The key to this is to understand how a Table of Contents works.
As Bob says, there can only be three things wrong:
* Either the field codes have not been corrected to pick up levels 3, 4,
and 5, or
* the text in the document is not formatted with Headings 3, 4, and 5, or
* someone has stuffed up Headings 3, 4, and 5 so they are NOT "Level 3",
Level 4" or "Level 5".
1) Start by checking the field codes in the TOC field. Right-click the
Table of Contents, and you should see something like:
{ TOC \o "1-5" \h \z \u }
You can change it to be simply:
{ TOC \o "1-5" }
Warning: Change the text inside the braces, but be careful not to damage
the braces themselves. They're not braces, they are "Field Bounding
Characters" ‹ typed braces won't work.
To understand what you are doing, you need to look up the field codes for
the TOC field.
One of the major bugs in Word 2008 is that the documentation is woefully
incomplete. The description of the hundreds of field codes is entirely
missing from the Help. The Word 2003 topic is quite sufficient for this
purpose, and it is here:
http://office.microsoft.com/en-us/word/HP051861971033.aspx
On that web page, expand the two plus signs to show the "Instructions" and
"Switches" and all of a sudden you will become an expert in Word Tables of
Contents
2) The next thing to check is the actual headings in the text for levels 3,
4, and 5 to make sure that the paragraph (including the paragraph marker at
the end) is in fact formatted with "Heading 3" style.
There's a major bug in the design of Word's formatting mechanism: if you
have some text selected, but not a whole paragraph, when you apply a style,
Word applies a fake style that doesn't work. If this has happened, simply
re-apply the correct style, taking care to select the whole paragraph.
3) If that appears correct, then check the formatting of Headings 3, 4, and
5. Use Format>Style>Modify>Paragraph... You will see a drop-down labelled
"Outline Level" at the top right. It should be greyed out, and the number
should match the Heading style name, so Heading 4 should have an Outline
Level 4 showing.
If the box is not greyed out, or it's not showing Outline Level 4, then what
you are looking at is a fake style. Reformat the text to which it is
applied with the "real" Heading 4, then delete the fake one from the
document styles list. (Note: replace it first, then delete the bad one,
otherwise when you delete the bad style, everything formatted with it will
turn to Normal style).
You can actually use that effect: when I am hunting these problems, I
temporarily turn Normal style bright pink. Since I never use Normal style
in a document, all the bad formatting instantly turns flaming pink and I can
see it easily.
There you go: There can be only three causes for the effect you are seeing.
I have listed them in order of likelihood
Cheers
Version: 2008
Operating System: Mac OS X 10.5 (Leopard)
I used heading styles to create 5 levels of headings (I modified Heading
1->Heading 5 to match APA heading styles). I then created a TOC by modifying
the classic TOC style. (Again, I modified this three level standard TOC to
match APA's five heading levels.)
I went to the Insert menu, clicked "Index and Tables", clicked "Show levels"
box, and selected "5" levels. In the preview box, I see all five levels of the
TOC formatted correctly -- listing Heading 1, Heading 2, Heading 3, etc. in
the correct places.
I also went to the "organizer" to confirm that all five heading levels were
available to my document.
However, when I create (or update) the TOC, only the first two levels are
included in the TOC.
How do I get the TOC to include all five levels of heading styles? I
appreciate any help you may provide. I'm very frustrated!
This email is my business email -- Please do not email me about forum
matters unless you intend to pay!
--
John McGhie, Microsoft MVP (Word, Mac Word), Consultant Technical Writer,
McGhie Information Engineering Pty Ltd
Sydney, Australia. | Ph: +61 (0)4 1209 1410
+61 4 1209 1410, mailto:
[email protected]