Table of Contents using 1.1 , 1.2, 1.3, 2.1, 2.2, etc.

[Tracy Rhodes]

Hi everyone, I hope somebody can help me. This is probably simple
enough and I have read the posts and spent several hours trying to
figure this out myself but I am at the point I need help.

I regularly create tech manuals (procedures like SOP's) and for years
have been fine with page numbers in my table of contents. However
recently I have had to mast frequent revisions to my SOP's which
include inserting new pages which makes the page numbers different with
each revision.

I would like to change from page numbers to a scheme such as:

1.
2.
3.
3.1
3.1.1
3.1.2
3.1.3
3.2
3.2.1
3.2.2
3.3
3.4
4
4.1

This would allow me to for instance insert a new section under 3.2.2
and call it 3.2.3 if I so desire.

I would like help in how do I set this up? I would want my table of
contents to no longer reference page numbers as every section in my
manual would fall under the above numbering scheme.

It would look something like this:

1. Introduction
2. Prodedure Revision Log
3. General Cleaning Procedures
3.1 Fab Floor
3.1.1 Bone Cannon
3.1.2 Poss Bader
3.1.3 Shrink Tunnels
3.2 Processing Floor
3.2.1 Steam Vacs
3.2.2 Sterilizers
3.3 Coolers
3.4 Rails
4 Chemical Listing
4.1 Sanitizer Safety Procedures

Hopefully you get the drift. I would have several main sections with
several levels underneath. If I were to update the above SOP for
instance and need to create another procedure for cleaning a piece of
equipment on the processing floor I would place it just after 3.2.2
Sterilizers and call it 3.2.3 and then have it show up in the TOC. I
also would no longer want page numbers in the TOC as the entire manual
would be formatted in the way I am wanting.

Clear as mud?? Sorry if I did some overkill but I did want to describe
myself fully. I use Word 2002 (XP.

Thank you so much.

 

[Doug Robbins - Word MVP]

Hi Tracy,

Use heading styles. That is exactly what they are designed for:

See fellow MPV Shauna Kelly's website at
http://www.shaunakelly.com/word/index.html

and

See the article “Creating a Template (Part II)” at:

http://www.mvps.org/word/FAQs/Customization/CreateATemplatePart2.htm

Please post any further questions or followup to the newsgroups for the
benefit of others who may be interested. Unsolicited questions forwarded
directly to me will only be answered on a paid consulting basis.

Hope this helps
Doug Robbins - Word MVP
*If you're seeing this through Irubin's crappy web site, you should know
that he does not have my permission to include this message on his website.
I own the copyright, and I grant a license to Microsoft, Google and the
usenet community. I deny Irubin the right to repost my message on his site.*

 

[Tracy Rhodes]

Doug,

I certainly appreciate your reply and checked it out but I am still
having trouble. I want the TOC to update as it would with page numbers
but only using my numbering scheme.

Could you get me started with just one example or a few steps to get me
going.

Thanks again,

Tracy