the size of a (blank) document based on atemplate increases very much...

[Jo_Hoornaert]

Version: 2004
Operating System: Mac OS X 10.5 (Leopard)
Processor: Intel

Hi,
I made some templates with front-page, headers, footers, styles,... . The size of the template is 700kb. When I enter 9 pages of text on my mac, the size of the document is 744kb. Very normal so far.
When my college makes a new document (on PC) based on that template and saves that document without typing any text or inserting anything, the size of that new document increases to 7MB!
Is there any solution to this problem?
Thanks a lot!

Jo

 

[John McGhie]

The solution to that problem is "Don't include large graphics in a template"


Each platform as a native graphics format. When you open the document on a
different platform, Word converts the graphics to the native format for that
platform.

But it leaves the original graphics in the document, in case they are needed
when the document comes back to you. This rapidly leads to extreme file
bloat.

You can slow this down by using PNG as the graphics format: that's native on
both platforms. But you will not completely eliminate the issue.

The other issue that can do this is that you may have left Track Changes
turned on. If you have, and something moves one of the graphics just a
little, Word makes a copy of the graphic and inserts it at the new location,
then marks the old instance as "deleted".

But it does not REMOVE anything from the file until you finalise the
revisions. So the document will grow like Topsy...

I suspect your problem is the first issue: but check the setting of Track
Changes.

Hope this helps

Version: 2004
Operating System: Mac OS X 10.5 (Leopard)
Processor: Intel

Hi,
I made some templates with front-page, headers, footers, styles,... . The size
of the template is 700kb. When I enter 9 pages of text on my mac, the size of
the document is 744kb. Very normal so far.
When my college makes a new document (on PC) based on that template and saves
that document without typing any text or inserting anything, the size of that
new document increases to 7MB!
Is there any solution to this problem?
Thanks a lot!

Jo

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John McGhie, Microsoft MVP, Word and Word:Mac
Sydney, Australia. mailto:[email protected]