Linda,
You're probably referring to a TC field; you select any text you want
included in the table of contents and mark it and generate a TOC including
only "Table entry fields":
1. To mark a table of contents entry with a TC field, select the text that
you want to appear in the table of contents and then press ALT+SHIFT+O
a. This displays the Mark Table of Contents Entry dialog box
b. The Mark Table of Contents Entry dialog box allows you to select the
outline level that each TOC entry should have; this level corresponds to the
TOC style that the entry will be displayed with in the table of contents
2. In the Entry box, which displays the selected text for a table of
contents entry, you can edit the table of contents entry; only the table of
contents entry, and not the text in the document, is affected
3. In the Table Identifier pulldown list, select a letter; adds the table of
contents entry to the group you click; this setting is relevant only if your
document contains more than one contents list; if your document contains
only one table of contents, accept C, which is the default setting
4. In the Level box, select the level and click Mark; for example, if you
click 1 in the Level box, Word creates a level-1 table of contents entry
5. To mark additional entries, select the text, select the Table Identifier
and the Level, click in the Entry box, click Mark; when you have finished
adding entries, click Close
6. Click where you want to insert the table of contents
7. On the Insert menu, click Index and Tables (Reference etc. in more recent
versions of Word)
8. Click the Table of Contents tab
9. Click the Options button
10. In the Table of Contents Options box, select the Table entry fields
check box *and* clear the Styles check box
11. Click OK
If the TOC doesn't display correctly, display the field codes for the TOC
(ALT + F9 to reveal all field codes in the active document) and make sure
the \f switch with the table identifier letter in lowercase has been
included in the field
Since the code in the TC field is just instructions for Word, the TC field
is formatted as hidden text - it is not displayed on the screen unless you
view hidden text, and it does not print; to view hidden text, click
Show/Hide button on the Standard toolbar
You can also use outline level paragraph formatting to assign a level to a
TOC (see Help)
Jon
