Track Changes and Underlines/Strikethroughs

[Leigh]

I receive copyedited files from a freelancer who uses both Word 2002
and 1997 (depending on which computer she uses) for the PC and I use
Word 2004 for Mac. The tracked changes appear on the screen as
underline for insertions and strikethrough for deletions. I can print
out the file and the underlines and strikethroughs print. However, if I
highlight something that has an underline or strikethrough, then my
version of Word does not recognize that the item is underlined or
struckthrough. I also have to import this text into QuarkXpress and
when I try to import, all the text imports, but the
underlines/srikethroughs drop out even when I check the Quark option to
include style sheets.

Anyone know how I can get Word to recognize the
underlines/srikethroughs and make sure they import into Quark? I must
keep the underlines/strikethroughs so that the authors can see the
changes the copyeditor has made.

Thanks in advance for any help!

 

[Daiya Mitchell]

Hi Leigh,

WinWord MVP Doug Robbins offered the following macro to convert tracked
changes to actual formatted text. I haven't tested it, so be sure to run it
ON A COPY.

Dim myrev As Revision
ActiveDocument.TrackRevisions = False
For Each myrev In ActiveDocument.Revisions
If myrev.Type = wdRevisionDelete Then
myrev.Range.Font.StrikeThrough = True
myrev.Range.Revisions.RejectAll
Else
myrev.Range.Underline = wdUnderlineSingle
myrev.Range.Revisions.AcceptAll
End If
Next

If you haven't a clue what to do with this gibberish see here:
http://daiya.mvps.org/installMacroMac.htm

 

[Leigh]

Hi Daiya,

Thanks so much for this macro! It works. I haven't had any experience
with adding new macros, creating macros, etc. and your link helped
explain so much.

Thanks again!

 

[Daiya Mitchell]

Glad that worked, thanks for the feedback.

Hi Daiya,

Thanks so much for this macro! It works. I haven't had any experience
with adding new macros, creating macros, etc. and your link helped
explain so much.

Thanks again!