Track Changes - Reviewers

[Greg]

We are in a legal environment in which a secretary edits
documents on behalf of several attorneys. If track
changes is involved and the secretary does the edits, her
User Info gets put in rather than the attorneys. She can
change this in Options, but that only works for that
attorney and not the others. Does she have to keep
changing the User Info to edit on each's behalf? Also, is
there a way to remove a Reviewer from the list? Ideally,
the secretary would have a list of Reviewers (i.e., her
attorneys) and could select which one she will be when
editing a document with Track Changes. Thanks for your
help!
Greg

 

[Genine]

Hi Greg

Track changes can't do what you want it to without a lot of fiddling around.

And even if you did make the changes as different authors, Microsoft cannot
guarantee what colour is assigned, or even whether an author keeps his or her
colour when you open the track change document on another PC. They claim
this behaviour is a design feature! See MSKB article:
http://support.microsoft.com/default.aspx?scid=kb;en-us;211733&Product=wrd20


Because of the limitations of track changes, and how lawyers want markups
done, in the Word 2000 legal users guide, Microsoft actually recommended that
legal users use Lexis-Nexis CompareRite or Workshare DeltaView instead of
track changes.

Neither CompareRite or DeltaView can tie changes to a particular author
though. However, Workshare, who wrote DeltaView, now have a new collaboration
software available (Protect 3.0) that might do what you need. You can send
out the documents to reviewers and one person can administer all the edits. I
haven't used it myself, but I have seen demos of the product at work and it
looks quite impressive. www.workshare.com

Genine
Genine