Table of Contents reorders in different views

[Windshine]

I'm having a problem with my table of contents showing different levels of
the TOC in different places. For example, this is the correct view, and what
I see in Normal, Outline view:

TOC Level 1
TOC Level 2
TOC Level 2
TOC Level 2

When I switch to Page Layout view my TOC reorders itself to this, which is
wrong:

TOC Level 2
TOC Level 2
TOC Level 1
TOC Level 2

Does anyone have any idea why this is happening and how to fix it? I test
printed it to see if it was an onscreen error, but it printed wrong too. I've
recreated my TOC about 10 times and recreated my styles at least as many
times. Same error every time.

 

[Stefan Blom]

What exactly changes depending on the view? Is it the actual order between
TOC entries, or the indentation of entries?

Note that the TOC level can be different from the outline level (as seen in
Outline view). And the formatting of a certain TOC level is controlled by
the corresponding TOC style (TOC 1 for level 1, TOC 2 for level 2, etc.).

 

[Windshine]

Thank you for your response. I changed the outline levels to correspond to
the TOC level. My levels correspond to the TOC 1, etc. So, my style, Heading
1 = TOC 1 = outline level 1. I just test printed my TOC in outline view
(where it appears correct onscreen) and it prints the wrong way, exactly how
it looks in Page Layout view. I'm not indenting any entries, they all align
left, so I don't see anything there.

Note in case it matters-in outline view, there are little boxes next to
Headline 2 (aka, TOC 2, level 2) and nothing next to my TOC 1 entries. I
don't have any level 3 entries.

So, as another, more realistic example, I want:

Definitions [TOC 1]
Nouns [TOC 2]
Verbs [TOC 2]
Adjectives [TOC 2]

I get:

Nouns [TOC 2]
Verbs [TOC 2]
Adjectives [TOC 2]
Definitions [TOC 1]

As a side note, all of my TOC 1's are supposed to have a border underneath
(aka, underline). Only one line appears at the end of all of a series of TOC
1 entries instead of under each TOC 1 entry. I checked, and they all end in a
paragraph mark, so I'm not sure why that's happening.

 

[Suzanne S. Barnhill]

I wouldn't have thought you could see a TOC in Outline view at all. I
suspect you're confusing a TOC with the display of headings you can get when
you hide the body text in Outline view.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Thank you for your response. I changed the outline levels to correspond to
the TOC level. My levels correspond to the TOC 1, etc. So, my style,
Heading
1 = TOC 1 = outline level 1. I just test printed my TOC in outline view
(where it appears correct onscreen) and it prints the wrong way, exactly
how
it looks in Page Layout view. I'm not indenting any entries, they all
align
left, so I don't see anything there.

Note in case it matters-in outline view, there are little boxes next to
Headline 2 (aka, TOC 2, level 2) and nothing next to my TOC 1 entries. I
don't have any level 3 entries.

So, as another, more realistic example, I want:

Definitions [TOC 1]
Nouns [TOC 2]
Verbs [TOC 2]
Adjectives [TOC 2]

I get:

Nouns [TOC 2]
Verbs [TOC 2]
Adjectives [TOC 2]
Definitions [TOC 1]

As a side note, all of my TOC 1's are supposed to have a border underneath
(aka, underline). Only one line appears at the end of all of a series of
TOC
1 entries instead of under each TOC 1 entry. I checked, and they all end
in a
paragraph mark, so I'm not sure why that's happening.

 

[Windshine]

So, it appears that it appears correct in every view EXCEPT page layout view
and still does not print correct. However, I am now noticing some things.

The text frame that Word creates around the TOC level 2 seems to be causing
the problem. If I right click, Format Frame, Remove Frame, the TOC in that
area reorders itself and shifts around. I don't seem to have a text frame
appearing around TOC level 1. While this seems great that it shifts, if I
update my TOC, it reverts back to frames around TOC level 2 and shifts out of
position again. I tried adjusting the "distance from text" but that did
nothing. I also checked my styles to make sure I didn't have weird space
before/after, but they are set to 0 at single line spacing.

Is there any way to create this TOC without text frames?

 

[Suzanne S. Barnhill]

It sounds as if you have somehow managed to define TOC 2 as including a
frame. You need to correct that because the location of framed text depends
on what paragraph it's anchored to.

 

[Windshine]

I agree with your statement, but how, exactly, do I do that? I've looked all
over...in my preferences, my style definitions, and I've looked for any other
random place it could have been defined but can't find anything.

 

[Windshine]

So I looked around a bit more for the "frame" definitions and found it in my
TOC 1 and TOC 2 styles. I turned it off for both, and, voila, it's working
fine now. I test printed and it prints correctly too.

I'm not sure how I turned it on, but now that I know about it, I'll be sure
to check for the same issue in the future. We inherit docs from clients and
don't always know what's off and what's on. Thanks so much for all of your
help!!!

 

[Suzanne S. Barnhill]

Glad you got it sorted.