SUMIF or SUMPRODUCT to total cells containing multiple texts

[Terranoman]

I am attempting to set up a spreadsheet whereby I can summarise the weight
load of a vehicle. The cells will contain a variation of abbreviated texts
in the same cell e.g.

An example of column B contents is ah, zy, pd, (in a single cell on each row)

Each abbreviation will have it's own unique number (weight) allocated in two
seperate column which the formula will refer to - i.e

Column IU IV
Row 1 ah 2.2
Row 2 zy 3.7
Row 3 pd 1.4

There will be approximately 50 such text references and values.

Currently column b (rows 1 to 50) contain the varied text (ah, zy, pd etc in
a single cell). Is it possible to 'find' the idividual text abbreviation
(ah, zy or pd) in column B and total the allocated weight using sumif or
sumproduct even though they are in the same cell?

Any suggestions greatly appreciated.

 

[Roger Govier]

Hi

How many two letter combinations are there?
Does the cell in column B always contain 3 sets of letters, or, can
there be 1, 2, 3 (or more) sets?

I would be inclined (subject to the answers to the above) to create a
further series of entries in IU and IV
ah zy 5.9
zy ah 5.9
ah pd 3.6
pd ah 3.6
ah zy pd 7.3
plus all the other combinations

Then use
=VLOOKUP(B1,IU:IV,2,0)

 

[Terranoman]

There can be multiple combinations, there could be a minimum of 3 up to a
maximum of 15 in the cell, but the combinations will not always be the same
(this is dependant on the items being shipped).

Thanks

 

[Roger Govier]

Hi

If that's the case, then other than some VBA code to carry out the task,
I would do all the calculation on a separate sheet.
Copy Columns IU and IV to columns A and B of sheet2.
Assuming your entry with the strings of 2 characters is in column A of
Sheet1, then in cell C1 of Sheet2 enter

=IF(Sheet1!A1="","",MID(Sheet1!$A1,1+(COLUMN(A1)-1)*3,2))
copy across through D1:R1
In cell S1 of Sheet2 enter
=IF(C1="","",VLOOKUP(C1,$A:$B,2,0))
Copy across through cells T1:AJ1
in cell AK1
=SUM(S1:AJ1)
Copy C1:AK1 down as far as required

On sheet1 in cell B1 to calculate the total weight, use
=Sheet2!AK1

 

[Bob Phillips]

I managed it with a formula that basically looks like this assuming the data
is in B2

=SUM(TRANSPOSE(OFFSET($V$1,TRANSPOSE(
IF(ISNUMBER(MATCH(MID(SUBSTITUTE(Sheet2!B2,",",""),ROW(INDIRECT("1:"&LEN(SUB
STITUTE(Sheet2!B2,",","")))),2),Sheet2!$U$1:$U$50,0)),
MATCH(MID(SUBSTITUTE(Sheet2!B2,",",""),ROW(INDIRECT("1:"&LEN(SUBSTITUTE(Shee
t2!B2,",","")))),2),Sheet2!$U$1:$U$50,0),1))-1,0)))

Unfortunately, that has too many nested functions, so I had to split out

MATCH(MID(SUBSTITUTE(Sheet2!B2,",",""),ROW(INDIRECT("1:"&LEN(SUBSTITUTE(Shee
t2!B2,",","")))),2),Sheet2!$U$1:$U$50,0)

and define it as a name (Ctrl-F3). I used a name of matches and a Refersto
value of

=MATCH(MID(SUBSTITUTE(Sheet2!B2,",",""),ROW(INDIRECT("1:"&LEN(SUBSTITUTE(She
et2!B2,",","")))),2),Sheet2!$U$1:$U$50,0)

and then my formula is

=SUM(TRANSPOSE(OFFSET($V$1,TRANSPOSE(IF(ISNUMBER(matches),matches,1))-1,0)))

which is an array formula, it should be committed with Ctrl-Shift-Enter, not
just Enter.

I also had to enter a dummy value in row 1 of your lookup table with a
weight of 0 to get it to work.

--
HTH

Bob Phillips

(replace somewhere in email address with gmail if mailing direct)

 

[Roger Govier]

Hi Bob

Phhhewwww.....
That's great.
Just a very small point, the OP was using IU and IV for his columns for
the lookup table, not U and I and he did not say he was using Sheet2. I
used a second sheet in my suggestion.
As long as he makes those minor mods, he will have a superb solution.

I had totally missed that there were comma's separating the values in
the source cell in my rather mundane solution which would necessitate a
change to the formula to
=IF(Sheet1!A1="","",MID(Sheet1!$A1,1+(COLUMN(A1)-1)*4,2))

I think he should go with your solution.

 

[Bob Phillips]

Sorry about the IU IV, I built it using U and V as I could see those
columns.

Personally, I think he should re-design his spreadsheet <bg>

--
HTH

Bob Phillips

(replace somewhere in email address with gmail if mailing direct)

 

[Roger Govier]

not U and I

should have read
not U and V

 

[Roger Govier]

Personally, I think he should re-design his spreadsheet <bg>

Well, funnily enough, that thought also crossed my mind<g>
but seeing as he was using the last 2 columns, I wondered whether it was
so horrendous that all columns were being used, and the values couldn't
be split out into other columns. That's why I opted for using 2nd sheet.

 

[Bob Phillips]

In this case Roger, I think it needs a BIG re-design. I tried to concoct a
formula where the values were not comma separated in one cell, but many
cells, and it wasn't much better.

