Styles behaviour in Word 2007

[Sharon R.]

Hi all,

I used to be able to do this in Word 2003 but do not seem able to make it
"stick" in 2007.

I have a specific set of styles that I use in my documents and these are the
only ones that I want shown in the Styles list. So far so good. Sometimes,
however, I need to slightly modify one. When I do this though it creates
another entry in Styles list to reflect the change to the existing style.
Since it's usually just a one-off, I don't want to see this in the list.

There was a way in Word 2003 to stop this happening but I can't find how to
do this in Word 2007. I've tried all permutations available under Manage
Styles to no avail.

Would love some englightenment!

Thanks,

Sharon

 

[Suzanne S. Barnhill]

In the Styles pane, click Options. In the Style Pane Options dialog, you can
choose which formatting you want shown.

I could have sworn that even unchecking all the options did not disable the
Select All Instances feature provided you left "Keep track of formatting"
checked at Office Button | Word Options | Advanced: Editing options, but I'm
not seeing that at the moment.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

 

[Pamelia Caswell via OfficeKB.com]

Maybe you selected a style that isn't in use?

Pam

In the Styles pane, click Options. In the Style Pane Options dialog, you can
choose which formatting you want shown.

I could have sworn that even unchecking all the options did not disable the
Select All Instances feature provided you left "Keep track of formatting"
checked at Office Button | Word Options | Advanced: Editing options, but I'm
not seeing that at the moment.

Hi all,

[quoted text clipped - 18 lines]

Sharon

 

[Suzanne S. Barnhill]

Normal. The only style in use in the (empty) document. If I check "Paragraph
level formatting" or "Font formatting," Select All Instances is enabled, but
not otherwise.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

Maybe you selected a style that isn't in use?

Pam

In the Styles pane, click Options. In the Style Pane Options dialog, you
can
choose which formatting you want shown.

I could have sworn that even unchecking all the options did not disable
the
Select All Instances feature provided you left "Keep track of formatting"
checked at Office Button | Word Options | Advanced: Editing options, but
I'm
not seeing that at the moment.

Hi all,

[quoted text clipped - 18 lines]

Sharon

 

[Doug Robbins - Word MVP]

I am at a loss for what causes the behaviour.

In some documents that I open, (where the document is of doubtful origin and
who knows who might have done what to it) the behaviour that you mentions
exists and a new style is created for each change that I make to a paragraph
that is formatted with the style.

On the other hand, in a new document created from templates that I myself
have created, new styles are not created by a change to a font or something
similar.

I do know that I have come across documents where the name of the style in
the modify styles pane can run to dozens of words

--
Hope this helps,

Doug Robbins - Word MVP

Please reply only to the newsgroups unless you wish to obtain my services on
a paid professional basis.

 

[Doug Robbins - Word MVP]

Hi Sharon,

Take a look at the following page of Shauna Kelly's website:

http://www.shaunakelly.com/word/stylesms/index.html

I think that it is a Word 2002/2003 thing and according to Shauna, while
they do appear in the "Styles and Formatting Pane", they are NOT styles.

While with some 97-2003 type documents (that were not created in Word 2007)
when edited in Word 2007, I do see the creation of these "non-Styles" when
direct formatting is applied, It does not happen with a new document that
is created in Word 2007.

In those cases where the "non-Styles" are being created, I have not found a
way to stop them from being created.

--
Hope this helps,

Doug Robbins - Word MVP

Please reply only to the newsgroups unless you wish to obtain my services on
a paid professional basis.

 

[Suzanne S. Barnhill]

In Word 2002/2003, you will see these pseudo-styles (which are just
"formatting") if you have "Keep track of formatting" enabled at Tools |
Options | Edit.

In Word 2007, you can choose, on a document-by-document basis, what
formatting you want displayed. If you click Options in the Style pane, you
will note that the Style Pane Options allow you to decide to view
paragraph-level formatting, font formatting, or bullet/numbering formatting,
and that you can choose to enable these options for a single document or for
all documents based on the attached template.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

 

[Doug Robbins - Word MVP]

Those Options are the ones for which Sharon has been looking.

--
Hope this helps,

Doug Robbins - Word MVP

Please reply only to the newsgroups unless you wish to obtain my services on
a paid professional basis.

 

[Suzanne S. Barnhill]

Correct, and I posted to that effect some three hours before your first
post.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

 

[Pamelia Caswell via OfficeKB.com]

Suzanne, I got your result too, before I added text to the paragraph. Did you
try that?

Pam

Normal. The only style in use in the (empty) document. If I check "Paragraph
level formatting" or "Font formatting," Select All Instances is enabled, but
not otherwise.

Maybe you selected a style that isn't in use?

[quoted text clipped - 16 lines]

 

[Suzanne S. Barnhill]

No, I didn't try adding text to the paragraph. Let's see: If I insert an
AutoText entry that has seven paragraphs in Normal style, I now see "Select
All 1 Instance(s)." I guess it counts by ranges rather than paragraphs. Sure
enough, if I change one of the middle paragraphs to Body Text, then it
counts 2 instances.

Thanks! Glad to see it works the way I expected after all!

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

Suzanne, I got your result too, before I added text to the paragraph. Did
you
try that?

Pam

Normal. The only style in use in the (empty) document. If I check
"Paragraph
level formatting" or "Font formatting," Select All Instances is enabled,
but
not otherwise.

Maybe you selected a style that isn't in use?

[quoted text clipped - 16 lines]

Sharon