Toolbar icon - page break?

[Sheri_L.]

Version: 2008 Operating System: Mac OS X 10.6 (Snow Leopard) Processor: Intel Is there a way to add a Page Break icon to the toolbar? I've already checked Customize Toolbars and I can find Insert-Section Break and Insert-Column Break, I can't find Insert-Page Break.

I know I can insert a page break using the Insert menu, but then I have to use Insert-Break-Page Break. Since I use Page Break quite a bit, I'd like to save steps. There was an icon available in Word when I used a PC, so I'm hoping the same exists in Word for Mac. Or maybe some kind of word-around to speed things up?

Thanks very much for any help.

Sheri

 

[Clive Huggan]

Hello Sheri,

Shift-Enter (i.e., holding down the Shift key then hitting the vertical
³Enter² key at the bottom right of the numeric keyboard) should insert a
page break.

I say ³should² rather than ³will² because I am using Word 2004, not Word
2008, and can¹t check whether it¹s still available.

However, unless you are formatting pages that invariably need to have a
break at a particular point, such as in the front matter of a book, you will
lose flexibility in the event of needing to add/delete material after having
inserted the page break.

Professional document developers tend to do such things as applying styles
that take text over to the next page rather than remain as the bottom line
on a page, among other things. For example, a heading style is specified to
glue itself to the following paragraph. I avoid about a 20% time impediment
by following those techniques instead of applying manual formatting.

If this subject is of interest, you¹ll find some useful information on pages
164­166 (Appendix A: ŒThe main ³minimum maintenance² features of my
documents¹) in some notes on the way I use Word for the Mac, titled "Bend
Word to Your Will", which are available as a free download from the Word
MVPs' website (http://word.mvps.org/Mac/Bend/BendWordToYourWill.html).

[Note: "Bend Word to your will" is designed to be used electronically and
most subjects are self-contained dictionary-style entries. If you decide to
read more widely than the item I've referred to, it's important to read the
front end of the document -- especially pages 3 and 5 -- so you can select
some Word settings that will allow you to use the document effectively.]

Note: In Word 2008, which I don't use, some of this information may not
apply, or may be accessible through a different interface. If that causes
problems, post back and someone will help you further.

Cheers,

Clive Huggan
Canberra, Australia
(My time zone is 5-11 hours different from the Americas and Europe, so my
follow-on responses to those regions can be delayed)
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[Sheri_L.]

Clive:

Unfortunately I have a cordless Mac keyboard so there isn't a numeric keypad. Using Shift-Enter (the regular return key) doesn't accomplish anything. So, I guess this won't work for me.

I have downloaded your doc: Bend Word to Your Will and plan to go through various sections this afternoon.

I appreciate your response; thanks very much.

Sheri

 

[Clive Huggan]

Hello again Sheri,

Aha! All is not lost. Although I don¹t have a cordless Mac keyboard, but
looking at the current wireless keyboard at apple.com, it appears to have
the same layout as a laptop keyboard: so you just hold down the ³fn² key at
the bottom left in addition to the Shift key, then hit the Return key.
Voilà!

You¹ll see the Return key is marked ³Enter² in smaller letters; similarly on
other keys. These are the functions achieved when you hold down the ³fn²
key. Aren¹t those people at Apple clever! ;-)

A word of warning about ³Bend Word to Your Will²: after the opening section,
don't read "Bend Word to Your Will" right through ‹ as a friend of mine
says, ³it's a dictionary, not a novel!² Use the table of contents or the
Find command.

Cheers,

Clive
================

 

[Sheri_L.]

Clive:

What a great solution! With all of the different "special" keys available - fn, control, option, command, shift, etc. - there must be an unlimited combination of keyboard shortcuts.

Thanks very much for the tip; it's extremely useful. And, so I don't forget it, which I have a tendency to do these days, I've already jotted it down on my cheat sheet.

Most appreciated!

Sheri

 

[Clive Huggan]

so I don't forget it, which I have a tendency to do these days

Funny you should say that, Sheri. ³Bend Word to Your Will² started off as a
memory-jogger ‹ about 10 pages ‹ then as I realized how poor my memory was
it, er, grew to 200 pages!

Cheers,

Clive
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