Suppressing blank lines in a mailing label in Word 2007

O

Oldsfan

I have been trying unsuccessfully for days to eliminate the blank line on a
merged mailing label because the "Address 2" field is blank. Even though the
Mail Merge Helper is marked to suppress blank lines, it doesn't do it. I was
able to use the if...then...otherwise rule to eliminate the extra space due
to the lack of a middle initial, but I have been unable to apply it to this
blank field. I have also tried alt+F9 to put the code in myself, but have
been unsuccessful. This shouldn't have to be this hard just to print a
decent looking mailing label. If I use the rule - If Address 2 is blank,
then "what?", otherwise "what?"?
 
D

Doug Robbins - Word MVP

{ IF { MERGEFIELD "Address 2" } <> "" "{ MERGEFIELD "Address 2" }[ENTER]
{ MERGEFIELD "City" }" "{ MERGEFIELD "City" }" }

Press the Enter Key (or Shift+Enter) in place of the [ENTER] above so that
the field construction is spread over two lines with the line break coming
after the "{ MERGEFIELD "Address 2" }

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP
 
O

Oldsfan

Doug,

I really appreciate your help. I must really be stupid, because I just
cannot get this to work. It is really frustrating.

Let's try it this way -

Here is how my field construction looks before your suggested solution. I
have typed it EXACTLY as I see it - there's only so much room on a label.

{ MERGEFIELD "FirstName" }{ IF {
MERGEFIELD FirstName }= "" """ """ ""
"" }{ MERGEFIELD "MI" }{ IF {
MERGEFIELD MI }= "" """ """ "" "" }{
MERGEFIELD "LastName" } #{
MERGEFIELD "Member" }[SHIFT ENTER]
{ MERGEFIELD "Address1" }[SHIFT ENTER]
{ MERGEFIELD "Address2" }[SHIFT ENTER]
{ MERGEFIELD "City" }, { MERGEFIELD
"State" } {MERGEFIELD "ZIP" }

With that, here is how my printed (or previewed) label looks -

John Smith Jr. #18
163 Walnut St.

Anytown, NY 00000-0000

Now, if I apply your suggested field construction, like this:

{ MERGEFIELD "FirstName" }{ IF {
MERGEFIELD FirstName }= "" """ """ ""
"" }{ MERGEFIELD "MI" }{ IF {
MERGEFIELD MI }= "" """ """ "" "" }{
MERGEFIELD "LastName" } #{
MERGEFIELD "Member" }[SHIFT ENTER]
{ MERGEFIELD "Address1" }[SHIFT ENTER]
{ MERGEFIELD "Address2" }{ IF {
MERGEFIELD "Address 2" } <> "" "{
MERGEFIELD "Address 2" }[SHIFT ENTER]
{ MERGEFIELD "City" }" "{ MERGEFIELD
"City" }" }, { MERGEFIELD "State" } {
MERGEFIELD "ZIP" }

Then my printed (or previewed) label looks like this:

John Smith Jr. #18
163 Walnut St.
MERGEFIELD
Anytown, NY 00000-0000

I take it I was to remove my previously inserted "City" field, because if I
don't, I get it twice. What am i doing wrong???

Thanks,

Paul


Doug Robbins - Word MVP said:
{ IF { MERGEFIELD "Address 2" } <> "" "{ MERGEFIELD "Address 2" }[ENTER]
{ MERGEFIELD "City" }" "{ MERGEFIELD "City" }" }

Press the Enter Key (or Shift+Enter) in place of the [ENTER] above so that
the field construction is spread over two lines with the line break coming
after the "{ MERGEFIELD "Address 2" }

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

Oldsfan said:
I have been trying unsuccessfully for days to eliminate the blank line on a
merged mailing label because the "Address 2" field is blank. Even though
the
Mail Merge Helper is marked to suppress blank lines, it doesn't do it. I
was
able to use the if...then...otherwise rule to eliminate the extra space
due
to the lack of a middle initial, but I have been unable to apply it to
this
blank field. I have also tried alt+F9 to put the code in myself, but have
been unsuccessful. This shouldn't have to be this hard just to print a
decent looking mailing label. If I use the rule - If Address 2 is blank,
then "what?", otherwise "what?"?
Click to expand...
Click to expand...
 
