TOCs - formatting

[Jackie]

Hi there. Sorry if this is an old subject but I couldn't find an answer
anywwhere. I'm currently reformatting a whole load of documents,
applying styles and adding a ToC. Each time I inssert the TOC I have
to format the styles and also tick which styles I want included in the
TOC, ie heading 1 and schedule headings. Does anyone have any tips on
how I can insert the TOC in this standard format into each of my
documents? I've tried recording a macro (don't do VB) but it wouldn't
pick up the settings. TA

 

[Charles Kenyon]

Copy a TOC from one document where you have it set up the way you want to
another document. Then update it. A TOC is a field and the options you pick
in setting up the field set switches on the field. You can see these by
pressing Alt-F9.
--
Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide

See also the MVP FAQ: http://www.mvps.org/word which is awesome!
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[Stefan Blom]

And styles can be copied from one document to another via the
Organizer (Tools>Templates and Add-Ins, click the Organizer button).

--
Stefan Blom
Microsoft Word MVP


in message

 

[Jackie]

Thanks both of you. I have about 1500 document templates to update. Do
you think it makes sense to create a document with a TOC specifically
for this then use that as my base to copy from each time?

 

[Charles Kenyon]

Try it. It may or may not work, depending on how your original documents are
set up.
--
Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide

See also the MVP FAQ: http://www.mvps.org/word which is awesome!
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.

 

[MM]

Note that the TOC use of Styles for levels uses by default the "Outline
Level" which can be set in the paragraph formatting for the Style or
text. If you edit (or replace) Styles so they are all Body Text level
except for those you want in the TOC (for which you can designate up to
7 levels), your TOC will automatically populate the correct level for
the Styles. You don't have to reset them each time you redo the TOC.

 

[Suzanne S. Barnhill]

And you could save your preferred TOC field as an AutoText entry.

 

[Jackie]

I did this Suzanne - FANTASTIC. Thanks a lot.

 

[Suzanne S. Barnhill]

Glad I could help.