TOC Formatting Issue - no trailing dots to page #

[maggie32n]

I have a technical user guide I created, which needs a Table of
Contents (TOC), with hyperlinks to the chapters. I created the TOC and
works great, except had to remove it before publishing due to
inconsistent formatting, i.e. the trailing dots from the end of the
Chapter name to the page # appeared randomly throughout the TOC, some
lines had it and some didn't - just didn't look right - could not seem
to reformat to anything that looked acceptable. Has anyone else run
into this and found a cure? Thanks! Maggie

 

[Elliott Roper]

I have a technical user guide I created, which needs a Table of
Contents (TOC), with hyperlinks to the chapters. I created the TOC and
works great, except had to remove it before publishing due to
inconsistent formatting, i.e. the trailing dots from the end of the
Chapter name to the page # appeared randomly throughout the TOC, some
lines had it and some didn't - just didn't look right - could not seem
to reformat to anything that looked acceptable. Has anyone else run
into this and found a cure? Thanks! Maggie

Hello again Maggie.
This too is easy. Just specify the tab leaders in each of the TOC
styles.

 

[CyberTaz]

Hello again Maggie.
This too is easy. Just specify the tab leaders in each of the TOC
styles.

Hi Maggie -

As far as:

Are these all the same *level*, or do you have a multi-level TOC where some
levels have the leader & others don't?

Regards |:>)
Bob Jones
[MVP] Office:Mac

 

[maggie32n]

Hi Bob, thanks for the reply - I actually inherited this Mac Word doc
from another, was charged with updating, had to use Windows Word 2003 -
which was not really a problem AND my Word 2003 had a TOC tool which
worked with bookmarks which I created for each Chapter heading and
subchapters. The original doc was not formatted using "styles" which
probably would help at this point. I now have this doc back on the Mac
which has Word X loaded. Now I cannot find the same TOC tool - so I
tried the Insert | Index & Tables | TOC - doesn't seem to be as easy,
and can't figure out how to use my bookmarks to create the TOC. Any
more help would help!
Thanks again, Maggie

 

[maggie32n]

Thanks Elliott - I see what you're referring to now - actually I'm
dealing with another issue that I did not realize til I just tried this
- I originally inherritted this file from another, Mac Word file, had
to edit it on my pc, Word 2003, which had a nice TOC tool, which now I
cannot find on the Mac Word X that I am now editing the file on (long
story). Anyway, the doc was not formatted with "styles" and I
bookmarked all the Chapters, subchapters, which worked on the PC for a
TOC, but can't see where to do this on the Mac Word version I have -
it's a faily large doc and hate to have to reformat at this point -
bookmarks are already all set and would love to be able to use those to
create the TOC - I'll take another look. Thanks again,
Maggie

 

[CyberTaz]

Hi Maggie -

I'd like to know more about this "nice TOC tool" you referred to in Word
2003. AFAIK, TOCs are based on Styles assigned to TOC levels *or* the use of
TOC Fields inserted into the doc. In nearly 20 yrs of using Word on Mac & PC
(both platforms are virtually identical on this feature) I've never been
aware of an inherent facility to generate a TOC based on Bookmarks...
Indexes, yes, but not TOCs.

If you have the time, please fill me in.

One option for reformatting the doc using Styles is Find & Replace. Even
though Styles weren't used you can base your Find What: on the formatting of
a level and Replace With: the Style of your choice.

Regards |:>)
Bob Jones
[MVP] Office:Mac

 

[John McGhie [MVP - Word and Word Macintosh]]

Hi Bob:

Maggie is referring to the "\b" switch in the TOC field, and/or to the {TC}
fields in the body text. (Check the help, or ping me offline if you need
more...)

Using bookmarks, you can partition the body text so the TOC generator
collects entries from only nominated areas.

Maggie: the functionality is unchanged from PC Word and is correctly
documented in Word's Help (at last...). The only thing missing in Mac Word
is the hyperlinks, which are a function of the TOC generator.

If you generate a TOC in PC Word 2003, each TOC entry contains a hyperlink
to the destination. If you regenerate the TOC in Mac Word, it removes them.
The Mac Word TOC generator can't generate hyperlinks.

Cheers

Hi Maggie -

I'd like to know more about this "nice TOC tool" you referred to in Word
2003. AFAIK, TOCs are based on Styles assigned to TOC levels *or* the use of
TOC Fields inserted into the doc. In nearly 20 yrs of using Word on Mac & PC
(both platforms are virtually identical on this feature) I've never been
aware of an inherent facility to generate a TOC based on Bookmarks...
Indexes, yes, but not TOCs.

If you have the time, please fill me in.

One option for reformatting the doc using Styles is Find & Replace. Even
though Styles weren't used you can base your Find What: on the formatting of
a level and Replace With: the Style of your choice.

Regards |:>)
Bob Jones
[MVP] Office:Mac

--

Please reply to the newsgroup to maintain the thread. Please do not email
me unless I ask you to.

John McGhie <[email protected]>
Microsoft MVP, Word and Word for Macintosh. Consultant Technical Writer
Sydney, Australia +61 (0) 4 1209 1410

 

[CyberTaz]

Actually, switches are the first thing that came to mind, but the OP's
reference to a "tool" - missing on the Mac - suggested that something else
might be involved. I was simply probing to see if perhaps there may have
been some customization in her PC Word that automated the process and had
possibly been mistaken as a standard 'feature' of the program.

Maybe it's just the terminology, but I don't consider the laborious process
of embedding fields and modifying switches to be a "tool". Even if it were
to be defined as such, as you point out, it isn't "missing" on the Mac.