TOTAL WORD TANTRUM TIME - PLEASE HELP!

[SALLYENGLAND]

This is quite possibly me being completely thick. If so, please be
gentle with me.

I've used Word for years both at work on PCs and at home on Macs,
starting with a Classic centuries ago. Now I've just bought a iMac G5
with Tiger and have invested in Office 2004. Before that the Mac
versions of Word I was using were ancient - 5 on one machine, 6 on
another. The PC version at work is however up to date and I knew what I
was doing with it. Or so I thought....

I can't get to grips with the new version with Office 2004 at all and
have almost resorted to chucking the whole damn machine out of the
window.

1) Folders. How the hell do I create folders to manage my documents?
Everything gets saved by default in 'Documents' but I want to have a
choice of where I save things and the opportunity to create my own new
folders. I'm used to having folders within folders to break down
complex subject areas into manageable chunks. I think I did manage to
create one new folder but it's beyond me how I get to actually save
anything in it, or move an existing document into it.

2) Deleting documents. This appears to be impossible! There's no delete
icon on the toolbar, none in the 'File' menu. I've read the 'Help' info
but that's no use at all - it says that I can delete from the
'Versions' option in the 'File' menu, but if I open a document and
choose 'Versions' there's nothing listed in the dialogue box to delete.
The only way I seem to be able to get anything to appear in the box is
to resave the document. Then I have 2 versions of it, both of which I
want to delete! I just want to get a list of files and the documents
they hold which I can then choose from and either drag into the
wastebasket or highlight and click to delete. Surely this must be
possible?

I'd be really grateful for some help/advice here. I've got tons of
documents to transfer over from my old mac and so far I've failed with
the first one.

Many thanks in advance!

Sally

 

[Gig']

1) Folders. How the hell do I create folders to manage my documents?
Everything gets saved by default in 'Documents' but I want to have a
choice of where I save things and the opportunity to create my own new
folders.

Whenever you save a document as in "save" or "save as" a window
appears asking you to give a name to the doument, then where, use th
pull down menu (click the arrows) choose the folder you created wit
the finder either under File - New folder or within the document
folder or any other location you wish to use such as desktop

2) Deleting documents. This appears to be impossible! There's n
delete
icon on the toolbar, none in the 'File' menu.

I can't recall this function in word as a mac and word user since 1991
So locate the document throw it in the trash either by dragging it t
the trash, with cmd+backspace or right click and choose Move to trash.

Sally

Hope this helps if not do not hesitate to revert

Cheers


Giorgi

 

[Mark Gibson]

Sally,

I think your issue is an OS X one, not specifically Word related.

1. When you try and save a document, do you get a smallish window with
the suggested name (with a small blue downwards arrow next to it) and
the default location of "Documents" beneath it?

If yes, try clicking on the arrow. This should give you a larger window
with standard navigation tools to select a location (and a "new folder"
button to create a new sub folder).

2. If you want to delete a document why use Word? Why not just use the
Finder to locate the file and drag it into the "trash"?

Regards,

Mark

 

[Daiya Mitchell]

Exactly. If you use other programs, you will see that same blue arrow in the
Save dialog for most every program.

And a PS--one of the differences between Mac and WinWord is that you cannot
delete from a File Open or File Save dialog on the Mac. You always need to
go into the Finder for that (or a Finder-replacement program). Even though
the File Save dialogs look very similar to the Finder, they don't have
exactly the same capabilities.

PPS. All those File Open or File Save dialogs, or the Print dialog, are
governed by the Mac OS, not really by Word. On the Mac, file management
(naming, saving, deleting, moving, etc) is much more focused on the Finder
than it is in Windows.

 

[Clive Huggan]

On 22/8/05 9:20 PM, in article BF2FF23B.1E765%[email protected], "John McGhie

Word has never had a "Delete" command from within Word. Use
the Finder.

Just for the record, it did in Word 5 (and possibly 4 -- can't remember --
and I never used 6). That will be why Sally expected it.
CH
==

 

[Helpful Harry]

On 22/8/05 9:20 PM, in article BF2FF23B.1E765%[email protected], "John McGhie



Just for the record, it did in Word 5 (and possibly 4 -- can't remember --
and I never used 6). That will be why Sally expected it.
CH

I'm not sure what was snipped, but there are also a few third-party
Open / Save enhancements for Mac OS 7 - 9 that add extra commands to
those dialog windows, including the ability to delete, rename, etc.
files. Action Files by Action Utilities is one of them that I've used
before.


Helpful Harry
Hopefully helping harassed humans happily handle handiwork hardships ;o)

 

[John McGhie [MVP - Word and Word Macintosh]]

Thanks Harry, thanks Clive...

That would be right. On the PC, you "can" delete from the Word File Open
and File Save windows, because the PC File Manager allows it.

In OS X, the Finder does not allow deletion from the kind of window that
Word calls for file operations.

Cheers

I'm not sure what was snipped, but there are also a few third-party
Open / Save enhancements for Mac OS 7 - 9 that add extra commands to
those dialog windows, including the ability to delete, rename, etc.
files. Action Files by Action Utilities is one of them that I've used
before.


Helpful Harry
Hopefully helping harassed humans happily handle handiwork hardships ;o)

--

Please reply to the newsgroup to maintain the thread. Please do not email
me unless I ask you to.

John McGhie <[email protected]>
Microsoft MVP, Word and Word for Macintosh. Consultant Technical Writer
Sydney, Australia +61 4 1209 1410