TEMPLATE FORMAT FOR LETTERS

[Rocket Girl]

I have worked for large corporate entities as well as taught business
education. The letter template used in Woord 2007 is not at all
professional. There is a right and a wrong way to present a professional
image. Perhaps the ones who write the program are not versed in proper
format. They are good with what they do, but should consult a person who
is a current professional in business communcations to tweak their formats.
Although someone commented some time back that you can do whater you want if
it is your own letterhead, yes, you can, but it also shows a lack of
professionalism on the sender's part as those receiving the letter probably
know better. (Letterhead is entirely different from letter format.) In which
case, if you are applying for a job, trying to get business, or reporting to
a supervisor (and many other situations), the quality of your work or product
may be discarded or compromised by an improper letter, email, or memo format.

 

[Clive Huggan]

Hello Rocket Girl (watch out on New Year's Eve ;-)

If you want to give your views to Microsoft, this isn't the place to do it.
The only people here are fellow users of Microsoft products who want to
spare other people the pain of finding out answers from first principles on
their own. However, if you choose "Send feedback" on the Help menu, we've
been assured that someone in Microsoft will read your comment -- or at least
that's the case with their Mac Business Unit. (You've landed in a discussion
group for users of Mac versions of Word, which differ variously from PC
versions.) Here's where all the groups are listed:
http://www.microsoft.com/office/community/en-us/FlyoutOverview.mspx .

Cheers,

Clive Huggan
============

 

[Rob Schneider]

Perhaps you could contribute here the *right* way to do it? Would be
interesting and valuable to many.


--rms

www.rmschneider.com

 

[CyberTaz]

Let me first make it clear that I actually agree with you in principle. In
fact, I'll go you a few better

IMO, there's no doubt that much of what's provided with Word -- Templates,
Styles, Themes, etc. -- appear to be the work of people who have never had
to produce documents in a traditional business environment. Although some
niches relish pastel text, brightly colored tables & an abundance of
decorative graphic fluff, those embellishments are not the preference for
mainstream documents. That having been said, though...

There are at least 5 "letter templates" installed with Word/Office 2007 as
well as dozens more available from Office OnLine, so which 'one' you're
referring to is impossible to know. I doubt that all of them satisfy
everyone's requirements & perhaps none of them conform to a specific
definition of what's acceptable. There's no requirement, however, that you
[or anyone else] use those templates if you find them inappropriate.

It's the responsibility of the individual to produce documents -- letters or
otherwise -- that are in keeping with the requirements of their respective
environments & their intended recipients. If the predesigned templates
aren't satisfactory the individual can modify them as necessary or create
their own templates rather than relying strictly on the services of
others... That's one of the strong points of the program -- Customization.

Regards |:>)
Bob Jones
[MVP] Office:Mac

 

[Phillip Jones, C.E.T.]

Its difficult to say what right. when I went to school business or
Personal letters you put your name and address on Flush Right hand side
then if a Business letter you put the business's address flush Left.
Then the if persona Dear whatever pr business To: whomever.

In personal letters you indented the first line five spaces in Business
there was no indentation.

The end or salutation(?) was flush right.

Then I changed for either everything flush left no indents. How knows
what right anymore.

Let me first make it clear that I actually agree with you in principle. In
fact, I'll go you a few better

IMO, there's no doubt that much of what's provided with Word -- Templates,
Styles, Themes, etc. -- appear to be the work of people who have never had
to produce documents in a traditional business environment. Although some
niches relish pastel text, brightly colored tables& an abundance of
decorative graphic fluff, those embellishments are not the preference for
mainstream documents. That having been said, though...

There are at least 5 "letter templates" installed with Word/Office 2007 as
well as dozens more available from Office OnLine, so which 'one' you're
referring to is impossible to know. I doubt that all of them satisfy
everyone's requirements& perhaps none of them conform to a specific
definition of what's acceptable. There's no requirement, however, that you
[or anyone else] use those templates if you find them inappropriate.

It's the responsibility of the individual to produce documents -- letters or
otherwise -- that are in keeping with the requirements of their respective
environments& their intended recipients. If the predesigned templates
aren't satisfactory the individual can modify them as necessary or create
their own templates rather than relying strictly on the services of
others... That's one of the strong points of the program -- Customization.

Regards |:>)
Bob Jones
[MVP] Office:Mac

I have worked for large corporate entities as well as taught business
education. The letter template used in Woord 2007 is not at all
professional. There is a right and a wrong way to present a professional
image. Perhaps the ones who write the program are not versed in proper
format. They are good with what they do, but should consult a person who
is a current professional in business communcations to tweak their formats.
Although someone commented some time back that you can do whater you want if
it is your own letterhead, yes, you can, but it also shows a lack of
professionalism on the sender's part as those receiving the letter probably
know better. (Letterhead is entirely different from letter format.) In which
case, if you are applying for a job, trying to get business, or reporting to
a supervisor (and many other situations), the quality of your work or product
may be discarded or compromised by an improper letter, email, or memo format.

 

[Jim Gordon Mac MVP]

I have worked for large corporate entities as well as taught business
education. The letter template used in Woord 2007 is not at all
professional. There is a right and a wrong way to present a professional
image. Perhaps the ones who write the program are not versed in proper
format. They are good with what they do, but should consult a person who
is a current professional in business communcations to tweak their formats.
Although someone commented some time back that you can do whater you want if
it is your own letterhead, yes, you can, but it also shows a lack of
professionalism on the sender's part as those receiving the letter probably
know better. (Letterhead is entirely different from letter format.) In which
case, if you are applying for a job, trying to get business, or reporting to
a supervisor (and many other situations), the quality of your work or product
may be discarded or compromised by an improper letter, email, or memo format.

Hi Rocket Girl

Today is the day for great names. I love the name Rocket Girl and
another woman was Sylvia. Both great names! Welcome to the forum.

The forum you posted to is for the Mac version of Microsoft Word, which
would be Word 2004 or Word 2008. You mentioned Word 2007, which is sold
for Microsoft Windows, so I'm not sure you actually meant Word 2007 for
Windows or Word 2008 for Mac.

Word 2008 for Mac comes with five different letter templates:
Advantage
Capital
Formal
Personal
Plaza

There is also a letter wizard that guides you through a myriad of
options to help you generate the exact sort of letter that you need.

All of these are available from Word's File > Project Gallery. When the
Gallery opens you click the New tab and type letter in the search box.

The templates are designed to be skeletons from which you build your own
templates to match your particular preferences and standards.

The letter wizard is for those who never went to business school or took
a business course. If you go through the steps of the wizard you will
make an acceptable to excellent business letter, depending upon your
language skills.

-Jim