table of contents: fonts

[Beat von Arx]

I have many old documents that need to be assembled (as hand-outs in a
computer course). a table of contents would be useful - if not
indispensable. I started a separate document with the toc in it and
refer to the other documents with RD fields. the problem is: word takes
the fonts of the various docs into the toc. sometimes the whole font
(including color...), sometimes just the size. can anybody tell me how
to separate the two fonts? (headings in the documents and entries in the
toc).

2nd problem: updating the toc, I get very frequently the "error bookmark
not found" instead of page numbers. opening and closing the files will
usually help, but it is annoying enough. am I doing something wrong?

I use Windows 2000 SP3 and Word 2000
TIA
Beat

 

[Shauna Kelly]

Hi Beat

When Word creates a Table of Contents, it abandons any style formatting that was applied to the text. So text that was in style
Heading 1 is added to the ToC in style TOC 1, for example.

But, Word retains any direct formatting. This is so you can have two TOC entries that say "The history of King Lear" and "The
relationship of King Lear to his daughters" where the first "King Lear" is in italics, and the second one isn't.

So if the headings in the source documents have had direct formatting applied to them (font size, colour, bold, whatever), then that
direct formatting will be retained when Word creates a Table of Contents. But you need the text to take on the formatting of the TOC
styles.

The only real solution is to open up the source documents and check the formatting of the headings. If it helps, ctrl-spacebar,
ctrl-q will remove any direct formatting from the selected text.

Hope this helps.

Shauna Kelly. Microsoft MVP.
http://www.shaunakelly.com/word
Melbourne, Australia

 

[Beat von Arx]

Hi Beat

When Word creates a Table of Contents, it abandons any style formatting that was applied to the text. So text that was in style
Heading 1 is added to the ToC in style TOC 1, for example.

But, Word retains any direct formatting. This is so you can have two TOC entries that say "The history of King Lear" and "The
relationship of King Lear to his daughters" where the first "King Lear" is in italics, and the second one isn't.

So if the headings in the source documents have had direct formatting applied to them (font size, colour, bold, whatever), then that
direct formatting will be retained when Word creates a Table of Contents. But you need the text to take on the formatting of the TOC
styles.

The only real solution is to open up the source documents and check the formatting of the headings. If it helps, ctrl-spacebar,
ctrl-q will remove any direct formatting from the selected text.

Hope this helps.

Shauna Kelly. Microsoft MVP.
http://www.shaunakelly.com/word
Melbourne, Australia

Shauna:
Thank you. Your explanation really helped. It means more work needed:
either change and rechange all the old headings (to retain the look of
the old docs), or - probably simpler, apply a formatting to the finished
TOC (everytime a new/altered doc is added to the list). To me, It seems
a bad idea, to allow people to set the TOC styles and then not to use
these styles. At least, it should be possible to turn off this
"feature". It has and will cost me hours ...

Do you know if it is possible to make a TOC mixed from TC-fields and
headings? or is it either/or?

Thanks again
Beat

 

[Suzanne S. Barnhill]

Word's behavior is by design. And yes, you can create a TOC that includes
both styles and TC fields.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://www.mvps.org/word
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

 

[Beat von Arx]

Word's behavior is by design. And yes, you can create a TOC that includes
both styles and TC fields.

How?
help says about the /f switch:

EntryIdentifier Builds a table from TC fields. If EntryIdentifier is
specified, the table is built *only* from TC fields with the same
identifier (typically a letter). For example, { TOC \f t } builds a
table of contents from TC fields such as { TC "Entry Text" \f t }.

 

[Suzanne S. Barnhill]

When you insert the TOC, in the Options dialog, there is a check box for
"Table entry fields." If you check that box, the requisite switch will be
added to the field. Or you can do it manually after the TOC is created. But
I personally feel it would be a lot easier to just correct the formatting of
the headings than to insert TC fields (especially since if you do this
"automatically," by selecting the text to be included and pressing
Alt+Shift+O, then the direct formatting will be picked up and will still
have to be removed).

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://www.mvps.org/word
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.