Styles and formatting

[Fiona]

Hi,

I am working with a large document that is spread across
several files. Each of these files uses the same base
template.

Styles have been applied to textual elements throughout
the files by embedding them in the template so they are
available to each separate file.

My problem is that when I open the Styles and Formatting
dialog in Word 2002, some of the styles have replicated
themselves and have added the word 'char' to the
replicated style name. Some styles have more than
one 'char' added to them.

While this doesn't change the look of each document, it
still means that something is not working properly.

Additionally, when I insert these files into one complete
document, the fonts and formatting change unexpectedly.
Why would this happen when I am using the same template
for each file, with supposedly the same styles?

I would appreciate someone's expert opinion on these
problems!

Thanks,

Fiona

 

[Bob S]

My problem is that when I open the Styles and Formatting
dialog in Word 2002, some of the styles have replicated
themselves and have added the word 'char' to the
replicated style name. Some styles have more than
one 'char' added to them.

First, the most common cause of this problem is applying a paragraph
style to something that is not a complete paragraph. This can happen
with either the style list, or CTRL+SHIFT+V, or the Format Painter;
the error is that when you paint on the destination selection with the
mouse you don't get every single bit of the paragraph, including the
paragraph mark.

Best practice when applying a paragraph style is to make sure that the
entire destination paragraph is selected. Double-click in the left
margin will do it for example.

Second, make sure that you have the service packs for Word 2002; they
improve the problem, but you still need to select correctly.

Bob S