Timesheet periods

[Christoph Schmid]

We are using Project 2003 for mor than one year. When Project Server was
installed the timesheet periods
were defined as weeks.
In Project Webaccess you can open or close these periods under "Customize
Project Web Access".
Now there is the request to be able to open/close full months. But months
end doesn't match with weeks end every time.
Is it possible to switch the timesheet periods from weeks to months without
loosing data?
Is it possible to give access to manage timesheet periods (open/close them)
to a
person without administrative rights?

Thanks.
Christoph

 

[Mark Everett | PMP]

Christoph -

Yes, you can change the Managed Time Periods from weeks to months. You
will need to delete the future periods (open future periods with
actuals will not delete) and establish the new months periods.

Where month end is a not the end of the week, you have a few choices.
You can have resources enter time twice that week (at month end plus
end of week) or you can have months that end (1) on the last Friday /
Sunday of the week or you can (2) extend the month period to include
the end of the week. In either case, you won't have a calendar month
that matches the calendar weeks so any data that you need to extract
will have to be normalized externally.

It is not possible to allow people to open and close managed time
periods without granting them at least some admin rights. I don't
think it's a good idea, since leaving a time period open accidently (or
accidently closing a period that should be open) is always a
possibility.

Hope this helps,
Mark Everett
www.quantumpm.com

 

[Katrien @ thomson compumark]

Mark,

I have a similar question. I work in an international company where several
countries work with different accounting periods. One country works on a 4
week basis and another on a calendar month basis. They want me to close the
timesheets when a new accounting period starts.

For example:
country A has an accounting period from march 26 to april 22
country B has an accounting period from april 1 to april 30

What is the best way to handle this? I was thinking to set up managed
timesheet periods of 1 week that will stay open for a few weeks so I can
close them after the accounting periods. But then some months I will have a
few days from the accounting period of country B that will stay open when the
end of a month does not correspond to the end of a week.

Do you have any advice?