G

Graham Mayor

You have not used CTRL+F9 for the extra field boundaries. However what you
should have is:

{ Mergefield FirstName }{ IF{ Mergefield MI } <> "" " { Mergefield MI }" }
{ Mergefield LastName } #{ Mergefield Member }[Enter]
{ Mergefield Address1 }{ IF{ Mergefield Address2 } <> "" "[enter]
{ Mergefield Address2 }" }[enter]
{ Mergefield City}, { Mergefield State } { Mergefield Zip }

press enter (or shift enter) only where I have put [enter]
Note the spaces and the quotes.

--
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
Graham Mayor - Word MVP


<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
Doug,

I really appreciate your help. I must really be stupid, because I
just cannot get this to work. It is really frustrating.

Let's try it this way -

Here is how my field construction looks before your suggested
solution. I have typed it EXACTLY as I see it - there's only so much
room on a label.

{ MERGEFIELD "FirstName" }{ IF {
MERGEFIELD FirstName }= "" """ """ ""
"" }{ MERGEFIELD "MI" }{ IF {
MERGEFIELD MI }= "" """ """ "" "" }{
MERGEFIELD "LastName" } #{
MERGEFIELD "Member" }[SHIFT ENTER]
{ MERGEFIELD "Address1" }[SHIFT ENTER]
{ MERGEFIELD "Address2" }[SHIFT ENTER]
{ MERGEFIELD "City" }, { MERGEFIELD
"State" } {MERGEFIELD "ZIP" }

With that, here is how my printed (or previewed) label looks -

John Smith Jr. #18
163 Walnut St.

Anytown, NY 00000-0000

Now, if I apply your suggested field construction, like this:

{ MERGEFIELD "FirstName" }{ IF {
MERGEFIELD FirstName }= "" """ """ ""
"" }{ MERGEFIELD "MI" }{ IF {
MERGEFIELD MI }= "" """ """ "" "" }{
MERGEFIELD "LastName" } #{
MERGEFIELD "Member" }[SHIFT ENTER]
{ MERGEFIELD "Address1" }[SHIFT ENTER]
{ MERGEFIELD "Address2" }{ IF {
MERGEFIELD "Address 2" } <> "" "{
MERGEFIELD "Address 2" }[SHIFT ENTER]
{ MERGEFIELD "City" }" "{ MERGEFIELD
"City" }" }, { MERGEFIELD "State" } {
MERGEFIELD "ZIP" }

Then my printed (or previewed) label looks like this:

John Smith Jr. #18
163 Walnut St.
MERGEFIELD
Anytown, NY 00000-0000

I take it I was to remove my previously inserted "City" field,
because if I don't, I get it twice. What am i doing wrong???

Thanks,

Paul


Doug Robbins - Word MVP said:
{ IF { MERGEFIELD "Address 2" } <> "" "{ MERGEFIELD "Address 2"
}[ENTER] { MERGEFIELD "City" }" "{ MERGEFIELD "City" }" }

Press the Enter Key (or Shift+Enter) in place of the [ENTER] above
so that the field construction is spread over two lines with the
line break coming after the "{ MERGEFIELD "Address 2" }

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

Oldsfan said:
I have been trying unsuccessfully for days to eliminate the blank
line on a merged mailing label because the "Address 2" field is
blank. Even though the
Mail Merge Helper is marked to suppress blank lines, it doesn't do
it. I was
able to use the if...then...otherwise rule to eliminate the extra
space due
to the lack of a middle initial, but I have been unable to apply it
to this
blank field. I have also tried alt+F9 to put the code in myself,
but have been unsuccessful. This shouldn't have to be this hard
just to print a decent looking mailing label. If I use the rule -
If Address 2 is blank, then "what?", otherwise "what?"?
Click to expand...
Click to expand...
Click to expand...
 
O

Oldsfan

Graham,

Thanks for your help. I am almost certain that I used CTRL+F9 to get the
brackets. I will try it again. But I do see that your solution is slightly
different than the one that Doug gave. I hope this does it. I'll post back.

Thanks,

Paul

Graham Mayor said:
You have not used CTRL+F9 for the extra field boundaries. However what you
should have is:

{ Mergefield FirstName }{ IF{ Mergefield MI } <> "" " { Mergefield MI }" }
{ Mergefield LastName } #{ Mergefield Member }[Enter]
{ Mergefield Address1 }{ IF{ Mergefield Address2 } <> "" "[enter]
{ Mergefield Address2 }" }[enter]
{ Mergefield City}, { Mergefield State } { Mergefield Zip }

press enter (or shift enter) only where I have put [enter]
Note the spaces and the quotes.

