Track changes - remove totally

[Kathrine J Wathne]

I am having problems with document were track changes has been used. I wish
to send this document by e-mail to someone; but they should NEVER be able to
see the tracked changes. This seems to be difficult. The documents tends to
open with the changes displayed - even if I use the reviewing toolbar to
tell who the document should show the changes to. And I can not just turn of
the track changes under the Tools menu either.

How can I get the document "clean" again by removing all the old tracked
changes???

Kathrine

 

[Roger Davis]

Does it have the option to Accept all changes.
In Word 2000 one can do the whole lot in one go - rather do the visible lot
then do not visible if any....

In Word 2002 and 2003 one seems to need to accept each one.
Sounds like you are using these more recent versions.


I am investigating a similar problem - users have complained that changes
made by 2003 can not be permanently accepted by 2000 SR1 and vice versa.

If the ALL USERS is ticked, my tests suggest that accepting the changes
permantly removes the changes. Seems to be OK both ways according to my
tests.

The final proof is to SaveAs .txt file and check if the changes are as
expected. Nothing worse than copying word document into a web page and
noticing a historical sequence of changes revealed. Well yes - the worse
experience is not noticing and it gets published.


The most common user error I see is the final editor makes a few more
changes but forget that he too needs to accept them all if track changes was
switched on...

Be interested to compare further notes with you.

regards