templates

[Jacek Szulecki]

I have inadvertently saved some documents as templates in My
Templates.
Very simple question: How do I remove them? Step by step instructions
for dummies please ;-)

 

[Dayo Mitchell]

I have inadvertently saved some documents as templates in My
Templates.
Very simple question: How do I remove them? Step by step instructions
for dummies please ;-)

You should just be able to move them out of the My Templates folder to
somewhere else. The My Templates folder (probably) is in
Applications/Microsoft Office/Templates/My Templates. In Finder, just drag
the files to the desktop, or to the folder you want them in.

DM

 

[Paul Berkowitz]

You should just be able to move them out of the My Templates folder to
somewhere else. The My Templates folder (probably) is in
Applications/Microsoft Office/Templates/My Templates. In Finder, just drag
the files to the desktop, or to the folder you want them in.

Maybe Jacek also means that they're currently saved AS templates and he
would like to revert them to be standard documents?

I must say that this is not self-evident. Even using File/Open to open a
Copy rather than the original, or trying from Project Gallery, does not seem
to give me an option to make a document _from_ this template (as in WordWin,
or Mac stationery). So when I try Save As..., even from the Copy, and flip
the Format popup to Word Document, I get an error "Cannot save template file
to non-template format." There surely must be a way - I know VBA and
AppleScript have 'open as document' - type commands - or you can hack it by
copying and pasting to a blank new document and saving that. But surely
there's got to be a way to make a document from a template and save the
document, in the UI?

I have just found one way: Open a Blank New Document (cmd-N), Then
Insert.../File, and insert the template. Then you can save it as a Word
Document to wherever you want.

I guess that will do. I still find it odd that you can't open a document
from a template. Or can you?

 

[Klaus Linke]

In WinWord, you can delete them directly from the template dialog (Project
Gallery) using the context menu.

It doesn't seem to work in WordX.
I tried Ctrl+Click to bring up the context menu for the template...
Strange! Perhaps I'm missing something, but context menus for files seem to
work fine in the Mac Finder, but not in "File > Open" and other MacOffice
dialogs.

Perhaps something for the next wish list?

Regards,
Klaus

 

[Beth Rosengard]

Maybe Jacek also means that they're currently saved AS templates and he
would like to revert them to be standard documents?

I must say that this is not self-evident. Even using File/Open to open a
Copy rather than the original, or trying from Project Gallery, does not seem
to give me an option to make a document _from_ this template (as in WordWin,
or Mac stationery). So when I try Save As..., even from the Copy, and flip
the Format popup to Word Document, I get an error "Cannot save template file
to non-template format." There surely must be a way - I know VBA and
AppleScript have 'open as document' - type commands - or you can hack it by
copying and pasting to a blank new document and saving that. But surely
there's got to be a way to make a document from a template and save the
document, in the UI?

I have just found one way: Open a Blank New Document (cmd-N), Then
Insert.../File, and insert the template. Then you can save it as a Word
Document to wherever you want.

I guess that will do. I still find it odd that you can't open a document
from a template. Or can you?

Yes, of course, via the Project Gallery. Select the template and then
Create> Document. Once the document that you've created from the template
is saved, then you would navigate to the My Templates folder and trash the
template.

--
Beth Rosengard
Mac MVP

Mac Word FAQ: <http://word.mvps.org/MacWordNew/index.htm>
Entourage Help Page: <http://www.entourage.mvps.org>

 

[Paul Berkowitz]

Yes, of course, via the Project Gallery. Select the template and then
Create> Document. Once the document that you've created from the template
is saved, then you would navigate to the My Templates folder and trash the
template.

Well, it may be "of course" to you, Beth, in Word 2001. I thought I had
recalled something of the sort, also in X.

But in Word 2004's Project Gallery, there's no Create>Document command to be
seen anywhere for 1000 miles. There's just "Open". And it opens as a
template.

 

[matt neuburg]

in Word 2004's Project Gallery, there's no Create>Document command to be
seen anywhere for 1000 miles. There's just "Open". And it opens as a
template.

I find just the opposite: it opens as a document. Indeed, OMM the whole
business of opening a template as document, and of being able to figure
out whether you're saving as template or as document, is vastly more
coherent in Word 2004 than it was in Word X. m.

 

[Paul Berkowitz]

I find just the opposite: it opens as a document. Indeed, OMM the whole
business of opening a template as document, and of being able to figure
out whether you're saving as template or as document, is vastly more
coherent in Word 2004 than it was in Word X. m.