--
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
Graham Mayor - Word MVP


<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
Doug,

I really appreciate your help. I must really be stupid, because I
just cannot get this to work. It is really frustrating.

Let's try it this way -

Here is how my field construction looks before your suggested
solution. I have typed it EXACTLY as I see it - there's only so much
room on a label.

{ MERGEFIELD "FirstName" }{ IF {
MERGEFIELD FirstName }= "" """ """ ""
"" }{ MERGEFIELD "MI" }{ IF {
MERGEFIELD MI }= "" """ """ "" "" }{
MERGEFIELD "LastName" } #{
MERGEFIELD "Member" }[SHIFT ENTER]
{ MERGEFIELD "Address1" }[SHIFT ENTER]
{ MERGEFIELD "Address2" }[SHIFT ENTER]
{ MERGEFIELD "City" }, { MERGEFIELD
"State" } {MERGEFIELD "ZIP" }

With that, here is how my printed (or previewed) label looks -

John Smith Jr. #18
163 Walnut St.

Anytown, NY 00000-0000

Now, if I apply your suggested field construction, like this:

{ MERGEFIELD "FirstName" }{ IF {
MERGEFIELD FirstName }= "" """ """ ""
"" }{ MERGEFIELD "MI" }{ IF {
MERGEFIELD MI }= "" """ """ "" "" }{
MERGEFIELD "LastName" } #{
MERGEFIELD "Member" }[SHIFT ENTER]
{ MERGEFIELD "Address1" }[SHIFT ENTER]
{ MERGEFIELD "Address2" }{ IF {
MERGEFIELD "Address 2" } <> "" "{
MERGEFIELD "Address 2" }[SHIFT ENTER]
{ MERGEFIELD "City" }" "{ MERGEFIELD
"City" }" }, { MERGEFIELD "State" } {
MERGEFIELD "ZIP" }

Then my printed (or previewed) label looks like this:

John Smith Jr. #18
163 Walnut St.
MERGEFIELD
Anytown, NY 00000-0000

I take it I was to remove my previously inserted "City" field,
because if I don't, I get it twice. What am i doing wrong???

Thanks,

Paul


Doug Robbins - Word MVP said:
{ IF { MERGEFIELD "Address 2" } <> "" "{ MERGEFIELD "Address 2"
}[ENTER] { MERGEFIELD "City" }" "{ MERGEFIELD "City" }" }

Press the Enter Key (or Shift+Enter) in place of the [ENTER] above
so that the field construction is spread over two lines with the
line break coming after the "{ MERGEFIELD "Address 2" }

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

I have been trying unsuccessfully for days to eliminate the blank
line on a merged mailing label because the "Address 2" field is
blank. Even though the
Mail Merge Helper is marked to suppress blank lines, it doesn't do
it. I was
able to use the if...then...otherwise rule to eliminate the extra
space due
to the lack of a middle initial, but I have been unable to apply it
to this
blank field. I have also tried alt+F9 to put the code in myself,
but have been unsuccessful. This shouldn't have to be this hard
just to print a decent looking mailing label. If I use the rule -
If Address 2 is blank, then "what?", otherwise "what?"?
Click to expand...
Click to expand...
Click to expand...
 
G

Graham Mayor

I think Doug had a typo in his reply, but the relevant construction is the
same. As there is little space available in a table cell, enter the field
construction in a new document (using CTRL+F9 for each bracket pair) then
copy and paste to your table.

--
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
Graham Mayor - Word MVP


<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
Graham,

Thanks for your help. I am almost certain that I used CTRL+F9 to get
the brackets. I will try it again. But I do see that your solution
is slightly different than the one that Doug gave. I hope this does
it. I'll post back.

Thanks,

Paul

Graham Mayor said:
You have not used CTRL+F9 for the extra field boundaries. However
what you should have is:

{ Mergefield FirstName }{ IF{ Mergefield MI } <> "" " { Mergefield
MI }" } { Mergefield LastName } #{ Mergefield Member }[Enter]
{ Mergefield Address1 }{ IF{ Mergefield Address2 } <> "" "[enter]
{ Mergefield Address2 }" }[enter]
{ Mergefield City}, { Mergefield State } { Mergefield Zip }

press enter (or shift enter) only where I have put [enter]
Note the spaces and the quotes.

