Suppressing Mail Merge Wizard and using menus instead

[Margaret Hargreaves]

Hi

I sincerely hope Susanna Barnhill sees this as I
understand she has previously sent info to this forum
which I appear to have missed.

At the moment, Mailmerge is really getting to me having
to go through that long-winded wizard process and I long
to convert back to the old days of using menus. Can
anyone help.

Also, in the old days pre wizard, you could create your
database for a particular letter which could subsequently
be opened and was, in fact, a table in Word. Is this
still possible as the wizard seems to want to write
everything to Access!! However, I'm aware you can select
a spreadsheet instead.

However, in the old days, a very helpful feature of the
merge menus was the "merge options" which seem to have
disappeared. Now, instead of selecting, for example,
everyone with a postal town of Bristol you have to scan
the entire list checking every line where you want the
information included in the merge. This takes forever.
How do I get the old merge options back please?

Any help will be very gratefully received.

Thank you.

 

[JulieD]

Hi Margaret

came across this amazing tip the other day (not sure where but i'm eternally
greatful!) ..

choose view / toolbars / customize
choose the commands tab
under categories choose all commands
on the right hand side find Mail Merge Helper
drag to toolbar
close customize dialog
click on mail merge helper
and yay!!!!!!!!!!!!!

hope this helps

Cheers
JulieD

 

[JulieD]

Hi Margaret

me again

in addition to my other response you can also set filter options in step 5
of the mail merge wizard ... click on Edit Recipient List
click on the DROP DOWN arrow on the field that you want to filter on
choose the item that you want OR click on the Advanced tab

Cheers
JulieD

 

[Cindy M -WordMVP-]

Hi Margaret,

I sincerely hope Susanna Barnhill sees this as I
understand she has previously sent info to this forum
which I appear to have missed.

Even when she's around, Suzanne rarely checks this
newsgroup. Mail merge isn't her specialty

At the moment, Mailmerge is really getting to me having
to go through that long-winded wizard process and I long
to convert back to the old days of using menus. Can
anyone help.

You can get back the old interface. The information is in a
table in the Word 2002 section of my website's mail merge
FAQ.

you might also try using the toolbar (my preference).

Also, in the old days pre wizard, you could create your
database for a particular letter which could subsequently
be opened and was, in fact, a table in Word. Is this
still possible as the wizard seems to want to write
everything to Access!! However, I'm aware you can select
a spreadsheet instead.

You can still use a table...

However, in the old days, a very helpful feature of the
merge menus was the "merge options" which seem to have
disappeared. Now, instead of selecting, for example,
everyone with a postal town of Bristol you have to scan
the entire list checking every line where you want the
information included in the merge. This takes forever.
How do I get the old merge options back please?

The Recipients dialog box, you mean. You can select a
criterion from the list at the top of a field. Or, the very
last entry in that list will get you into the old Query
Options.

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Sep
30 2003)
http://www.word.mvps.org

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[Margaret Hargreaves]

Hi Julie

Many thanks. I've tried it and it's womderful. Thanks a
bunch.

Regards
Margaret