Style with Numbering reset with Remove Hidden Data Utility

[Allison Orange]

We are using Word 2003 and have set up an interrogatory template to create a
document where users create numbered questions. The numbering was done
using Shauna Kelly's method and the question numbers are associated with
Heading 2. We have provided them a macro which can reset the numbering to
begin at a particular number instead of 1.

Everything has been working well until we had a user scrub a document using
the Remove Hidden Data utility. The utility reset the numbering to start at
1.

First, does anyone know exactly what aspect of RHD is causing this? We
thought maybe changing from a specified template to normal might be the
culprit, but I tested that by itself and that does not affect the numbering.
When I look at the log of other things reset by RHD, nothing seems to be
numbering related.

Second, what would be the best way to handle this?

Our current solution is to use RHD, then go back in and reset the starting
number through the style and let it go out with just the small amount of
personal data caused by going in after the scrubbing.

A better solution might be for us to change outline numbering to text, which
we could do via macro prior to using RHD. Is there a way to change outline
numbering to text?

We are also open to any other solutions.

Thanks for any help with this!

Allison Orange
Systems Project Consultant
Florida Public Service Commission
(e-mail address removed)

 

[Stefan Blom]

If you want to convert numbering to text in the active document you can do
the following: Press Alt+F11 to open the Visual Basic Editor. Press Ctrl+G
to activate the Immediate window. Type

ActiveDocument.ConvertNumbersToText

and press Enter.

Note that you also have to clear numbering formatting from your styles;
otherwise numbering will resurface if you reset paragraph formatting to
style (Ctrl+Q).

 

[Allison Orange]

Stefan,

We have added a macro to our template that uses this command and it is just
what we needed. Thank you.

Allison Orange

 

[Stefan Blom]

I'm glad I could help!

As I wrote, you should also clear numbering from the style definitions (if
you are not already doing that of course).

~~~
Stefan Blom
Microsoft Word MVP