Table Numbering with Numbers and Letters

[Hans]

I'm working on a doc with someone who is pushing me to use "sub-table"
numbering for tables, like this:

He wants Tables 7A, 7B, and 7C as opposed to Tables 7, 8, and 9.

Can I tweak the field coding to handle this?

If he forces me to to go this route, I'm looking at manually numbering the
tables/figures/x-refs in a 200+ page technical doc. :-(

Thanks,

-Hans

 

[SuzyDavis]

Hi Hans
I don't really use the Table caption numbering, so not sure if it can be
tweaked in this way - suspect not.

Where does the "7" come from? If it relates to the heading or chapter
number you could use a combination of SEQ fields and STYLEREF fields.

StyleRef fields display the heading number or text of the nearest previous
occurence of that style. I use STYLEREF fields in my Headers to display the
number and text of the chapter headig on each page. It automatically updates
when the Heading 1 style is applied to a new paragraph. So if you have a
Chapter which is autonumbered, and called "7. Table Chapter" you could use
the StyleRef field to just dispaly the number "7". When you move to Chapter
8, and use the same StyleRef field in your Table caption it will then display
"8". and so on.

How I would do this though is setup a caption like this (assuming the "7"
comes from the numbering of the heading with the Headingn 1 style applied:
Table {StyleRef "Heading 1" \n} {SEQ "TableList" \n \* Alphabetical }

When you need a SEQ to start again, use the \r1 switch: {SEQ "TableList" \r1
\* Arabic }

And if your "7" is not related to heading numbers, you could simply create a
second SEQ field if required instead of the STYLEREF field:
{SEQ "TablePrimaryList" \n \Arabic}

You can then save this table caption as Autotext or Building Block for later
re-use; or you can simply just copy the caption paragraph as many times as
you require - and to update the fields - select the field and Press F9.
(They will also update when you go to print (if you have that setting turned
on) like the Table of Contents).


You will need to use Ctrl + F9 to add the field brackets, unless you use the
Insert Field function via the menus/ribbon.

regards
Suzy
www.createspace.com.au

 

[Pamelia Caswell via OfficeKB.com]

You could still have one caption for the table if the caption is written this
way:
Table 7. Aircraft fuel consumption for design speed at altitudes of (a) 1000,
(b) 2000, and (c) 5000 feet.
The labela (a), (b), and (c) would be also shown on the respective tavle part.


This arrangement is pretty common in technical documents. It would allow you
to use Word's auto captioning.