--
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
Graham Mayor - Word MVP


<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
Doug,

I really appreciate your help. I must really be stupid, because I
just cannot get this to work. It is really frustrating.

Let's try it this way -

Here is how my field construction looks before your suggested
solution. I have typed it EXACTLY as I see it - there's only so
much room on a label.

{ MERGEFIELD "FirstName" }{ IF {
MERGEFIELD FirstName }= "" """ """ ""
"" }{ MERGEFIELD "MI" }{ IF {
MERGEFIELD MI }= "" """ """ "" "" }{
MERGEFIELD "LastName" } #{
MERGEFIELD "Member" }[SHIFT ENTER]
{ MERGEFIELD "Address1" }[SHIFT ENTER]
{ MERGEFIELD "Address2" }[SHIFT ENTER]
{ MERGEFIELD "City" }, { MERGEFIELD
"State" } {MERGEFIELD "ZIP" }

With that, here is how my printed (or previewed) label looks -

John Smith Jr. #18
163 Walnut St.

Anytown, NY 00000-0000

Now, if I apply your suggested field construction, like this:

{ MERGEFIELD "FirstName" }{ IF {
MERGEFIELD FirstName }= "" """ """ ""
"" }{ MERGEFIELD "MI" }{ IF {
MERGEFIELD MI }= "" """ """ "" "" }{
MERGEFIELD "LastName" } #{
MERGEFIELD "Member" }[SHIFT ENTER]
{ MERGEFIELD "Address1" }[SHIFT ENTER]
{ MERGEFIELD "Address2" }{ IF {
MERGEFIELD "Address 2" } <> "" "{
MERGEFIELD "Address 2" }[SHIFT ENTER]
{ MERGEFIELD "City" }" "{ MERGEFIELD
"City" }" }, { MERGEFIELD "State" } {
MERGEFIELD "ZIP" }

Then my printed (or previewed) label looks like this:

John Smith Jr. #18
163 Walnut St.
MERGEFIELD
Anytown, NY 00000-0000

I take it I was to remove my previously inserted "City" field,
because if I don't, I get it twice. What am i doing wrong???

Thanks,

Paul


:

{ IF { MERGEFIELD "Address 2" } <> "" "{ MERGEFIELD "Address 2"
}[ENTER] { MERGEFIELD "City" }" "{ MERGEFIELD "City" }" }

Press the Enter Key (or Shift+Enter) in place of the [ENTER] above
so that the field construction is spread over two lines with the
line break coming after the "{ MERGEFIELD "Address 2" }

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of
my services on a paid consulting basis.

Doug Robbins - Word MVP

I have been trying unsuccessfully for days to eliminate the blank
line on a merged mailing label because the "Address 2" field is
blank. Even though the
Mail Merge Helper is marked to suppress blank lines, it doesn't do
it. I was
able to use the if...then...otherwise rule to eliminate the extra
space due
to the lack of a middle initial, but I have been unable to apply
it to this
blank field. I have also tried alt+F9 to put the code in myself,
but have been unsuccessful. This shouldn't have to be this hard
just to print a decent looking mailing label. If I use the rule -
If Address 2 is blank, then "what?", otherwise "what?"?
Click to expand...
Click to expand...
Click to expand...
 
O

Oldsfan

Graham & Doug,

This latest solution appears to be the trick. I made a trial run here at
work and all appears good. I can't wait to get home and try it on the actual
file. I very well may have typed something wrong the first time. I was sure
I used the CTRL+F9, but now, after I had to type all the field construction
here by hand, I'm not sure what I did in the actual file.

The two of you have been most helpful and I greatly appreciate it.

Paul

Oldsfan said:
Graham,

Thanks for your help. I am almost certain that I used CTRL+F9 to get the
brackets. I will try it again. But I do see that your solution is slightly
different than the one that Doug gave. I hope this does it. I'll post back.

Thanks,

Paul

Graham Mayor said:
You have not used CTRL+F9 for the extra field boundaries. However what you
should have is:

{ Mergefield FirstName }{ IF{ Mergefield MI } <> "" " { Mergefield MI }" }
{ Mergefield LastName } #{ Mergefield Member }[Enter]
{ Mergefield Address1 }{ IF{ Mergefield Address2 } <> "" "[enter]
{ Mergefield Address2 }" }[enter]
{ Mergefield City}, { Mergefield State } { Mergefield Zip }

press enter (or shift enter) only where I have put [enter]
Note the spaces and the quotes.

