Too many contacts folders

[JoanB]

In migrating from an old computer running Outlook 2002 to my new computer
running Outlook 2007, I copied my old 2002 pst file over to a folder which I
created for that purpose on my new machine. I am able to open that 2nd pst
file as another personal folder and can access all my stored mail messages as
well as my Calendar and my Contacts.

I wanted to migrate all my contacts over to the new (2007) Outlook pst file
and having been warned about using Import, I followed the suggestions to just
open the old contacts folder and select and copy all the contacts to the new
2007 folder.

I opened the Contacts folder in the old pst, selected all the contacts, and
copied them to the Contacts folder in the new Outlook 2007 personal folder.
They copied just fine, except that what I ended up with was two (2007)
Contacts folders - one being a subfolder of the other. All my copied
contacts are in the subfolder (Location = \Personal Folders\Contacts) and the
upper folder (Location = \Personal Folders) is empty.

When I did the Copy, I chose the (2007) Contacts folder as the target, but
apparently it created a subfolder also called Contacts. I have since renamed
the subfolder to 'My Contacts' to avoid confusion, but I would really like to
be able to get down to one folder.

I'm afraid to just try copying again, as I may end up with 3 levels instead
of 2.
The properties for the upper level Contacts folder (the empty one) has the
checkbox to 'Show this folder as an e-mail Address Book' grayed out, so just
disabling that one does not seem to be an option. Any suggestions?

Thanks.

 

[Judy Gleeson \(MVP Outlook\)]

First make sure you are in the Folder List view so you can see the folder
heirarchy.

Select the Contact items in the source folder (the contents of the folder),
drag to the destination folder and release. That's it. They are now moved.

Right click the folder you no longer need and delete it.

Now make sure the Contacts folder is set o show as an address book (you seem
to know how).

I hope that helped.

Judy Gleeson
MVP Outlook
Trainer and Consultant

read my articles here: www.judygleeson.com
Canberra, Australia

how to post questions: http://support.microsoft.com/?id=555375

 

[JoanB]

Thanks, Judy. That is just what I needed. I wasn't aware of the Folder List
view, which was the piece of the puzzle I needed.

JoanB

 

[Judy Gleeson \(MVP Outlook\)]

In 2003 and 2007 I call the strip on the left of screen the Navigation PAIN
rather than Pane - and for good reason as you have found!

Judy Gleeson
MVP Outlook
Trainer and Consultant

read my articles here: www.judygleeson.com
Canberra, Australia

how to post questions: http://support.microsoft.com/?id=555375

 

[Brian Tillman]

I wanted to migrate all my contacts over to the new (2007) Outlook
pst file and having been warned about using Import, I followed the
suggestions to just open the old contacts folder and select and copy
all the contacts to the new 2007 folder.

I opened the Contacts folder in the old pst, selected all the
contacts, and copied them to the Contacts folder in the new Outlook
2007 personal folder. They copied just fine, except that what I ended
up with was two (2007) Contacts folders - one being a subfolder of
the other.

Sounds like you copied the folder itself. You should have copied only the
items in the folder. It's not too late, just copy the contents of the
subfolder up a level.