Task "Locked-out" for Bookings on P Server 2003

[James G]

Hi Gang,

We currently use Project Central, with each team member booking their Act
Work on a weekly basis via the P Central timesheet. One of the
"characteristics" that we encountered, was that, owing to cultural apathy,
people would continue to book against a task which they were not supposed to,
even after their Remaining Hours had reached zero. To counter this, we wrote
a VB macro to be able to selectively "remove" the task from their timesheet.
It's a manual process to execute the removal. We are thinking of upgrading to
Project Server...and the question is this: As part of "out-of-the-box"
functionality, are we able to automatically "lock-out" the ability to book to
a task when Remaining Hours has reached zero, or give us a standard
"procedure" to lock-out a task at the time of our choosing. I know that each
person can filter the tasks on their timesheet...but it also means that they
can un-filter them.

I appreciate that I'll probably receive a series of lectures about proper
project management and cultural education....but we have concluded that the
only way to stop things happening, is to gently coerce them. Hopefully
they'll soon learn that, regardless of their reluctance, they MUST put fuel
into their car in order to get anywhere.

Thanks for any advice

James.G

 

[Dale Howard [MVP]]

James G --

In Project Server 2003, your Project Server administrator can remove
completed tasks from user timesheets quickly and easily. This will prevent
the entry of Actual Work against completed tasks. The PS administrator can
remove completed tasks from an individual user's timesheet or from all
users' timesheets in a single action. Hope this helps.

 

[James G]

Dale,

Thanks for that. It sounds as though it is a manual process and performed on
an as-required basis, as opposed to implementing it automatically, as part of
the general server set-up.

As an addition: You say that tasks can be locked-out by the Server
Administrator. We have, however, the hierarchy of Server Administrator (being
level 1) then a Programme Administrator (being Level 2). The Programme
Administrator essentially has the ability to authorise time-sheets, assign
tasks and amend the programme. It is the Programme Administrator who would be
the ideal person to execute the lock-out.....so do you know if the lock-out
function could be delgated to to the Programme Administrator without him
having to inherit the same permissions as the Server Administrator.

Thanks again.

James.G

 

[Dale Howard [MVP]]

James G --

The Programme Administrator would need administrator permissions in Project
Server to be able to delete task assignments from each user's timesheet.
Hope this helps.

 

[James G]

Dale,

Thanks for that confirmation. I guessed that it would be the situation.

Cheers.

James.G