Well, call it "opens as a document" if you like: it opens. But how would you
either "Save it As.." a Word Document form that .dot? Word refuses to do so
for me, even if I specify another location such as my desktop: "You cannot
save a template file to a non-template format" . Or if I start from the
Finder (or from the Project Gallery with "Open Other" button) and choose
"Open a Copy", and then try to Save that As a Word Document, again I get
"You cannot save a template file to a non-template format". I already said
this last time. You say it's easy but you've omitted to say how. Please help
me out here.

I'm evidently not writing clear English, or something. Please give me steps
to make and save a document from a template in Word 2004. Thanks to anyone
who tries. Greater thank to anyone who succeeds. I'm sure there must be a
way other than my "Insert file".

A first step would be to replicate what I did so you see what I'm talking
about. Than tell me where I went wrong, so I might learn how to do it.
Thanks again.

 

[Paul Berkowitz]

Well, call it "opens as a document" if you like: it opens. But how would
you either "Save it As.." a Word Document form that .dot? Word refuses to
do so for me, even if I specify another location such as my desktop: "You
cannot save a template file to a non-template format" . Or if I start
from the Finder (or from the Project Gallery with "Open Other" button) and
choose "Open a Copy", and then try to Save that As a Word Document, again
I get "You cannot save a template file to a non-template format". I
already said this last time. You say it's easy but you've omitted to say
how. Please help me out here.

I'm evidently not writing clear English, or something. Please give me
steps to make and save a document from a template in Word 2004. Thanks to
anyone who tries. Greater thank to anyone who succeeds. I'm sure there
must be a way other than my "Insert file".

A first step would be to replicate what I did so you see what I'm talking
about. Than tell me where I went wrong, so I might learn how to do it.
Thanks again.

Whoops. I neglected Step 1. I'm not talking about templates provided by
Microsoft. Opening those, modifying them and saving does indeed save them as
Word docs.

I'm talking about a template I make myself. I started with a very simple
"template" of one word , saved it as a Document Template (.dot) and saved it
to My Templates as Word wanted me to. But it won't let me make docs from it.
So perhaps there's something wrong with it as a template even though I was
allowed to save it that way. I think I may need to save it or make it an Add
In or something of the sort?

I just checked the Word Help. It's much improved. Here's what it says:

When saving my work, I can't change the file type from "Document Template"
to "Word Document."

€ You may inadvertently have opened or created a template file. You cannot
change the file type of a template. To save your work as a Word document
instead of a template, save the template, and then create a new document: on
the File menu, click Project Gallery, and then click the template you want
to base the new document on. On the Show pop-up menu, click Word Documents,
and then click Open. Copy all of your work from the template to the new
document. Save the new document, making sure that you click Word Document in
the Format box.

You have to copy and paste! I prefer my Insert/File...


--
Paul Berkowitz
MVP MacOffice
Entourage FAQ Page: <http://www.entourage.mvps.org/faq/index.html>
AppleScripts for Entourage: <http://macscripter.net/scriptbuilders/>

Please "Reply To Newsgroup" to reply to this message. Emails will be
ignored.

PLEASE always state which version of Microsoft Office you are using -
**2004**, X or 2001. It's often impossible to answer your questions
otherwise.

 

[Paul Berkowitz]

I just checked the Word Help. It's much improved.

Well, I partly take that back. it tells me how to attach a new document to
my template, OK (In Tools/Templates and Addins), but also tells me that
boilerplate in the template will only show up _in new documents I base on
the template_, not in ones I attach to it. But nowhere does it explain how
to base a new document on a template!

That's the $64,000 question. Anyone?

 

[Beth Rosengard]

Well, I partly take that back. it tells me how to attach a new document to
my template, OK (In Tools/Templates and Addins), but also tells me that
boilerplate in the template will only show up _in new documents I base on
the template_, not in ones I attach to it. But nowhere does it explain how
to base a new document on a template!

That's the $64,000 question. Anyone?

Sorry, Paul. I'm just getting back to this thread and I don't know the
answer. It never occurred to me that this particular function might be
changed in Word 2004 because it's so clear and simple (IMO) in Word 2001.
(I don't know if the change happened in Word X but no one questioned it that
I know of.)

There *has* to be a way to do this without a copy and paste (for
self-created templates as well as MS templates). It makes no sense
otherwise. Unfortunately, I have no way to check it out but I'll ask Clive
to check this thread and we'll see what he has to say.

--
Beth Rosengard
Mac MVP

Mac Word FAQ: <http://word.mvps.org/MacWordNew/index.htm>
Entourage Help Page: <http://www.entourage.mvps.org>

 

[Paul Berkowitz]

Sorry, Paul. I'm just getting back to this thread and I don't know the
answer. It never occurred to me that this particular function might be
changed in Word 2004 because it's so clear and simple (IMO) in Word 2001.
(I don't know if the change happened in Word X but no one questioned it that
I know of.)