--
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
Graham Mayor - Word MVP

My web site www.gmayor.com

<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
Doug,

I really appreciate your help. I must really be stupid, because I
just cannot get this to work. It is really frustrating.

Let's try it this way -

Here is how my field construction looks before your suggested
solution. I have typed it EXACTLY as I see it - there's only so much
room on a label.

{ MERGEFIELD "FirstName" }{ IF {
MERGEFIELD FirstName }= "" """ """ ""
"" }{ MERGEFIELD "MI" }{ IF {
MERGEFIELD MI }= "" """ """ "" "" }{
MERGEFIELD "LastName" } #{
MERGEFIELD "Member" }[SHIFT ENTER]
{ MERGEFIELD "Address1" }[SHIFT ENTER]
{ MERGEFIELD "Address2" }[SHIFT ENTER]
{ MERGEFIELD "City" }, { MERGEFIELD
"State" } {MERGEFIELD "ZIP" }

With that, here is how my printed (or previewed) label looks -

John Smith Jr. #18
163 Walnut St.

Anytown, NY 00000-0000

Now, if I apply your suggested field construction, like this:

{ MERGEFIELD "FirstName" }{ IF {
MERGEFIELD FirstName }= "" """ """ ""
"" }{ MERGEFIELD "MI" }{ IF {
MERGEFIELD MI }= "" """ """ "" "" }{
MERGEFIELD "LastName" } #{
MERGEFIELD "Member" }[SHIFT ENTER]
{ MERGEFIELD "Address1" }[SHIFT ENTER]
{ MERGEFIELD "Address2" }{ IF {
MERGEFIELD "Address 2" } <> "" "{
MERGEFIELD "Address 2" }[SHIFT ENTER]
{ MERGEFIELD "City" }" "{ MERGEFIELD
"City" }" }, { MERGEFIELD "State" } {
MERGEFIELD "ZIP" }

Then my printed (or previewed) label looks like this:

John Smith Jr. #18
163 Walnut St.
MERGEFIELD
Anytown, NY 00000-0000

I take it I was to remove my previously inserted "City" field,
because if I don't, I get it twice. What am i doing wrong???

Thanks,

Paul


:

{ IF { MERGEFIELD "Address 2" } <> "" "{ MERGEFIELD "Address 2"
}[ENTER] { MERGEFIELD "City" }" "{ MERGEFIELD "City" }" }

Press the Enter Key (or Shift+Enter) in place of the [ENTER] above
so that the field construction is spread over two lines with the
line break coming after the "{ MERGEFIELD "Address 2" }

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

I have been trying unsuccessfully for days to eliminate the blank
line on a merged mailing label because the "Address 2" field is
blank. Even though the
Mail Merge Helper is marked to suppress blank lines, it doesn't do
it. I was
able to use the if...then...otherwise rule to eliminate the extra
space due
to the lack of a middle initial, but I have been unable to apply it
to this
blank field. I have also tried alt+F9 to put the code in myself,
but have been unsuccessful. This shouldn't have to be this hard
just to print a decent looking mailing label. If I use the rule -
If Address 2 is blank, then "what?", otherwise "what?"?
Click to expand...
Click to expand...
Click to expand...
 
B

beachhockey

Graham & Doug,

Please provide me with an "If... then.." statement that will accomplish the
same thing because I think this "solution" that has been provided is
cumbersome.

Thanks.

Oldsfan said:
Graham & Doug,

This latest solution appears to be the trick. I made a trial run here at
work and all appears good. I can't wait to get home and try it on the actual
file. I very well may have typed something wrong the first time. I was sure
I used the CTRL+F9, but now, after I had to type all the field construction
here by hand, I'm not sure what I did in the actual file.

The two of you have been most helpful and I greatly appreciate it.

Paul

Oldsfan said:
Graham,

Thanks for your help. I am almost certain that I used CTRL+F9 to get the
brackets. I will try it again. But I do see that your solution is slightly
different than the one that Doug gave. I hope this does it. I'll post back.

