1.

If I remove the "Figure 1-1" (my custom style that is attached to level
8 of the numbering scheme), then the Heading 3 reverts to 1.1.1 as it
should.

Help! What's happening?

Thanks in advance.

P.S. The caption style is outline level 8 (in Format>Paragraph).

 

[Stefan Blom]

What version of Word are you using? I can certainly confirm the behavior
in Word 2000, where any higher level *following* a lower level in the
outline seems to start incorrectly at 2 instead of 1. :-(

 

[Klaus Linke]

It's probably the same in all versions:
Word outlines force a strict hierarchy. If you have a level 1 para and then
a level 3 (or 8) para, level 2 gets incremented, too.
You'd probably need to use Seq fields for the captions, maybe using a {
StyleRef 1 \n } field for the "Heading 1" number.
Can't think of a wholly automatic way (that doesn't require F9 to update
fields)...

:-( Klaus

 

[Klaus Linke]

You'd probably need to use Seq fields for the captions, maybe using a {

StyleRef 1 \n } field for the "Heading 1" number.

I don't use captions... In fact, that's exactly what "Insert > Reference >
Caption" inserts:
{ STYLEREF 1 \s }-{ SEQ Picture \* ARABIC \s 1 }

Klaus

 

[Stefan Blom]

"termiflyer", this is indeed bad news. It seems as if Word by design
assumes the presence of higher numbering levels/styles when it
encounters "holes" in the outline hierarchy, and increments numbers
accordingly.

You can confirm this behavior in a test document by applying one of the
preset outline numbering schemes in the Bullets and Numbering dialog
box, and then put in a Heading 2 paragraph followed by a Heading 1
paragraph.

The only thing I can suggest is to start using (or go back to using)
Insert>Reference>Caption (or Insert>Caption in Word 97/2000). :-(

 

[termiflyer]

This is very disappointing. The whole reason for using styles and
outline numbering is so a user can simply apply a style for something
like a caption, and the numbering will abide by a single, well
determined set of rules set up at the beginning or in a template.
Likewise, a user can modify the numbering style at one point of origin,
and that change would flow through the document.

Using Insert>Reference>Caption (1) relies on the user to do it the same
each and every time, and (2) cannot be modified at a single point of
origin later.

If there is no workaround for this, I'm probably left to return to
using "Figure 1, 2, ..., 100, 101, etc." because these properties are
important in a professional, and flexibile, template or document.

I am using Word 2000. Can someone verify that this has not changed in
newer versions?

Thanks.

 

[Stefan Blom]

Well, one way to make it easier for users is to create AutoText entries,
each of which inserts a specific type of caption. That won't make it
easier to *modify* the numbering, of course. Perhaps you could set up
different templates (with different AutoTexts, if necessary) to take
care of different numbering needs.

 

[termiflyer]

Good ideas.

I do have the option of upgrading to Office 2003. Can anyone tell me
if I will have the same problem(s) with the newer version?

 

[Margaret Aldis]

Word still counts "missing" levels, unfortunately. Makes you realise why
they've stuck with SEQ in captions so long :-(