Suboptimal behavior of markers when moving or copying text

[Klaus Kamppeter]

Al last I have found out about the background of some problemas with
incorrectly actualizing crossreferences in Word 2004:

If you have markers at the beginning of paragraphs, moving ore pasting
other paragraphs before this one implies that the moved o pasted text
forms part of the text marked by the marker. A crossreference that
refers to this marker will produce unexpected results after actualizing.

Example:
I use endnotes to number the cuestiones of a cuestionair. The endnote
reference is at the beginning of the paragraphs. When creating
crossreferences to the endnote references (to jump from one cuestion to
another, omitting certain parts of the cuestionair), Word creates a
(invisible) marker that marks just the endnote reference. When I move or
paste a paragraph just before one that starts with a marked endnote
reference, the marker will include the copied or moved text. If this
text includes another endnote reference, the crossreference will show an
unexpected result after actualizing fields.

Previous versions of word didn't behave like that (I didn't try this in
Word X).

Workaround: I avoid the endnote reference at the beginning of the
paragraph (just put a letter or a space before).

Bye

 

[John McGhie [MVP - Word and Word Macintosh]]

Hi Klaus:

Yes. What you say is exactly correct. When editing (and particularly when
editing with tracked changes on...) you have to be VERY careful when working
close to fields (any kind of field, not just endnotes).

One careless paste and all of a sudden your cross reference that used to say
"See Chapter 7" now inserts the entire text of Chapter 7

Cheers

Al last I have found out about the background of some problemas with
incorrectly actualizing crossreferences in Word 2004:

If you have markers at the beginning of paragraphs, moving ore pasting
other paragraphs before this one implies that the moved o pasted text
forms part of the text marked by the marker. A crossreference that
refers to this marker will produce unexpected results after actualizing.

Example:
I use endnotes to number the cuestiones of a cuestionair. The endnote
reference is at the beginning of the paragraphs. When creating
crossreferences to the endnote references (to jump from one cuestion to
another, omitting certain parts of the cuestionair), Word creates a
(invisible) marker that marks just the endnote reference. When I move or
paste a paragraph just before one that starts with a marked endnote
reference, the marker will include the copied or moved text. If this
text includes another endnote reference, the crossreference will show an
unexpected result after actualizing fields.

Previous versions of word didn't behave like that (I didn't try this in
Word X).

Workaround: I avoid the endnote reference at the beginning of the
paragraph (just put a letter or a space before).

Bye

--

Please reply to the newsgroup to maintain the thread. Please do not email
me unless I ask you to.

John McGhie <[email protected]>
Microsoft MVP, Word and Word for Macintosh. Consultant Technical Writer
Sydney, Australia +61 (0) 4 1209 1410

 

[Klaus Kamppeter]

Yes. What you say is exactly correct. When editing (and particularly when
editing with tracked changes on...) you have to be VERY careful when working
close to fields (any kind of field, not just endnotes).

Yes. But anycase, Word shouldn't behave that way, and previous versions
didn't. Pasting something before a paragraph that starts with a marker
shouldn't iclude the copied text inside the marker.

bye

 

[Klaus Kamppeter]

Hello John

You're saying that Word should not paste things where you put them? Some of
us would disagree with that

It is your privilege to turn the display of fields and bookmarks ON while
editing. If you do, you can then see the bookmarks and you won't hit them.

I think that's not the point. Pasting a paragraph with the cursor
exactly at the start of the paragraph, before the first character,
always pasted everything before that paragraph, and didn't affect it at
all. With Word 2004, doing this, having a crossreference-marker
beginning at the start of the paragraph, pasts the paragraph inside the
marker, not before it (as it shoud do).

Word has, by the way, behaved exactly the same way in this regard since it
was invented.

Definitly, the problem I am describing didn't happen with Word 98 nor
with the last version for MacOS 9 (I don't remember now it's ID). I have
been working a lot with that versiones with the same cuestionaire-files,
and never had any problem of this type.

I just tried with Word 2000 for Windows. The problem doesn't happen
either with that version.

I am not sure why you have suddenly struck the issue, but it
has always been possible to damage cross-references with a careless cut or
paste.

Obviously, it's always possible to damage or mix around crossreferences.
But it shouldn't happen the way I described.

Bye