Thanks,

Paul

Graham Mayor said:
You have not used CTRL+F9 for the extra field boundaries. However what you
should have is:

{ Mergefield FirstName }{ IF{ Mergefield MI } <> "" " { Mergefield MI }" }
{ Mergefield LastName } #{ Mergefield Member }[Enter]
{ Mergefield Address1 }{ IF{ Mergefield Address2 } <> "" "[enter]
{ Mergefield Address2 }" }[enter]
{ Mergefield City}, { Mergefield State } { Mergefield Zip }

press enter (or shift enter) only where I have put [enter]
Note the spaces and the quotes.

--
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
Graham Mayor - Word MVP

My web site www.gmayor.com

<>>< ><<> ><<> <>>< ><<> <>>< <>><<>

Oldsfan wrote:
Doug,

I really appreciate your help. I must really be stupid, because I
just cannot get this to work. It is really frustrating.

Let's try it this way -

Here is how my field construction looks before your suggested
solution. I have typed it EXACTLY as I see it - there's only so much
room on a label.

{ MERGEFIELD "FirstName" }{ IF {
MERGEFIELD FirstName }= "" """ """ ""
"" }{ MERGEFIELD "MI" }{ IF {
MERGEFIELD MI }= "" """ """ "" "" }{
MERGEFIELD "LastName" } #{
MERGEFIELD "Member" }[SHIFT ENTER]
{ MERGEFIELD "Address1" }[SHIFT ENTER]
{ MERGEFIELD "Address2" }[SHIFT ENTER]
{ MERGEFIELD "City" }, { MERGEFIELD
"State" } {MERGEFIELD "ZIP" }

With that, here is how my printed (or previewed) label looks -

John Smith Jr. #18
163 Walnut St.

Anytown, NY 00000-0000

Now, if I apply your suggested field construction, like this:

{ MERGEFIELD "FirstName" }{ IF {
MERGEFIELD FirstName }= "" """ """ ""
"" }{ MERGEFIELD "MI" }{ IF {
MERGEFIELD MI }= "" """ """ "" "" }{
MERGEFIELD "LastName" } #{
MERGEFIELD "Member" }[SHIFT ENTER]
{ MERGEFIELD "Address1" }[SHIFT ENTER]
{ MERGEFIELD "Address2" }{ IF {
MERGEFIELD "Address 2" } <> "" "{
MERGEFIELD "Address 2" }[SHIFT ENTER]
{ MERGEFIELD "City" }" "{ MERGEFIELD
"City" }" }, { MERGEFIELD "State" } {
MERGEFIELD "ZIP" }

Then my printed (or previewed) label looks like this:

John Smith Jr. #18
163 Walnut St.
MERGEFIELD
Anytown, NY 00000-0000

I take it I was to remove my previously inserted "City" field,
because if I don't, I get it twice. What am i doing wrong???

Thanks,

Paul


:

{ IF { MERGEFIELD "Address 2" } <> "" "{ MERGEFIELD "Address 2"
}[ENTER] { MERGEFIELD "City" }" "{ MERGEFIELD "City" }" }

Press the Enter Key (or Shift+Enter) in place of the [ENTER] above
so that the field construction is spread over two lines with the
line break coming after the "{ MERGEFIELD "Address 2" }

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

I have been trying unsuccessfully for days to eliminate the blank
line on a merged mailing label because the "Address 2" field is
blank. Even though the
Mail Merge Helper is marked to suppress blank lines, it doesn't do
it. I was
able to use the if...then...otherwise rule to eliminate the extra
space due
to the lack of a middle initial, but I have been unable to apply it
to this
blank field. I have also tried alt+F9 to put the code in myself,
but have been unsuccessful. This shouldn't have to be this hard
just to print a decent looking mailing label. If I use the rule -
If Address 2 is blank, then "what?", otherwise "what?"?
Click to expand...
Click to expand...
Click to expand...
 
G

Graham Mayor

The replies included 'If ... then' fields?

--
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
Graham Mayor - Word MVP


<>>< ><<> ><<> <>>< ><<> <>>< <>><<>

Graham & Doug,

Please provide me with an "If... then.." statement that will
accomplish the same thing because I think this "solution" that has
been provided is cumbersome.

Thanks.

Oldsfan said:
Graham & Doug,

This latest solution appears to be the trick. I made a trial run
here at work and all appears good. I can't wait to get home and try
it on the actual file. I very well may have typed something wrong
the first time. I was sure I used the CTRL+F9, but now, after I had
to type all the field construction here by hand, I'm not sure what I
did in the actual file.

