The only reason for using bookmarks to create a TOC is because your use of
Styles does not coincide with the logical structure of the document.
In legal firms, it is usual to use styles to create clause numbering and
paragraph numbering. This means that the styles do not necessarily coincide
with the structural hierarchy of the text.
For example, Heading 1 style will be applied where they want a single
number, Heading 2 where they want double number (1.1) and Heading 3 where
they want a triple (1.1.1) number.
However, the actual "chapters" or "Sections" of the document may all be
formatted using direct formatting and Normal style. In most situations, we
would say that this is a very poor formatting practice. But it is simple to
use and teach, so it is common enough in legal practices. The alter the
formatting of the Heading 1 through 9 series so each paragraph looks exactly
the same as Normal Style but has numbering. They then apply the styles
wherever they want numbering, regardless of the logical structure of the
document.
So then they have to manually tag their table of contents entries to get
their TOC to work.
Microsoft introduced the List Styles in Word 2002 to try to fulfil this
requirement (numbering that is independent of formatting). However, I think
many users got so confused by them they never managed to get them to work
properly. I certainly never did
List Styles are designed to be applied
"over the top of" other formatting, simply to apply the numbering. I took
one look at the mechanism and said "That is completely opposite to my
concept of what styles are FOR!!"
But I digress...
You can remove the TC tags instantly with a Find/Replace. But you do not
actually have to "remove" them. you could instead use Insert>Index and
Tables>Table of Contents>Options... To insert a TOC in which you switch OFF
the "Table Entry Fields" checkbox. That will ignore the tags and build the
TOC normally from Heading styles.
Hope this helps
I work in a law firm. We receive many external documents that need to be
modified. What I am seeing more and more is that they are using hidden
bookmarks to create a toc. We have to strip these out to coincide with our
firm's formatting.
How/why does one do that?
Thank you.
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John McGhie <
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Consultant Technical Writer
Sydney, Australia +61 4 1209 1410
