Styles "cross" or "bridge" para returns

[WilliamWMeyer]

I'm always working on Word files created by other people.

Some counterintuitive behavior I see is that the Normal style can be applied
to all (or many of) the paragraphs of a document, and the Style panel says
"Select All 1 Instance" of Normal. When I select that "one instance," the
whole document is selected.

Similarly, with replacing styles in find and replace, Replace All treats the
whole doc as one para, whereas Replace, repeated over and over will replace
para by para as expected.

Conceptually it's like this:

[Normal]¶
¶
¶
¶
¶
¶
[end Normal]

Is there a global way to make it like this:

[Normal]¶
[Normal]¶
[Normal]¶
[Normal]¶
[Normal]¶
[Normal]¶

Thanks in advance,
WilliamW

 

[WilliamWMeyer]

I'm always working on Word files created by other people.

Some counterintuitive behavior I see is that the Normal style can be
applied to all (or many of) the paragraphs of a document, and the Style
panel says "Select All 1 Instance" of Normal. When I select that "one
instance," the whole document is selected.

Similarly, with replacing styles in find and replace, Replace All treats
the whole doc as one para, whereas Replace, repeated over and over will
replace para by para as expected.

Conceptually it's like this:

[Normal]¶
¶
¶
¶
¶
¶
[end Normal]

Is there a global way to make it like this:

[Normal]¶
[Normal]¶
[Normal]¶
[Normal]¶
[Normal]¶
[Normal]¶

Thanks in advance,
WilliamW

I "solved" the problem I had with the particular doc that prompted me to
post this question by Saving As rtf and reopening and re-saving as Word.

The original file's problem may have been that it contained (at some point)
automatically generated references (using a program like Endnote). Or the
file might have been European, or Mac, or Mac European, who knows?

 

[Klaus Linke]

I "solved" the problem I had with the particular doc that prompted me to

post this question by Saving As rtf and reopening and re-saving as Word.

The original file's problem may have been that it contained (at some
point) automatically generated references (using a program like Endnote).
Or the file might have been European, or Mac, or Mac European, who knows?

Yes, that happens sometimes. I see it mostly in files that are imported from
other formats, especially with text files that don't use one consistent sort
of line end (CrLf versus Cr versus Lf...).
Saving in any Word format (doc or rtf or docx or xml) and re-opening does
usually fix it.

Another way to fix it would be to replace ^13 with ^p and, if necessary, ^10
with ^p -- since the problem is that Word didn't recognize some of those as
"real" paragraph marks on import.

Regards,
Klaus