The two of you have been most helpful and I greatly appreciate it.

Paul

Oldsfan said:
Graham,

Thanks for your help. I am almost certain that I used CTRL+F9 to
get the brackets. I will try it again. But I do see that your
solution is slightly different than the one that Doug gave. I hope
this does it. I'll post back.

Thanks,

Paul

:

You have not used CTRL+F9 for the extra field boundaries. However
what you should have is:

{ Mergefield FirstName }{ IF{ Mergefield MI } <> "" " { Mergefield
MI }" } { Mergefield LastName } #{ Mergefield Member }[Enter]
{ Mergefield Address1 }{ IF{ Mergefield Address2 } <> "" "[enter]
{ Mergefield Address2 }" }[enter]
{ Mergefield City}, { Mergefield State } { Mergefield Zip }

press enter (or shift enter) only where I have put [enter]
Note the spaces and the quotes.

--
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
Graham Mayor - Word MVP

My web site www.gmayor.com

<>>< ><<> ><<> <>>< ><<> <>>< <>><<>

Oldsfan wrote:
Doug,

I really appreciate your help. I must really be stupid, because I
just cannot get this to work. It is really frustrating.

Let's try it this way -

Here is how my field construction looks before your suggested
solution. I have typed it EXACTLY as I see it - there's only so
much room on a label.

{ MERGEFIELD "FirstName" }{ IF {
MERGEFIELD FirstName }= "" """ """ ""
"" }{ MERGEFIELD "MI" }{ IF {
MERGEFIELD MI }= "" """ """ "" "" }{
MERGEFIELD "LastName" } #{
MERGEFIELD "Member" }[SHIFT ENTER]
{ MERGEFIELD "Address1" }[SHIFT ENTER]
{ MERGEFIELD "Address2" }[SHIFT ENTER]
{ MERGEFIELD "City" }, { MERGEFIELD
"State" } {MERGEFIELD "ZIP" }

With that, here is how my printed (or previewed) label looks -

John Smith Jr. #18
163 Walnut St.

Anytown, NY 00000-0000

Now, if I apply your suggested field construction, like this:

{ MERGEFIELD "FirstName" }{ IF {
MERGEFIELD FirstName }= "" """ """ ""
"" }{ MERGEFIELD "MI" }{ IF {
MERGEFIELD MI }= "" """ """ "" "" }{
MERGEFIELD "LastName" } #{
MERGEFIELD "Member" }[SHIFT ENTER]
{ MERGEFIELD "Address1" }[SHIFT ENTER]
{ MERGEFIELD "Address2" }{ IF {
MERGEFIELD "Address 2" } <> "" "{
MERGEFIELD "Address 2" }[SHIFT ENTER]
{ MERGEFIELD "City" }" "{ MERGEFIELD
"City" }" }, { MERGEFIELD "State" } {
MERGEFIELD "ZIP" }

Then my printed (or previewed) label looks like this:

John Smith Jr. #18
163 Walnut St.
MERGEFIELD
Anytown, NY 00000-0000

I take it I was to remove my previously inserted "City" field,
because if I don't, I get it twice. What am i doing wrong???

Thanks,

Paul


:

{ IF { MERGEFIELD "Address 2" } <> "" "{ MERGEFIELD "Address 2"
}[ENTER] { MERGEFIELD "City" }" "{ MERGEFIELD "City" }" }

Press the Enter Key (or Shift+Enter) in place of the [ENTER]
above so that the field construction is spread over two lines
with the line break coming after the "{ MERGEFIELD "Address 2" }

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself
of my services on a paid consulting basis.

Doug Robbins - Word MVP

I have been trying unsuccessfully for days to eliminate the
blank line on a merged mailing label because the "Address 2"
field is blank. Even though the
Mail Merge Helper is marked to suppress blank lines, it doesn't
do it. I was
able to use the if...then...otherwise rule to eliminate the
extra space due
to the lack of a middle initial, but I have been unable to
apply it to this
blank field. I have also tried alt+F9 to put the code in
myself, but have been unsuccessful. This shouldn't have to be
this hard just to print a decent looking mailing label. If I
use the rule - If Address 2 is blank, then "what?", otherwise
"what?"?
Click to expand...
Click to expand...
Click to expand...
 

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