templates and styles

[donna.brown]

Two questions:

I have created a template and I attached this template to
a document using the Tools/Templates and Add-Ins menu
option. I select my template and click Automatically
update document styles, but it is not updating the
existing styles to coincide with my template file. The
style is named the same, so from everything I've read, it
sounds like it should update.

Also, I have a basic document style created and everytime
I use it and then add a characteristic, for example, I
bold one word, it creates another style. I just want to
keep the one basic style, I don't want it to create a new
style just because I bold, underline or italic
something. If there any way to prevent this.

Any assistance on these items would be greatly
appreciated. Thanks.

 

[Cindy M -WordMVP-]

Hi (e-mail address removed),

For these questions, it's important we know which version of
Word we're dealing with.

I have created a template and I attached this template to
a document using the Tools/Templates and Add-Ins menu
option. I select my template and click Automatically
update document styles, but it is not updating the
existing styles to coincide with my template file. The
style is named the same, so from everything I've read, it
sounds like it should update.

Also, I have a basic document style created and everytime
I use it and then add a characteristic, for example, I
bold one word, it creates another style. I just want to
keep the one basic style, I don't want it to create a new
style just because I bold, underline or italic
something. If there any way to prevent this.

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Sep
30 2003)
http://www.mvps.org/word

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[Donna Brown]

I am woking with Word 2002 on Windows XP.

-----Original Message-----
Hi (e-mail address removed),

For these questions, it's important we know which version of
Word we're dealing with.


Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Sep
30 2003)
http://www.mvps.org/word

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follow question or reply in the newsgroup and not by e- mail


.

 

[Cindy M -WordMVP-]

Hi Donna,

Word 2002 on Windows XP.

Could you give us an example, please? What's the style name
(and keep in mind that Word demands that upper and lower
case match EXACTLY for style names!)? What's the formatting
definition? I'm especially concerned about:
- borders
- numbering
- differences in paragraph formatting

If you go over Tools/Templates and Addins/Organizer/Styles
and copy the styles over using that, do you get the result
you'd expect?
I take it you haven't installed any SP updates? And that
you're trying to change the style by selecting an example,
clicking in the Styles box on the Formatting toolbar, then
pressing Enter?

If, instead, you use the list entry in the Styles and
Formatting Task Pane do you see the behavior you'd expect?

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Sep
30 2003)
http://www.mvps.org/word

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follow question or reply in the newsgroup and not by e-mail

 

[donna brown]

-----Original Message-----
Hi Donna,

Could you give us an example, please? What's the style name
(and keep in mind that Word demands that upper and lower
case match EXACTLY for style names!)? What's the formatting
definition? I'm especially concerned about:
- borders
- numbering
- differences in paragraph formatting

If you go over Tools/Templates and Addins/Organizer/Styles
and copy the styles over using that, do you get the result
you'd expect?

I take it you haven't installed any SP updates? And that
you're trying to change the style by selecting an example,
clicking in the Styles box on the Formatting toolbar, then
pressing Enter?

If, instead, you use the list entry in the Styles and
Formatting Task Pane do you see the behavior you'd expect?

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Sep
30 2003)
http://www.mvps.org/word

This reply is posted in the Newsgroup; please post any
follow question or reply in the newsgroup and not by e- mail


.
One particular style is Heading 1 and both are named the

same with same case used. When I click automatically
update it is adding numbering to the style. There is no
numbering in the style in my Template so where is this
coming from. If there's a way to attach my template and
a file to this, I could send you my docs.

Also I have the problem of styles duplicating if I bold
one word, then it creates a new style with the original
style plus bold. Then perhaps I may italicize a word, so
then it create another style using the original sytle
plus italic. Is there any way to prevent it from
constantly creating new styles?

Thanks for all your help!

 

[Cindy M -WordMVP-]

Hi Donna,

One particular style is Heading 1 and both are named the
same with same case used. When I click automatically
update it is adding numbering to the style. There is no
numbering in the style in my Template so where is this
coming from.

OK, numbering is very definitely a problem when updating
styles from one template to another. As a matter of fact,
since Word 97, when the current numbering was introduced,
automatic style updating became close to useless as soon as
any numbering was involved with any of the styles.

You haven't mentioned whether using Organizer has given you
any more acceptable results?

You also haven't answered whether you've installed any SP
updates.

Also I have the problem of styles duplicating if I bold
one word, then it creates a new style with the original
style plus bold.

This is how Word 2002 (and 2003) have been designed to
work. The idea was to "sensitize" the user to the concept
of styles, and to help reduce the amount of varying, direct
formatting applied in a document. The user should be
encouraged to re-use existing formatting combinations,
rather than "a bit of bold here, a bit of italics there and
later a bit of underlining". This approach (re-using
"character styles") also helps Word with its internal file
management, as formatting commands aren't stores in the
text flow, as in an RTF or WordPerfect file.

If seeing these bothers you, you can turn off their
display:
- In the Styles and Formatting task pane
- Go to the bottom and choose "Custom" from the "Show" list
- In that dialog box, deactivate the check boxes at the
bottom for what you don't want to see. (In the particular
case you mention, that would be "font formatting"

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update
Sep 30 2003)
http://www.mvps.org/word

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