Text Box is autonumbering text

[Tim_Mitchell]

I have a document that is auto line numbered and I have converted the numbers to text. I can copy the converted text into another word document without any problems, but the minute that I copy it into a text box I have all the numbers removed and replaced with a combination of bullets and numbers.

If I do a paste special and select unformatted text then the numbers transfer fine, except I lose all the formatting.

I have autonumbering and auto bulleting turned off as well as auto replace. What is happening here and how can I fix it?

Cheers,
Tim.

OS 10.3.9 with WORD 10.1.4

 

[John McGhie]

Hi Tim:

Basically, the numbering and the formatting are different things.

When you paste, you are pasting "Formatting" plus "List formatting".

When you past into a "Text Box" it is like pasting into a new document,
embedded inside the outer document. Because the new document's list formats
are not the same as the outer document's list formats, you get this peculiar
effect.

There is no convenient solution.

Pasting as "Text" and then re-formatting, the way you are doing, is the most
reliable way to fix it.

I would try very hard to substitute Tables for the text boxes. Tables are
part of the destination document: any formats you past will be the same in
the table as they are in the surrounding document.

Cheers

I have a document that is auto line numbered and I have converted the numbers
to text. I can copy the converted text into another word document without any
problems, but the minute that I copy it into a text box I have all the numbers
removed and replaced with a combination of bullets and numbers.

If I do a paste special and select unformatted text then the numbers transfer
fine, except I lose all the formatting.

I have autonumbering and auto bulleting turned off as well as auto replace.
What is happening here and how can I fix it?

Cheers,
Tim.

OS 10.3.9 with WORD 10.1.4

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John McGhie, Consultant Technical Writer
McGhie Information Engineering Pty Ltd
http://jgmcghie.fastmail.com.au/
Sydney, Australia. S33°53'34.20 E151°14'54.50
+61 4 1209 1410, mailto:[email protected]

 

[Tim_Mitchell]

Hey John, Thanks for the explaination. I have to use the text boxes as that is the only way that I know to flow text over to non consecutive pages. If there is annother way I would be happy to hear about it.

I may have a work-around that I can use, I will have do do some more exploring.

Cheers,
Tim.

 

[John McGhie]

No: Text Boxes is the only way to flow text to non-consecutive pages.

Which styles are you using? You may be able to create an independent style
set that would behave itself in text boxes, provided it has different names
from the styles in the main document.

Sorry...

Hey John, Thanks for the explaination. I have to use the text boxes as that
is the only way that I know to flow text over to non consecutive pages. If
there is annother way I would be happy to hear about it.

I may have a work-around that I can use, I will have do do some more
exploring.

Cheers,
Tim.

--
Don't wait for your answer, click here: http://www.word.mvps.org/

Please reply in the group. Please do NOT email me unless I ask you to.

John McGhie, Consultant Technical Writer
McGhie Information Engineering Pty Ltd
http://jgmcghie.fastmail.com.au/
Sydney, Australia. S33°53'34.20 E151°14'54.50
+61 4 1209 1410, mailto:[email protected]

 

[Daiya Mitchell]

Hey John, Thanks for the explaination. I have to use the text boxes as
that is the only way that I know to flow text over to non consecutive
pages.

If you are creating a booklet, google for CocoaBooklet.

What are you using the text boxes to make? We may be able to suggest a
different approach if you describe the doc and ultimate aim a little

 

[Tim Mitchell]

Hey Daiya, I am putting together two word documents (in one document) which have been well formatted to say the least. It has text from one document flowing to the odd pages and text from the other flowing to the even pages. Perhaps there is a way to do this and to keep the word formatted text.

The final document will be printed as a book, in one or two volumes.

I am trying a workaround of just using text boxes for one of the documents which is not giving me the renumbering problem. However when I am pasting a set of text boxes that are already linked (we are talking about working with 1000+ pages here) the boxes won't link ftom the previous set to the next set. Definitely not fun.

I appreciate all your help and advice,
Cheers,
Tim.

 

[Daiya Mitchell]

Sorry Tim! I missed your response here for a while, hope you see this one.

One approach--if you can convert the current docs to two separate PDFs,
it would be possible to then electronically reshuffle them, just like
you might do manually. Still *very* tedious to manually put Doc1Page1,
Doc2Page1, Doc1Page2, Doc2Page2 into order, but less likely to go all
wacky on you. If you are happy with the current formatting, that could
be the best approach.

Combine PDF or MergePDF are utilities that would let you do this (not
sure whether either has a quick feature for something like this).

You might have to do something funky with the page numbering calculation
in each doc in Word so that it comes out right in the final doc, but
that should be possible using the techniques here: see #3 and #4 and try
to work out some field math that works for you. Experiment on a COPY.
http://gregmaxey.mvps.org/Page_Numbering.htm