task status update

[becky]

I have sent a weekly recurring task with a flag to 12 people. When each
person sends me a status update of "complete," should the status in my
Outlook update automatically as "complete" and the next task date appear? I
tried to update each task manually, but the item remained rain with the
current due date and a new due date did not pop up. Please advise. Thank
you.

 

[Judy Gleeson MVP - Outlook]

If you use a single Task and assign to 12 people you cannot keep an updated
copy on your TaskPad. I gather this is because there is only a single %
complete field. If you need to micromanage this work, you'll need to make
and assign 12 separate Tasks.

Are you opening each Task Update that you receive? Outlook sucks the data
out of these updates when you open them, not if you just vie it in your
preview pane and delete it.

Judy Gleeson - MVP Outlook
Acorn Training and Consulting
Canberra, Australia


see what Outlook training can do to improve productivity:
www.acorntraining.com.au/pdfdocs/ProductivITwithOutlook.pps

www.acorntraining.com.au/productivit.htm

 

[jsta]

Hi Judy,

I am deperately trying to find out why the list of recurring tasks I've
assigned are not updating eventhough the assignee / owner has completed the
task. I have opened up the task update as suggested but no change in status.
It only seems to be a problem with recurring assigned task.

Thanks

Jennifer

 

[Judy Gleeson MVP Outlook]

Hey guess what - I tell people not to use recurring Tasks - they just
don't quite work the way we would like.

Sorry - can't help you - I have given up on them completely in current
versions.

Judy Gleeson [MVP Outlook]
Acorn Training and Consulting
www.acorntraining.com.au

Everyone - turn on your Advanced Toolbars and learn how to use the Field
Chooser and Group by Box!!

 

[ChrisB]

I have a related question. I want to assign an activity to several people and
give it a due date. Later on I'd like to change the due date. I tried this
with tasks and assigning the task but once it is assigned, I no longer own it
and can't make changes that might not be overwritten. Also, changing the
date on my task list doesn't change the date on the tasks of those to which
it was assigned. Is there another feature in Outlook that would do what I'm
looking for?

Hey guess what - I tell people not to use recurring Tasks - they just
don't quite work the way we would like.

Sorry - can't help you - I have given up on them completely in current
versions.

Judy Gleeson [MVP Outlook]
Acorn Training and Consulting
www.acorntraining.com.au

Everyone - turn on your Advanced Toolbars and learn how to use the Field
Chooser and Group by Box!!

Hi Judy,

I am deperately trying to find out why the list of recurring tasks I've
assigned are not updating eventhough the assignee / owner has completed the
task. I have opened up the task update as suggested but no change in status.
It only seems to be a problem with recurring assigned task.

Thanks

Jennifer

 

[Judy Gleeson MVP Outlook]

nope. Tasks that are assigned belong to the new Owner(s). You can't
force changes on them after you assign.
--

Judy Gleeson [MVP Outlook]
Acorn Training and Consulting
www.acorntraining.com.au

Everyone - turn on your Advanced Toolbars and learn how to use the Field
Chooser and Group by Box!!

I have a related question. I want to assign an activity to several people and
give it a due date. Later on I'd like to change the due date. I tried this
with tasks and assigning the task but once it is assigned, I no longer own it
and can't make changes that might not be overwritten. Also, changing the
date on my task list doesn't change the date on the tasks of those to which
it was assigned. Is there another feature in Outlook that would do what I'm
looking for?

Hey guess what - I tell people not to use recurring Tasks - they just
don't quite work the way we would like.

Sorry - can't help you - I have given up on them completely in current
versions.

Judy Gleeson [MVP Outlook]
Acorn Training and Consulting
www.acorntraining.com.au

Everyone - turn on your Advanced Toolbars and learn how to use the Field
Chooser and Group by Box!!

Hi Judy,

I am deperately trying to find out why the list of recurring tasks I've
assigned are not updating eventhough the assignee / owner has

completed
the

task. I have opened up the task update as suggested but no change

in
status.

It only seems to be a problem with recurring assigned task.

Thanks

Jennifer

:

If you use a single Task and assign to 12 people you cannot keep

an
updated

copy on your TaskPad. I gather this is because there is only a

single
%

complete field. If you need to micromanage this work, you'll need

to
make

and assign 12 separate Tasks.

Are you opening each Task Update that you receive? Outlook sucks

the
data

out of these updates when you open them, not if you just vie it in your
preview pane and delete it.

Judy Gleeson - MVP Outlook
Acorn Training and Consulting
Canberra, Australia


see what Outlook training can do to improve productivity:
www.acorntraining.com.au/pdfdocs/ProductivITwithOutlook.pps

www.acorntraining.com.au/productivit.htm

I have sent a weekly recurring task with a flag to 12 people.

When
each

person sends me a status update of "complete," should the status

in
my

Outlook update automatically as "complete" and the next task

date
appear?

I
tried to update each task manually, but the item remained rain

with
the

current due date and a new due date did not pop up. Please

advise.
Thank

you.

