Tags Summary not showing all tagged notes

[spmullane]

I am attempting to create a summary of the tagged notes within a notebook
which is many sections, section groups, and pages. Unfortunately, not all
the notes appear. If I rerun the summary from a different page or section in
the notebook, I get a different list? How can I be sure to get the same list
every time and have confidence that I am not missing tasks.

Note: The same thing occurs across all notebooks as well.

 

[Kathy Jacobs]

I would start with a couple of quick checks:
1) What is the scope of the summary? Underneath the list of tags, you will
find a drop down for the search scope. Make sure it is set to "This
Notebook" or "All Notebooks".
2) Make sure you haven't checked the box to show only unflagged notes. That
will cut out non-to do items.

I am also wondering if the grouping has anything to do with what you are
seeing. It shouldn't shorten the list, but it will put things in a different
order (especially if you are grouping by date).

--
Kathy Jacobs, Microsoft MVP OneNote and PowerPoint
Author of Kathy Jacobs on PowerPoint
Get PowerPoint and OneNote information at www.onppt.com
or on my blog, http://geekswithblogs.net/VitaminCH/Default.aspx

I believe life is meant to be lived. But:
if we live without making a difference, it makes no difference that we lived

 

[spmullane]

1. The issue occurs when I have either this notebook or all notebooks.
2. I do have the flag set for the "show only unchecked items" as I only want
to show unchecked items. When I refresh the results, I do not show all the
unchecked items in the notebook.
3. Additionally, if I run a refresh results by section or by tag name, I
get a different set of results. It appears that if i run by section, then
sort by tag name I get a complete list. However, if I then refresh for only
tag name, then I begin to lose tags. Big mystery.
4. I have been using ON since the initial Beta in 2002 and love the
product, but I need confidence in seeing my action items.

 

[Erik Sojka (MVP)]

In addition to Kathy's suggestions, I've noticed that only items whose
grouping field is expanded in the display in the Tagged Notes Task Pane
will appear on the summary page.

For example, if you have three Tags defined, refresh the Tagged Notes Task
Pane, and choose Group tags by: Tag Name, only the items whose grouping
field is expanded will appear. If all of the items are collapsed, the
"Create Summary Page" button is greyed out.

This is a handy way to ensure that only the items you want will appear on
the Sumary Page. The flip side is that some items will not appear when you
expect them to if the grouping field is collapsed.

 

[DLH791]

In addition to Kathy's suggestions, I've noticed that only items whose
grouping field is expanded in the display in the Tagged Notes Task Pane
will appear on the summary page.

For example, if you have three Tags defined, refresh the Tagged Notes Task
Pane, and choose Group tags by: Tag Name, only the items whose grouping
field is expanded will appear. If all of the items are collapsed, the
"Create Summary Page" button is greyed out.

This is a handy way to ensure that only the items you want will appear on
the Sumary Page. The flip side is that some items will not appear when you
expect them to if the grouping field is collapsed.

 

[DLH791]

I have run into the same problem. And I cannot see any pattern as to why a
tagged not may or may not appear.