TOC in Word

[BJackson]

I've successfully created a TOC for a document I've written. When I add more
textual information in the various sections of the document, I'm able to
update the page numbering by hitting F9 and OK'ing the "Update page number
only" selection.

But when I add a new section in my document, I hit F9 and choose the "Update
entire table" option. As a result, the new section get included in the TOC
(along with page number adjustments). The problem now is indentation. When I
originially created the TOC, I "fancied it up" by tabbing over some sections
in a hierarchical fashion in an example as follows:
1. Topic 1
1.1. Topic 1a
1.2. Topic 1b

The indentation problem (after I hit F9 and "Update entire table") gives me...
1. Topic 1
1.1. Topic 1a
1.2. Topic 1b
1.3. Topic 1c

Does anyone know what I'd need to do to keep my original indentation format?
Thanks.

 

[Lene Fredborg]

Each paragraph in a TOC is formatted using one of the built-in TOC styles.
Therefore, to change the layout of the TOC – and preserve the layout when you
update the TOC - you need to modify the TOC styles.

If your TOC was created using Word’s standard settings, Heading 1 is linked
to TOC 1, Heading 2 to TOC 2, etc. From your example, I assume that you need
to modify TOC 2.

For help on modifying a style, see:
http://www.shaunakelly.com/word/styles/ModifyAStyle.html

See also:
http://www.ShaunaKelly.com/word/toc/CreateATOC.html
http://sbarnhill.mvps.org/WordFAQs/TOCTips.htm.

--
Regards
Lene Fredborg
DocTools - Denmark
www.thedoctools.com
Document automation - add-ins, macros and templates for Microsoft Word

 

[Henk57]

In addition to what Lene says, it looks like you have the entered tex
formatted as the heading style. I suspect you have a line brea
instead of a paragraph break after the heading. Switch on the Sho
nonprintable symbols if needed so you see this Pi-like symbols tha
mark the end of a paragraph. If it wraps to the next line showing
"hooked arrow" (this is entered by Shift+Enter) then you have a lin
break - and Word includes that in the paragraph
Also, it isnt clear to me whether you applied manual formatting to th
TOC or did that on the style level (TOC 1, TOC 2, etc - as Lene pointe
out). Pls realise that all yr hard work on the TOC formatting i
overridden by Word as soon as you update "entire table" - and this i
what you tell us so I have the nagging feeling this is what you'