Task sharing

[vern]

Hi just trying to get my head around using Tasks.

I have the standard folder named Tasks which contains tasks for various
projects sorted using different Categories. I want to share the tasks of one
Catagory with a particular collegue but not all the tasks in the Task folder.
I tried creating a new folder/sub folder, but every time I save a new task in
this folder a message appears saying that no reminders will be generated.

1. Is there an option I need to set on these new folders?
2. Can I share sub folders?
3. Is this the best way to attain what I'm trying to.. ie What would be the
best way to manage the task lists with multiple people and multiple projects?
(without them all getting all of the tasks).

Cheers
Vern

 

[Sue Mosher [MVP-Outlook]]

1) No. You'd need a third party tool (see http://www.slovaktech.com) if you wanted to get reminders for task subfolders.

2) To access a shared folder that isn't one of the folders listed on the File | Open | Other User's Folder dialog, the mailbox owner needs to grant "folder visible" permission to the root of the mailbox and any other parent folders of the shared folder, as well as appropriate permission -- at least Reviewer -- on the shared folder itself.

The user who needs access then goes into Tools | E-mail Accounts or Tools | Services (depending on the Outlook version), brings up the properties for the Exchange Server service, and on the Advanced tab, adds the mailbox.

For more information on folder permissions, with how-to screen shots, see http://www.howto-outlook.com/howto/permissions.htm and http://office.microsoft.com/assistance/preview.aspx?AssetID=HA011134811033

3) Public folders are the other alternative, and they are subject to the same limitation as #!.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers