tasks are moving by itself from one directory to the other ones!

[Majid]

Hello Dear,
I have a master schedule that has few subdirectories. two
of the subdirectories are acting a bit strange and that is
when I am adding a task under one directory the next day I
see it under another subdirectory! At first, I thouhgt
that I am making a mistake by placing a task under a wrong
directory. However it seems this is not the case and the
tasks are sometimes moving to the next directory by
itself!!! Could you please advise.
Regards,
Majid

 

[Steve House]

What are you talking about when you say "directory"??? Do you mean summary
tasks?

 

[Majid]

Hi Steve,
When I use the indent or outdent function I am creating a
subtask therofore there are many tasks are under subtask.
These subtasks and the tasks underneath it are independant
from the other subtasks. However, I am seeing that some
of tasks have moved from one subtask to the other ones.
I hope I could explain it well
Please advise
Regards,
Majid

 

[Steve House]

First lets make sure we're using the same language. When I see an outline I
refer to summary tasks and subtasks as follows:

task 1, summary
task 1.a, subtask
task 1.b, subtask
task 1.c, subtask
task 2, subtask
task 3, summary
task 3.a, subtask
task 3.b, summary
task 3.b.1, subtask
task 3.b.2, subtask
task 3.b.3, subtask
task 3.c, summary
task 3.c.1, subtask
task 3.d, subtask
task 4, summary
task 4.a, subtask ....

If a task has something indented under it, it is a summary task. If it
doesn't, it's a subtask, also called a work package or an activity. And an
important point - if you deleted all the task lines above labeled "summary"
leaving a list of everything labeled "subtask", *all* of the actual work
required to complete the project would still be listed.

Now, using my example above, what are you trying to indent or outdent and
what is happening when you do? As I read your messages it sounds if you do
something like selecting task 1b and try to further indent it to make it a
subtask of 1a (converting 1a into a summary, renaming 1b to be 1a1, and 1c
getting renamed 1b), instead 1b jumps out of sequence and moves down to
insert itself under task 3b1 or something like that. I've never heard of
anything like that happening so I must be misunderstanding what you're
describing.

--
Steve House [MVP]
MS Project Trainer/Consultant
Visit http://www.mvps.org/project/faqs.htm for the FAQs

 

[Majid]

Thank you Steve for your detailed explanation. using your
example: my 3.a, subtask jumps to 3.b subtask area.
I hope I could explain it.
Regards,
Majid

 

[Steve House]

When you indent 3.a it moves to under 3.b??? So the sequence goes from..
3 sum
3.a sub
3.b sub
3.b.1 sub
3.b.2 sub
3.b.3 sub
to
3 sum
3.b sub
3.a sub
3.b.1 sub
3.b.2 sub
3.b.3 sub

?????

In the outline I showed you wouldn't be able to indent 3.a but you could
outdent it. If you do, the summary 3.b and all it's cheldren will also
outdent by one level. That's because you can't indent more than one "notch"
under a parent, ie. can't have the sumarry at level one and have the first
subtask indented down at level 4 with the next one back out at level 2.

Can you give me a concrete example that illustrates exactly the behavior
you're getting, even email me a sample file that shows the problem?
--
Steve House [MVP]
MS Project Trainer/Consultant
Visit http://www.mvps.org/project/faqs.htm for the FAQs

 

[Majid]

Hi Steve, Sorry for getting back to you late.
I totaly undrestood the functionality for indent and
outdent and I do not think my problem is related to indent
or outdent. Let me give you one example:
I have task 1 summary and 5 sub tasks under it. In
addition I have task 2 summary and 3 sub tasks under it.
Now, if I add one new sub task under task 1 summary, later
on I see the new sub task has jumped under the task 2
summary. This often happens but not always
Please advise.
Regards,
Majid

 

[Jan De Messemaeker]

Hi Majid,

Verify whather the view is sorted by ID.
HTH