TOC question

K

keyser_Soze

I have an existing document that I want to add a TOC to. The entire
doc is currently normal, and has several continous section break so
that I can have different headers for different sections.

I would like the TOC to not include text that is 'normal' and only
include text in 'heading 1, 2,...' however, when I added a TOC, it is
including entire paragraphs. How can I do this?

Thanks.
 
J

Jean-Guy Marcil

(e-mail address removed) was telling us:
(e-mail address removed) nous racontait que :
I have an existing document that I want to add a TOC to. The entire
doc is currently normal, and has several continous section break so
that I can have different headers for different sections.

I would like the TOC to not include text that is 'normal' and only
include text in 'heading 1, 2,...' however, when I added a TOC, it is
including entire paragraphs. How can I do this?

Thanks.

Make sure that you have indeed applied the Heading 1 (or 2...) style to only
those headings you want in the TOC, not to a complete body text paragraph.

For some info on TOC, see the "Table of Contents" heading near the bottom
at:
http://word.mvps.org/faqs/numbering/WordsNumberingExplained.htm
and for more info, see:
http://word.mvps.org/faqs/formatting/TOCSwitches.htm

--
Salut!
_______________________________________
Jean-Guy Marcil - Word MVP
(e-mail address removed)
Word MVP site: http://www.word.mvps.org
 
K

keyser_Soze

Body Text! That is what I was missing. It was not listed in my style
sheet so I was using normal. Switching to Body text corrected the
issue for me.

Thanks.
 
S

Stefan Blom

The root of you problem is probably the outline level setting, in
Format>Paragraph. Applied in this manner, as direct formatting, the
outline level setting can certainly add paragraphs to the table of
contents (the Document Map contributes to this problem -- see:
http://daiya.mvps.org/docmap.htm).

Applying the Body Text style then solved the problem, because applying
a paragraph style reverts text to the settings of that style. Note
that a different way to get rid of direct paragraph formatting from
the selection is to press Ctrl+Q.

Alternatively, you can prevent the TOC from including paragraphs with
outline level formatting: Press Alt+F9 to show field codes, delete the
\u switch from the TOC field, press F9 to update, and finally press
Alt+F9 again to hide field codes.
 

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