too many spelling errors

[Ron Smith]

I am getting the error message of "too many spelling errors" in my 200 page
document. I have the Check Spelling as you Type ... and Always Suggest
Corrections ... boxes checked, but after Word (2002) issues the error
message, it checks Hide spelling errors (causing the underlined spelling
errors to disappear). When I uncheck Hide spelling errors, I get the error
message again and the Hide spelling errors is once again checked by Word.

There must be a count or file size that determines when I have too many
spelling errors. Is there a way I can reset the count, increase the count,
or do something to let work handle more spelling errors, the ones that are
underlined as you type.

Thanks. Ron in Round Rock

 

[Suzanne S. Barnhill]

No, once Word decides it's overloaded, your only recourse is to somehow
deliver fewer errors. You could, of course, do this by adding a *lot* of
words to the custom dictionary, but often this is not what you want to do,
and "ignoring" misspelled words is good for only one session (they come back
when you reopen the document). For another approach, see
http://sbarnhill.mvps.org/WordFAQs/MasterSpellCheck.htm#ExemptingText

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

 

[Ron Smith]

Bummer.

So is there another way around this -- like:

1. Telliing Word to ignore spelling errors in the first 100-200 pages of my
document. (How would I do that, or can I)

2. Telling Word I only want the active spelling check to be performed on the
last 2 pages of my document. (How would I do that, or can I)

This file is a book review document, to keep track of books that I read. I
add about one-half page of text maybe every 3-4 days. I like having the
spelling checked as I write my review (i.e. the squiggley underlines) and
being able to right-click on the misspelled word to get suggested spelling
corrections. I much prefer that method to the Spell Check operation (which
does still work) -- it's easier to control -- and I can check just the
misspelled words that I want to check..

So is there any way to preserve this feature, short of doing the review in a
seperate Word file and then pasting the completed text into my 200 page (320
books) "books read" file.

Ron in Round Rock

--
Ron Smith in Round Rock

No, once Word decides it's overloaded, your only recourse is to somehow
deliver fewer errors. You could, of course, do this by adding a *lot* of
words to the custom dictionary, but often this is not what you want to do,
and "ignoring" misspelled words is good for only one session (they come back
when you reopen the document). For another approach, see
http://sbarnhill.mvps.org/WordFAQs/MasterSpellCheck.htm#ExemptingText

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

 

[Suzanne S. Barnhill]

Did you read the referenced article?

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

Bummer.

So is there another way around this -- like:

1. Telliing Word to ignore spelling errors in the first 100-200 pages of
my
document. (How would I do that, or can I)

2. Telling Word I only want the active spelling check to be performed on
the
last 2 pages of my document. (How would I do that, or can I)

This file is a book review document, to keep track of books that I read.
I
add about one-half page of text maybe every 3-4 days. I like having the
spelling checked as I write my review (i.e. the squiggley underlines) and
being able to right-click on the misspelled word to get suggested spelling
corrections. I much prefer that method to the Spell Check operation
(which
does still work) -- it's easier to control -- and I can check just the
misspelled words that I want to check..

So is there any way to preserve this feature, short of doing the review in
a
seperate Word file and then pasting the completed text into my 200 page
(320
books) "books read" file.

Ron in Round Rock

 

[Ron Smith]

Suzanne,

Yes, I read it, but couldn't understand it -- because it looked like I was
turning off the spell checking -- which I didn't want -- plus it was very
hard to understand.

But at your insistance I went back and re-read it another 2-3 times and I
"may" have finally got it.

It just so happens that all of my reviews are a single paragraph formatted
as style "body text indent". It looks like if I change/modify that style, as
suggested in the article, to "Do not check spelling or grammer", all of the
squiggly lines (misspelled words) go away in the "body text indent" style.

Now, it appears that on my next review, I should use the style Normal for
the paragraph I am typing -- which will allow everything to be spell checked
as I type. Then I can go back and correct the spelling errors and when I am
satisfied with the paragraph, I can just change the style to "body text
indent" and everything is formatted (indented) and looks the way I want.

The only thing that I will miss is seeing misspelled words underlined, the
words that I know are mispelled, but correct (such as the Author's name or
names in the story, some of those screwy science fiction terms, and
occasionally a word I have made up, like "disassociative", which sounds good
to me, but not to spell check) -- but I can live with that.

Does it sound like I may be doing thing right.

Thanks for your help and insisting I reread your referenced article because
it does get me what I need.

 

[Suzanne S. Barnhill]

I'm guessing that most of the words that are marked as misspelled are names
that Word doesn't recognize. What you want is a way to mark words as "not
misspelled" without having to add them to the custom dictionary. Instead of
defining a paragraph style as "Do not check spelling or grammar," create a
character style instead. Apply the character style to just the words that
are marked as misspelled but aren't. This should reduce the number of marked
words to a level that Word is comfortable with.

Once you've defined your character style, you can assign it to a keyboard
shortcut or toolbar button for ease of application. Just double-click the
"misspelled" word and press your shortcut or click your toolbar button to
apply the "no proofing" style.

There is more detail about creating a character style at
http://sbarnhill.mvps.org/WordFAQs/StyleRef.htm, and be sure to read the
Important Note in the previously referenced article.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

 

[Ron Smith]

OK, Suzanne, maybe this stuff is too far over my head. Sorry about not
getting back to you sooner, but I installed sod all weekend.

Anyway, your 2nd suggestion seems to be what I need because indeed probably
80%-90% of the misspelled words are names. However, unfortunately, there is
not enough information in your referenced document for me to see how to set
up a character reference style and nowhere do I see a "no proofing" option
pop up.

Also, back to Option 1 where I defined style "body text indent" to be "Do
not check spelling or grammer", that did get rid of the spelling errors, and
when I went back to a Normal paragraph style, the spelling errors would
re-appear. However, it is not working as I thought it was. I thought I
could toggle back and forth between the two styles and the spelling errors
would appear or disappear accordingly. However, it seems to only work once.
If I start out with Normal, I see the errors, I fix the errors and then I go
back to bady text indent to make them go away. But when I toggle back to
Normal, I no longer see the spelling errors. It seems that once Word sees or
marks the paragraph to not check spelling, it seems to apply to that
paragraph, no matter what paragraph style I toggle to.

So it looks like I am back to square one, at least until I can understand
what the deal is with these styles and why once word has marked a paragraph
as do not spell check, it stays that way almost forever (althouth I do find
out I can reset some of this with the "Recheck Document" in the spell
checker. I also have somewhat the same complaint (and maybe it is related)
to Spell Check because if I say "Ignore" the error during a Spell Check, Word
seems to want to ignore that word forever, even though I may have made a
mistake when I said Ignore, even with reincarnation of the Word document. I
can't find the Ignored words anywhere. I assumed that Word put them in my
cuatom dictionary, but no, I can't find them there -- so where are these
words stored -- and how do I get Word to start flagging words as misspelled
after I accidently mark the word as Ignore..

 

[Suzanne S. Barnhill]

As mentioned, the article at http://sbarnhill.mvps.org/WordFAQs/StyleRef.htm
explains how to create a character style. In the New Style dialog box, you
click Format | Language, choose a language,* and then check the box for "Do
not check spelling or grammar."

*As noted in the spelling article, it is counterintuitive that you should
have to choose a language whose proofing tools you want Word *not* to use,
but in fact you do.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org