top of type missing

J

jhp123

Approximately 1/3 of the top of letters and numbers are cut off in my Word
documents. It is a problem only on my screen, because when I print a
document, the complete type appears.
 
S

Suzanne S. Barnhill

This most likely reflects an Exact line spacing setting smaller than the
nominal point size. It's unfortunate that Word is unable to accurately
represent what will actually print; this is one case where trial and error
is sometimes necessary to get the desired effect.
 
J

jhp123

Much thanks.

I went to Page Layout; under the spaccing tab there was no spacing
designated in the "Before" window. When I put in 12pt, the missing type
returned.

Perfect diagnosis.

--
jhp123


Suzanne S. Barnhill said:
This most likely reflects an Exact line spacing setting smaller than the
nominal point size. It's unfortunate that Word is unable to accurately
represent what will actually print; this is one case where trial and error
is sometimes necessary to get the desired effect.
 
S

Suzanne S. Barnhill

But it's not the Space Before/After that's the issue but the spacing between
lines (Line Spacing).

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

jhp123 said:
Much thanks.

I went to Page Layout; under the spaccing tab there was no spacing
designated in the "Before" window. When I put in 12pt, the missing type
returned.

Perfect diagnosis.
 
T

Terry Farrell

That is a way to resolve the problem but it is not the correct solution. It
is the LINE SPACING that is the problem, not the Space Before setting. What
is the Line Spacing set to? You will probably find it is set to a smaller
size than the point size of the font. It should be set to approximately 20%
larger than the font size. So if you are using 12pt font, set the Line space
to 15pt and choose AT LEAST (definitely not EXACT).

--
Terry Farrell - MSWord MVP

jhp123 said:
Much thanks.

I went to Page Layout; under the spaccing tab there was no spacing
designated in the "Before" window. When I put in 12pt, the missing type
returned.

Perfect diagnosis.
 
S

Suzanne S. Barnhill

Setting the spacing to Single will allow enough space automatically, but
this is often far too much for text at large point sizes, which is why Exact
(not At Least) settings are often required for large headings and titles.
 
T

Terry Farrell

But the danger of Exact is the chopping off the text when the font size is
increased... which is why I would not recommend it for the average user.

Terry
 
S

Suzanne S. Barnhill

But I would not recommend At Least, either, since Single will do what the
average user wants.
 
T

Terry Farrell

But single is too little line spacing: it isn't 120% of the selected font
size.

Terry
 
S

Suzanne S. Barnhill

Well, it certainly is for Times New Roman. The amount of leading built into
a given font varies, but I think if you use 10-point TNR at Single spacing,
you'll get 6 lpi, which is 12-point line spacing.
 
C

claudiacardiff

I have been having this annoying problem too, and just figured it out by
going to the help section. Here is what fixed my problem:
Go to home
right click on styles-the normal block from the drop down menu :
Choose modify: look over this carefully, here is where you set the default
settings
choose the lines that equal single space
deselect : only in this document (don't ever want to see this problem again)
Hope this helps. I cannot understand why this change is so well hidden
within the program.
 
G

Guest

This problem only happens if the spacing is set to EXACT rather than At
Least. Single spacing should work fine.
 

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