Styles

[vijay j.]

I am starting to write a long thesis but would like to
clear some basic doubts regarding Styles, to avoid doing
something which can't be easily reverted.


If I select Format>Style>(eg)Heading 1
and then Modify.... and change its format (say underlined
and italic),

(1) Would it permanently change Heading 1 style on this
computer for every document opened with Word?
If yes, how do I revert to default Heading 1 if required?
(2) If I save the above file as a template, and then If I
open my word file on a different computer, what would
happen to Heading 1?
(3) What do 'Add to template' and 'Automatically update'
boxes do?

(4) This query is related to BMS endnote, any ideas how
to abbreviate the Journal titles? (There are optins like
Abbreviation 1, 2 etc, but don't seem to work).

Thanks for any help.

 

[Margaret Aldis]

I am starting to write a long thesis but would like to
clear some basic doubts regarding Styles, to avoid doing
something which can't be easily reverted.

Hi Vijay

If only everyone planned ahead

Answers below. See also:

http://word.mvps.org/FAQs/Customization/CreateATemplatePart2.htm

http://www.shaunakelly.com/word/styles/TipsOnStyles.html

If I select Format>Style>(eg)Heading 1
and then Modify.... and change its format (say underlined
and italic),

(1) Would it permanently change Heading 1 style on this
computer for every document opened with Word?

No, it changes it in the document you have open (but see (3).

If yes, how do I revert to default Heading 1 if required?
(2) If I save the above file as a template, and then If I
open my word file on a different computer, what would
happen to Heading 1?

Making a template is a good idea - every document you create from it will
have the same styles. But the styles in the document will stay put (unless
you check 'Automatically update document styles' in Tools > Teplates and
Add-ins, which will overwrite the document styles with those from the
template. Never leave this box checked.)

(3) What do 'Add to template' and 'Automatically update'
boxes do?

Add to template writes the style back to the template attached to the
document. If you haven't created your own template, that will be
Normal.dot - and then you *have* changed Heading 1 for new documents on the
machine. Don't try to add numbered styles to template, BTW.

Automatically update means that if you change the formatting of a styled
paragraph, the style is changed to match the formatting. This is
occasionally of use during design, but is generally not at all what you want
with styles.

(4) This query is related to BMS endnote, any ideas how
to abbreviate the Journal titles? (There are optins like
Abbreviation 1, 2 etc, but don't seem to work).

Can't help with this one.

 

[Grace L. Judson]

Why do you say, "Don't try to add numbered styles to template"?

 

[Jean-Guy Marcil]

Bonjour,

Dans son message, < Grace L. Judson > écrivait :
In this message, < Grace L. Judson > wrote:

|| Why do you say, "Don't try to add numbered styles to template"?

She meant from the Style dialog, the "Add to Template" checkbox.
Because, usually the style is added alright, but due to some Word bug the
bullet/number definitions are lost. Trying to fix the style in the template
to make it identical to the one in the document where it originated can be a
pain to those not familiar with styles, and even then!

--
Salut!
_______________________________________
Jean-Guy Marcil - Word MVP
(e-mail address removed)
Word MVP site: http://www.word.mvps.org

 

[Charles Kenyon]

Two more references:

http://addbalance.com/usersguide/styles.htm and
http://addbalance.com/usersguide/complex_documents.htm

See interspersed remarks below.

I am starting to write a long thesis but would like to
clear some basic doubts regarding Styles, to avoid doing
something which can't be easily reverted.


If I select Format>Style>(eg)Heading 1
and then Modify.... and change its format (say underlined
and italic),

(1) Would it permanently change Heading 1 style on this
computer for every document opened with Word?

No. I would, however, recommend setting up a separate template for your
thesis where you can hold styles in case you want to start over or reuse
them.

If yes, how do I revert to default Heading 1 if required?

(2) If I save the above file as a template, and then If I
open my word file on a different computer, what would
happen to Heading 1?

It would stay as formatted unless you have "Automatically update styles from
template" checked on the Templates and Add-Ins dialog under the Tools menu.
You should _not_ have this checked.

(3) What do 'Add to template' and 'Automatically update'
boxes do?

(4) This query is related to BMS endnote, any ideas how
to abbreviate the Journal titles? (There are optins like
Abbreviation 1, 2 etc, but don't seem to work).

Not sure what BMS endnote means, but see the complex documents tutorial for
info on endnotes and footnotes, as well as tables of contents, etc.

 

[Suzanne S. Barnhill]

I guess I'm just lucky that I haven't seen that problem.

 

[Dayo Mitchell]

(4) This query is related to BMS endnote, any ideas how
to abbreviate the Journal titles? (There are optins like
Abbreviation 1, 2 etc, but don't seem to work).

You mean the bibliographic management software program EndNote? (I was very
confused by the BMS at first....)

I'm pretty sure that what you do is Edit the Output Style in Endnote itself.
Not by using the fields for Abbreviation, but (in my version) via File |
Output Styles, Style Manager. Then you look for an output style that
automatically abbreviates journal names, each style will show different
samples (not in the sciences, so can't be very specific). Then you tell
Endnote which Output Style to use and it follows that style.

I should think your dept might have a style you are supposed to follow? Or
use the style for the most prestigious journal in your field. If you wind
up having to do this yourself in Word (which you shouldn't), Find and
Replace will be your best friend.

I (in similar situation) find it easier to create a separate thesis
template, so that my brainstorming documents don't have all that formatting.

And a few more links for you, some may be repeats.

http://www.mvps.org/word/FAQs/Formatting/UsingOLView.htm

http://www.shaunakelly.com/word/numbering/UseBuiltInHeadingStyles.html

http://word.mvps.org/FAQs/Formatting/NumberingFrontMatter.htm

http://www.shaunakelly.com/word/toc/CreateATOC.html

http://www.mvps.org/word/FAQs/Formatting/WorkWithSections.htm

http://www.mvps.org/word/FAQs/Customization/CreateATemplatePart2.htm

Also note that there is a Formatting Longdocs newsgroup which may be useful.

DM

 

[Margaret Aldis]

I suspect it is similar to the problems with the Organizer and with
hierarchies getting 'fractured' when set up independently from different
levels - there are potentially conflicts between the linking set up in the
style you are writing back and the linking for other styles, and I think
quite a lot of paddling under the surface goes on to try to make it work out
in 'normal user' circumstances. I've definitely trashed a template by
unthinkingly making a quick format change and 'Add to template' for a
numbered style.

FWIW, the way I set up lists seems to work reliably with updating styles
from template, but less so with the Organizer (which suits my usage), but I
know many users find the reverse.