Track Changes in Word question

[Amit Srivastava]

Hi,

I was wondering how I produce the final Word document incorporating all the
changes inserted by different people without all the changes showing up.
I¹ve emailed what I thought was the final document and discovered that the
recipient can still see all the old changes just by turning on the Track
Changes feature. I¹ve even tried to cut and paste into a fresh document but
the draft version history comes along too. I would appreciate instruction
about how I can generate a mature version of my document without the change
history embedded in it. Thanks!
I¹m running a Powerbook Mac OS v10.4.6 with MS Office v11.2.3.

- amit

 

[Daiya Mitchell]

Hi Amit,

To get rid of the changes, you need to either Accept or Reject each one (if
you are using balloons, that little x in the corner will reject them, or
right-click, or use the reviewing toolbar). Accept incorporates the change
into the document automatically.

Somewhere on the Reviewing toolbar is an Accept All Changes option.

The Final, Final Showing Markup, etc options do *not* do anything to remove
the changes, they just hide them from you.

There's a very good page here:
http://shaunakelly.com/word/trackchanges/HowTrackChangesWorks.html

Written for WinWord, but the principles are the same--to translate it for
the Mac, know that Word 2004 is more similar to the Word 2002/2003
interface, and that Tools | Options in WinWord is equivalent to Word |
Preferences in MacWord.