This took me a while to figure out, I wouldn't want to come to this
spreadsheet and see that monster unprepared, so I think the maintenance is
probably not worth it.

Start again with the requirement, and come up with a simpler design. Often
works for me.

--
HTH

Bob Phillips

(replace somewhere in email address with gmail if mailing direct)

 

[Terranoman]

Unfortunately I've inherited the spreadsheet and attempting to make it work
(without the use of a calculator and pen). Is it possible that I could
forward it on for perusal? You guys are way beyond my excel knowledge.

 

[Bob Phillips]

Doesn't my solution work then?

--
HTH

Bob Phillips

(replace somewhere in email address with gmail if mailing direct)

 

[Roger Govier]

Hi

You can send it to me to look at if you wish.
Remove NOSPAM from my email address to mail direct.
I am going out now, but will take a look later this evening.

 

[Epinn]

Again, I feel like thinking aloud even though I don't have a clue of what's going on.

(without the use of a calculator and pen)....... You guys are way beyond my excel knowledge.

I feel so sorry that Terranoman has to put up with the inheritance.

Bob and Roger, I just want to point out this is exactly why I always focus on and have so many questions on speed etc. I want to learn to do it right (i.e. design the spreadsheet properly) in my early stage of learning so that I can save myself and others from pain and suffering when it comes to composing formulae down the road. I hope you understand my reasons behind my numerous questions. Your support and guidance are always appreciated.

Epinn

Personally, I think he should re-design his spreadsheet <bg>

Well, funnily enough, that thought also crossed my mind<g>
but seeing as he was using the last 2 columns, I wondered whether it was
so horrendous that all columns were being used, and the values couldn't
be split out into other columns. That's why I opted for using 2nd sheet.

 

[Bob Phillips]

Epinn,

Nobody minds your questions, you would soon hear if we did <bg>.

I can't speak for the OPs though whose threads you hijack <ebg>

--
HTH

Bob Phillips

(replace somewhere in email address with gmail if mailing direct)

Again, I feel like thinking aloud even though I don't have a clue of what's
going on.

That was the first thought that came to my mind when I briefly read the
work
(without the use of a calculator and pen)....... You guys are way beyond my
excel knowledge.

I feel so sorry that Terranoman has to put up with the inheritance.

Bob and Roger, I just want to point out this is exactly why I always focus
on and have so many questions on speed etc. I want to learn to do it right
(i.e. design the spreadsheet properly) in my early stage of learning so that
I can save myself and others from pain and suffering when it comes to
composing formulae down the road. I hope you understand my reasons behind
my numerous questions. Your support and guidance are always appreciated.

Epinn

Personally, I think he should re-design his spreadsheet <bg>

Well, funnily enough, that thought also crossed my mind<g>
but seeing as he was using the last 2 columns, I wondered whether it was
so horrendous that all columns were being used, and the values couldn't
be split out into other columns. That's why I opted for using 2nd sheet.

 

[Bob Phillips]

Roger,

Do post the final solution back here, we have invested a lot in this one.

--
HTH

Bob Phillips

(replace somewhere in email address with gmail if mailing direct)

 

[Roger Govier]

Sure will Bob, if ever I receive the file.
I have been out all afternoon, but on checking mail this evening,
nothing has arrived yet.
I will give the OP another nudge.

 

[Roger Govier]

Hi

As I said earlier, you can mail the file to me if you wish.
remove NOSPAM from my address to mail direct i.e roger at technology4u
dot co dot uk
Do the obvious with the spaces and dots.

I will be pleased to take a look and post back.

 

[Epinn]

<< Nobody minds your questions......

Not everyone is as kind and patient as most of you are. I have to be cautious ......

<< ...... hijack ......

I know, Bob. This is a sensitive issue and it has always been a concern for me. I try to apologize before anyone complains. I always seem to have more questions than anyone around. If I think open group discussion, archive, easy reference for future research etc. then I can justify asking my questions or providing my comments under the original poster's thread. Having said this, I do understand that the poster has "ownership" and certain privilege and it is also natural that he/she feels "possessive" and doesn't want others to ask many questions or "take over" ......

I usually hold off my questions until the poster has got the answers and "left" the forum.

What is the right approach? When unsure, shut up?

Epinn

Epinn,

Nobody minds your questions, you would soon hear if we did <bg>.

I can't speak for the OPs though whose threads you hijack <ebg>

--
HTH

Bob Phillips

(replace somewhere in email address with gmail if mailing direct)

Again, I feel like thinking aloud even though I don't have a clue of what's
going on.

That was the first thought that came to my mind when I briefly read the
work
(without the use of a calculator and pen)....... You guys are way beyond my
excel knowledge.

I feel so sorry that Terranoman has to put up with the inheritance.

Bob and Roger, I just want to point out this is exactly why I always focus
on and have so many questions on speed etc. I want to learn to do it right
(i.e. design the spreadsheet properly) in my early stage of learning so that
I can save myself and others from pain and suffering when it comes to
composing formulae down the road. I hope you understand my reasons behind
my numerous questions. Your support and guidance are always appreciated.

Epinn

Personally, I think he should re-design his spreadsheet <bg>

Well, funnily enough, that thought also crossed my mind<g>
but seeing as he was using the last 2 columns, I wondered whether it was
so horrendous that all columns were being used, and the values couldn't
be split out into other columns. That's why I opted for using 2nd sheet.

 

[PapaDos]

=SUMPRODUCT( ISNUMBER( FIND( $IU$1:$IU$50, B1 ) ) * $IV$1:$IV$50 )

Adjust to your ranges and Drag-fill as needed.