Template Size

[Polly]

I am looking for some help with a template. While I have
worked with templates quite a bit, I recently received one
that is 6MB in size. I have never seen a template this
size that is only a blank page when opened.

I have already made sure that fast saves, versioning, and
change tracking are turned off. In addition, there are no
autotext entries in this template.

Can anyone suggest what else I should be looking for to
reduce the file size? Otherwise, can someone explain why
this document might have reached this size?

Thanks.

 

[Margaret Aldis]

Saving a preview (an option some like to use for templates so they show in
the File > New dialog) can be a problem - though this still sounds huge for
a blank page.

 

[Polly]

No preview saved either.

Someone on another list offered a way to basically create
a new template; however, that solution means losing all
the style information stored in the original template.

Is there anyway to rescue this template without having to
recreate the styles?

 

[Mark Tangard]

Yes, you can use the Organizer. Create a fresh template,
and while it's open click Tools-> Macros-> Macro-> Organizer,
and in whichever side of the dialog doesn't show your fresh
template, open your 6MB template and transfer the components.

But I can't imagine there Are 6MB worth of styles. The only
other possibility is macros, and you don't mention them. Do
you see any?

 

[Suzanne S. Barnhill]

There are a number of reasons for excessive file size, including:

1. Fast Saves: Disable this at on the Save tab of Tools | Options.

2. Preview Picture: Clear the check box on the Summary tab of File |
Properties.

3. Versions (File | Versions): Make sure "Automatically save version on
close" is not turned on.

4. Revisions (Tools | Track Changes):
Highlight Changes: Make sure "Highlight changes on screen" is turned on.
Accept/Reject Changes: If "Accept All" or "Reject All" is available then
revisions are present; accept or reject all changes, then turn Track Changes
off.

5. Embedded True Type fonts (Tools | Options | Save); embedding fonts should
be avoided wherever possible.

6. Embedded graphics: When feasible, it is preferable to link the graphics.

7. Document corruption: See
http://www.mvps.org/word/FAQs/AppErrors/CorruptDoc.htm.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://www.mvps.org/word
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