 

[ChrisB]

OK. Is there some other feature in outlook that will accomplish what I'm
trying to do?

nope. Tasks that are assigned belong to the new Owner(s). You can't
force changes on them after you assign.
--

Judy Gleeson [MVP Outlook]
Acorn Training and Consulting
www.acorntraining.com.au

Everyone - turn on your Advanced Toolbars and learn how to use the Field
Chooser and Group by Box!!

I have a related question. I want to assign an activity to several people and
give it a due date. Later on I'd like to change the due date. I tried this
with tasks and assigning the task but once it is assigned, I no longer own it
and can't make changes that might not be overwritten. Also, changing the
date on my task list doesn't change the date on the tasks of those to which
it was assigned. Is there another feature in Outlook that would do what I'm
looking for?

Hey guess what - I tell people not to use recurring Tasks - they just
don't quite work the way we would like.

Sorry - can't help you - I have given up on them completely in current
versions.

Judy Gleeson [MVP Outlook]
Acorn Training and Consulting
www.acorntraining.com.au

Everyone - turn on your Advanced Toolbars and learn how to use the Field
Chooser and Group by Box!!


Hi Judy,

I am deperately trying to find out why the list of recurring tasks I've
assigned are not updating eventhough the assignee / owner has completed
the
task. I have opened up the task update as suggested but no change in
status.
It only seems to be a problem with recurring assigned task.

Thanks

Jennifer

:

If you use a single Task and assign to 12 people you cannot keep an
updated
copy on your TaskPad. I gather this is because there is only a single
%
complete field. If you need to micromanage this work, you'll need to
make
and assign 12 separate Tasks.

Are you opening each Task Update that you receive? Outlook sucks the
data
out of these updates when you open them, not if you just vie it in your
preview pane and delete it.

Judy Gleeson - MVP Outlook
Acorn Training and Consulting
Canberra, Australia


see what Outlook training can do to improve productivity:
www.acorntraining.com.au/pdfdocs/ProductivITwithOutlook.pps

www.acorntraining.com.au/productivit.htm

I have sent a weekly recurring task with a flag to 12 people. When
each
person sends me a status update of "complete," should the status in
my
Outlook update automatically as "complete" and the next task date
appear?
I
tried to update each task manually, but the item remained rain with
the
current due date and a new due date did not pop up. Please advise.
Thank
you.

 

[Judy Gleeson MVP Outlook]

a new Task with the new Due Date.
--

Judy Gleeson [MVP Outlook]
Acorn Training and Consulting
www.acorntraining.com.au

Everyone - turn on your Advanced Toolbars and learn how to use the Field
Chooser and Group by Box!!

OK. Is there some other feature in outlook that will accomplish what I'm
trying to do?

nope. Tasks that are assigned belong to the new Owner(s). You can't
force changes on them after you assign.
--

Judy Gleeson [MVP Outlook]
Acorn Training and Consulting
www.acorntraining.com.au

Everyone - turn on your Advanced Toolbars and learn how to use the Field
Chooser and Group by Box!!

I have a related question. I want to assign an activity to several

people
and

give it a due date. Later on I'd like to change the due date. I

tried
this

with tasks and assigning the task but once it is assigned, I no

longer
own it

and can't make changes that might not be overwritten. Also,

changing
the

date on my task list doesn't change the date on the tasks of those

to
which

it was assigned. Is there another feature in Outlook that would do

what
I'm

looking for?

:


Hey guess what - I tell people not to use recurring Tasks - they just
don't quite work the way we would like.

Sorry - can't help you - I have given up on them completely in current
versions.

Judy Gleeson [MVP Outlook]
Acorn Training and Consulting
www.acorntraining.com.au

Everyone - turn on your Advanced Toolbars and learn how to use

the
Field

Chooser and Group by Box!!


Hi Judy,

I am deperately trying to find out why the list of recurring

tasks
I've

assigned are not updating eventhough the assignee / owner has completed
the
task. I have opened up the task update as suggested but no

change
in

status.
It only seems to be a problem with recurring assigned task.

Thanks

Jennifer

:

If you use a single Task and assign to 12 people you cannot

keep
an

updated
copy on your TaskPad. I gather this is because there is only

a
single

%
complete field. If you need to micromanage this work, you'll

need
to

make
and assign 12 separate Tasks.

Are you opening each Task Update that you receive? Outlook

sucks
the

data
out of these updates when you open them, not if you just vie

it in
your

preview pane and delete it.

Judy Gleeson - MVP Outlook
Acorn Training and Consulting
Canberra, Australia


see what Outlook training can do to improve productivity:
www.acorntraining.com.au/pdfdocs/ProductivITwithOutlook.pps

www.acorntraining.com.au/productivit.htm

I have sent a weekly recurring task with a flag to 12

people.
When

each
person sends me a status update of "complete," should the

status
in

my
Outlook update automatically as "complete" and the next

task
date

appear?
I
tried to update each task manually, but the item remained

rain
with

the
current due date and a new due date did not pop up. Please advise.
Thank
you.