There *has* to be a way to do this without a copy and paste (for
self-created templates as well as MS templates). It makes no sense
otherwise. Unfortunately, I have no way to check it out but I'll ask Clive
to check this thread and we'll see what he has to say.

Thanks. Beth.

I just figured it out. The solution is, frankly, ridiculous.

I have to save my template WITHOUT THE .dot EXTENSION!!
Just like all the "Bar", "Foo" etc. templates provided by MS. And this is
_in spite of the fact_ that when saving it, I'm encouraged by the Save
dialog to include the extension, which it "kindly" adds for me. (My OS prefs
are to always show extensions.)

If I do that, then when I open it from the Project Gallery, it does indeed
appear as "Document3" or whatever. It has the boilerplate - as it should -
it's from a template - what else is a template ? - and I can modify it and
save it as a document.

This is - frankly - crazy. It's idiotic. I now seem to recall John McGhie
being just as fuming about this as I am. It's all coming back. Well, he's
annoyed from the viewpoint of sending company templates between PCs and
Macs, as well he might be. I'm annoyed because this is the _second_ release
of Word for OS X and it insists that files won't work properly if they bear
their proper extensions?? This is so stupid I really can't believe it.

I'm going to take this "upstairs".

Even worse, there's nothing in the Help for templates that tells you this,
attempts to explains it, or anything. It yells you how to make templates,
and never says "You must NOT include its proper extension or it won't bloody
work as a template. It will only work as a startup global with macros, if
you pout it in the Startup folder or load it as a macro. If you want it to
work _as a template_, revert to Mac OS 7 and _do not assign an extension_.
IF the Save dialog has already added the ".dot" extension, you must remove
it. (Oh yes, by the way, .dot is the correct extension. Please forget you
ever heard that from us.)"

Then it refers to "documents based on the template" but never tells you how
to do it.

I don't understand how they leave an absurd state of affairs like this in
place for 3 years of working on the X and 2004 releases.

I think I'd better cool down before I "take it upstairs".

 

[Beth Rosengard]

I don't understand how they leave an absurd state of affairs like this in
place for 3 years of working on the X and 2004 releases.

I think I'd better cool down before I "take it upstairs".

Don't cool down too much. It truly is absurd!

Beth

 

[Paul Berkowitz]

Don't cool down too much. It truly is absurd!

I've reported it now. Careful detailed steps before I let loose with the
same rant... ;-)

 

[JE McGimpsey]

I just figured it out. The solution is, frankly, ridiculous.

I have to save my template WITHOUT THE .dot EXTENSION!!
Just like all the "Bar", "Foo" etc. templates provided by MS. And this is
_in spite of the fact_ that when saving it, I'm encouraged by the Save
dialog to include the extension, which it "kindly" adds for me. (My OS prefs
are to always show extensions.)

If I do that, then when I open it from the Project Gallery, it does indeed
appear as "Document3" or whatever. It has the boilerplate - as it should -
it's from a template - what else is a template ? - and I can modify it and
save it as a document.

This is - frankly - crazy.

I agree, Paul - it's crazy. My templates don't behave at all the way
yours do...

When I create a template, Word v.X or Word 2004, whether I put the .dot
extension on or not, opening it from the Project Gallery produces a new
DocumentN file.

Something weird about your setup?

 

[Paul Berkowitz]

I agree, Paul - it's crazy. My templates don't behave at all the way
yours do...

When I create a template, Word v.X or Word 2004, whether I put the .dot
extension on or not, opening it from the Project Gallery produces a new
DocumentN file.

Something weird about your setup?

There must have been something unusual about that particular template - I
have no idea what, nor why removing its .dot extension made it behave.

Repeating my own steps, I can't replicate the problem with a new template.
Everything is fine. I can even put the ".dot" back on the template giving me
problems earlier and it's OK too from the Project Gallery.

This is good, especially if no on else is seeing the problem. I wish I knew
what made it happen in the first place, though.

--
Paul Berkowitz
MVP MacOffice
Entourage FAQ Page: <http://www.entourage.mvps.org/faq/index.html>
AppleScripts for Entourage: <http://macscripter.net/scriptbuilders/>

Please "Reply To Newsgroup" to reply to this message. Emails will be
ignored.

PLEASE always state which version of Microsoft Office you are using -
**2004**, X or 2001. It's often impossible to answer your questions
otherwise.

 

[JE McGimpsey]

This is good, especially if no on else is seeing the problem. I wish I knew
what made it happen in the first place, though.

Don't you hate those gremlins that are consistently reproducible, but
then go away?

What you were seeing was truly weird, so I'm glad everything is back to
normal!