Table of contents

[LIT]

Using Word 2003 : 11.5604.5606
Using XP PRO : 5.1.2600 SP3 BUILD 2600

I am using Word for a 175 page document which had to be maintained.
There was a lot of outline numbering
(eg. 1 Paragrapgh
1.1 Sub
1.1.1 Subsub
1.1.1.1 Sub sub sub
... )
The document had also a table of contents.

When making changes to the document, time by time, the outline numbering was
getting completely wrong, so recently, I started numbering completely again.
I strictly followed the suggestions made by shauna kelly
(http://www.shaunakelly.com/word/numbering/OutlineNumbering.html)
and now outline numbering looks surprisingly good.

Next, I wanted to introduce again a Table of Contents.
Again, I strictly followed the suggenstions made by s kelly
(http://www.shaunakelly.com/word/toc/CreateATOC.html)
But the only thing I get is 'Error! No table of contents entries found'.

Now that outline numbering is looking good, after following some strict
rules, I can't find and understand why Word is refusing to make table of
contents out of it.

Can anyone help me with this ?

Thanks

 

[Stefan Blom]

Which styles are you using for outline numbering?

 

[LIT]

->When I look to the "Styles & formatting", and then "Modify style" for the
different outline levels :
1)
Style name : Chapter
Style based on : no style
Style following paragraph : normal 0

2)
Style name : Heading 1
Style based on : chapter
Style following paragraph : normal 0

3)
Style name : Heading 2
Style based on : Heading 1
Style following paragraph : normal 0

and so on to Heading 6, based on Heading 5

->When I look to "Modify style - Format - Bullets&numbering - Outline
numbered - Customize outline numbered list" :

Level 1 :
Number style : 1,2,3
Start at : 1
Link level to style : Chapter
Fieldlistname : Usermanual
Legal style numbering : no
Restart numbering after : not applicable
Apply changes to : whole list

Level 2 :
Number style : 1,2,3
Start at : 1
Link level to style : Heading 1
Fieldlistname : Usermanual
Legal style numbering : no
Restart numbering after : Level 1
Apply changes to : whole list

Level 3 :
Number style : 1,2,3
Start at : 1
Link level to style : Heading 2
Fieldlistname : Usermanual
Legal style numbering : no
Restart numbering after : Level 2
Apply changes to : whole list

and so on to level 9 :

Level 9 :
Number style : 1,2,3
Start at : 1
Link level to style : Heading 8
Fieldlistname : Usermanual
Legal style numbering : no
Restart numbering after : Level 8
Apply changes to : whole list

Is that sufficient as information ?
Thanks
LIT

 

[LIT]

I forgot to mention what the outlining looks now with the settings here below
:
eg. :

Chapter 1 : ... level 1
1. ... level 2
1.1 ... level 3
1.1.1 ... level 4
....
1.1.1.1.1.1.1.1 ... level 9

LIT

 

[Stefan Blom]

Hmm, since you are using the built-in headings, it should be working...

What is the TOC field code(press Alt+F9 to find out)?

 

[Suzanne S. Barnhill]

He'll need to add Chapter manually (in the TOC Options) or at least modify
the style to have outline level 1; then he's going to run into a problem
because Heading 1 will have to be remapped to 2 in the TOC Options because
the outline level can't be changed in the style; same for Heading 2. It
would work much better to use Heading 1 for the chapter title, Heading 2 for
the top-level headings in the chapter, and so on.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

 

[LIT]

The code is :
{TOC\o "1-6"\h \z \u}

Side information : the document size is about 8.3MB.

Thanks

 

[Stefan Blom]

Which entries are missing from the TOC?

If the problem is what Suzanne described, you should be able to edit the
field code as follows:

{ TOC \t "Chapter,1,Heading 1,2,Heading 2,3,Heading 3,4,Heading 4,5,Heading
5,6" \h \z \u }

Press Alt+F9 to hide field codes again. Then update the TOC.