tables & graphics in Word 2007

[John]

I am having an ongoing problem using MS Word 2007 on XP Pro for my
photography invoices. I have text on top (client name, address, invoice#,
date, etc.). I insert an Excel spreadsheet into the doc below that to
calculate the fees & expenses. Below the spreadsheet is a little more text
(payment terms), and below that, a small picture from the shoot.

Here's what's happening:

I use the previous invoice to this client as a template. I change the date,
invoice#, and any amounts in the Excel spreadsheet, I delete the previous
picture. Up to this point everything is fine. Then I try to insert the new
picture and the Excel table from above moves down to the next page. I drag
the table back up to where it's supposed to be, and it is no longer
centered. I try to center it and it jumps back down to a second page.

Why am I having so much trouble getting this table to stay in the same
place? It is narrower than the margins and a total of only two columns and
nine rows. There is no reasom why this should not fit all on one page
exactly as I have laid it out.

Thank you

 

[Doug Robbins - Word MVP]

Without seeing the actual document, it is hard to tell why that is
happening. A work around might be to create the invoice as a Word table
with fixed cell dimensions and then insert the spreadsheet and graphic into
the relevant cells of that table.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

 

[Jay Freedman]

It sounds like the spreadsheet and graphic are both being inserted as floating
objects. It would be better to insert them as in-line objects.

For things that you'll paste in the future, go to Office button > Word Options >
Advanced, in the "Cut, copy, paste" section, and set the "Insert/paste pictures
as" dropdown to "In line with text".

For floating objects that are already in a document, you can change them to
in-line. If the Picture Tools ribbon appears when you select the object, click
the Text Wrapping button and choose "In line with text". If that ribbon doesn't
appear, right-click the object and choose Format Object; on the Layout tab of
the dialog, choose "In line with text". When the object is in-line in a
paragraph by itself, you can apply centered paragraph formatting (Ctrl+E).

 

[John]

Thanks Jay. I think that may be it. I right-clicked the excel spreadsheet,
went to the Layout tab, selected inline w/ text. Then tried deleting &
re-pasting the picture and it seemed not to cause the excel spreadsheet to
move. I do notice though that the width of the spreadsheet expands to the
margins when I use this option. Not a big deal I guess.

I have to admit I don't know where my "Office button" is and I'm not sure if
I know what the "Picture Tools ribbon" is. I do have the drawing toolbar
showing.

Thanks again.

 

[Jay Freedman]

Since your subject line said Word 2007, that's the version I gave instructions
for.

If what you have is actually Word 2003 or earlier, the translations are:

- Instead of 'Office button > Word Options > Advanced, in the "Cut, copy, paste"
section', substitute 'Tools > Options > Edit'.

- Instead of "Picture Tools ribbon", you should see the Picture toolbar when a
picture is selected (if you don't see it, click View > Toolbars > Picture).

 

[John]

Hey, you're right. I don't have Word 2007. It's 2003. Never knew I had a
Pictures toolbar either.

I did write another invoice today and it worked perfectly.

Thanks,
John