Tables,Headers,Footers and Bookmarks!

[Darren H]

Document Management:

I am creating a standard template document for use in the office with
version control and all that in place.

I want to be able to do the following:

I have a table; on the left column are the following titles:

Title
Version Number
Version Date
Author
Status
Location

In the column to the right the relevant data will be entered by the person
working on the document.

I need the title to populate onto the front cover of document (text centred
on a page) as well as a place on the footer.
Version Number and Date need to populate the footer.
Date in footer needs to be when last saved (automatically update this_

Need to lock this down so if people try to save it will only give them the
save as option so they have to save it as another document.

The name of the document (in terms of what it is called and shows on the
title bar or as it is in file manager/windows explorer) would ideally go into
all the areas of the document where the title is, such as front page, footer,
and in bits of tables.

Finally, I need bits entered into on bit of a table to go into other bits of
a table, in short, anything that goes in the column on the right of the above
table needs to be the only data entered in regard to many parts of this
document and the areas this information populate need to be locked down.

 

[Daiya Mitchell]

I'm not totally following your request, but an example:

You can insert a SaveDate field both in the table and in the footer, and
these should automatically update when the document is saved. It's
easier to type fields that use the dialog, but if you start by using
Insert | Field | Date and Time | select SaveDate, it will give you a
sense of all the existing fields. Clicking on Options in the field
dialog will give you a sense of the various switches (automatic
controls) you can use with these fields. Also look up Fields in Help.

Insert | Field | Document Information may provide some of your other
required information. I believe it's also possible to create custom
Document Property fields in the File | Properties dialog. Where Fields
don't help, see the tricks on making data repeat within a document here:
http://gregmaxey.mvps.org/Repeating_Data.htm

As long as you save your document as a Template, double-clicking on it
will automatically create a new document and people will not have the
opportunity to save over it.

hope that helps.

 

[Suzanne S. Barnhill]

[I answered this earlier, but, thanks to problems with the servers, you may
not have seen the answer, so I will repeat it:]

See http://gregmaxey.mvps.org/Repeating_Data.htm and the UpdateFields macro
at http://gregmaxey.mvps.org/Field_Macros.htm.

Note that a StyleRef field will usually work better than a Ref field in the
header or footer, but if you're going to run a macro to update fields
anyway, it won't matter.