track changes tool - how to save/convert final version without comments

[Dave C. Morris]

Hi there,

I received a document that had comments and changes from
other co-auhtors - I've added my changes and the document
has now been approved for publication...how do I save
this final document in regular 'black ink' (minus all the
footnotes and track changes links in the margins - but
obviously saving the changes.

Thanks in advance for your help!

Dave

 

[Suzanne S. Barnhill]

Accept All Changes in Document and Delete All Comments in Document.

 

[Guest]

Susan - many thanks - appreciate the help.

Dave Morris

 

[Guest]

Susan - excuse me being thick....do you know which drop
down menu you use to access these commands in Word 2002?

Thanks again,

Dave

 

[Suzanne S. Barnhill]

On the Reviewing toolbar, click the arrow beside Accept Change to get the
menu that shows Accept All Changes in Document. Click the arrow beside
Reject Change/Delete Comment to get Delete All Comments in Document. I would
have provided this information in my original reply if you had mentioned
which version of Word you were using.

 

[Guest]

Suzanne - yes..should have included that key
point....thanks for your help...much appreciated.

Dave

 

[Suzanne S. Barnhill]

The problem is not only that the Track Changes feature changed radically
between Word 2000 and Word 2002 but that I never used Track Changes before
Word 2002 and so am not familiar with the dialog and procedures in earlier
versions.

 

[Guest]

Suzanne - yes - it did change a lot - so much so in fact
that if you don't know to load/work with the reviewing
toolbar, you may end up thinking that the track tools
functionality had disappeared!

Got my document squared away - many thanks for your help.

Dave

 

[Suzanne S. Barnhill]

Luckily the Reviewing toolbar is displayed by default in any document
containing comments or tracked changes (not to mention a lot of other times
when you don't want it to be!). Of course, if you close it without looking
at it (as we often do with unexpected/unwanted toolbars--like swatting at
gnats without looking at them), then you don't get a chance to find out what
it's for.